Senior Executive Assistant
Downtown Toronto, ON | Full-Time | 5 Days Onsite
Base Salary: $95,000 - $105,000 + 10% Annual Bonus
The Opportunity
We are partnering with a large, established global organization to recruit an accomplished Senior Executive Assistant who will provide dedicated support to a senior Canadian executive.
This is a high-trust, high-visibility position suited to an experienced Executive Assistant who thrives in a fast-paced and constantly evolving environment. The successful candidate will be highly organized, technologically savvy, proactive, and comfortable staying several steps ahead of a busy executive.
What You'll Do
- Own a complex, fast-moving executive calendar, managing priorities, conflicts, and last-minute changes.
- Protect the executive’s time while accommodating key stakeholders and shifting business needs.
- Ensure appropriate preparation and background information is available for meetings.
- Manage a high-volume inbox, prioritizing requests, tracking follow-ups, and ensuring important matters are addressed.
- Maintain an effective digital task-management system.
- Provide concise daily updates on priorities, outstanding items, and upcoming commitments.
- Coordinate frequent domestic and international travel, including flights, accommodations, transportation, and itinerary changes.
- Anticipate travel needs and quickly resolve disruptions.
- Provide clear itineraries and occasional after-hours support for urgent travel or scheduling matters.
- Manage expense reporting and day-to-day executive administrative support.
- Coordinate leadership activities and review materials for accuracy and completeness.
- Lead special projects and identify opportunities to streamline processes and improve efficiency.
What We're Looking For
- 5+ years supporting C-suite or senior executives in fast-paced corporate environments.
- Proven experience managing complex calendars, high-volume inboxes, and executive travel.
- Highly organized, proactive, and solutions-oriented, with excellent judgment and discretion.
- Strong interpersonal skills with a warm, polished, and adaptable approach.
- Able to anticipate needs, manage shifting priorities, and thrive in a fast-paced environment.
- Growth mindset, strong attention to detail, and a focus on continuously improving efficiency.
Technology Skills
- Advanced proficiency in Microsoft Outlook, Teams, Excel, and OneNote.
- Comfortable leveraging AI tools such as Microsoft Copilot to improve productivity.
- Experience with digital task-management tools such as Asana, Monday.com, or ClickUp.
- Tech-savvy and quick to adopt new tools and processes.
Hours & Work Arrangement
- Monday to Friday, fully onsite in Toronto
- Standard hours are approximately 9:00 a.m. to 5:00 p.m.
Compensation & Benefits
- Base salary: $95,000 - $105,000 + annual bonus + benefits from day 1 + retirement savings
- Vacation: 3 weeks
