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Added 7 days ago
HA
Bilingual Clerk English/French)
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- Contract
Work rotating shifts that may include evenings, overnights, weekends, and holidays · Availability for rotating shifts at the Toronto location
Added 7 days ago
HA
Accounting Clerk
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- Contract
Added 7 days ago
HA
Senior Administrative Assistant
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- Contract
Added 11 days ago
HA
Senior Data Analyst
HR Associates
Toronto, ON
- Temporary
Added 11 days ago
HA
Donor Relations Coordinator
HR Associates
Hamilton, ON
- Temporary
Added 13 days ago
HA
Administrative Assistant
HR Associates
Toronto, ON
- $30 to $33 CAD / hour
- Temporary
Added 19 days ago
HA
Medical Receptionist
HR Associates
Toronto, ON
- Temporary
Added 19 days ago
HA
Bookkeeper
HR Associates
Toronto, ON · Etobicoke, ON
- $25 to $30 CAD / hour
- Part-time
Added 22 days ago
HA
Senior Information Technology Auditor
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- Contract
Added 22 days ago
HA
Office Assistant
HR Associates
Toronto, ON
- Temporary
The role requires five days per week onsite · Ability to work onsite five days per week in Toronto
Added 22 days ago
HA
Exam Proctor
HR Associates
Chatham-Kent, ON · Chatham, ON
- Contract
All candidates MUST HAVE previous experience proctoring, teaching, or training adults · MUST HAVE previous experience proctoring, teaching, or training adults
Added 26 days ago
HA
Office Assistant
HR Associates
Toronto, ON
- Temporary
The role requires five days per week onsite · Ability to work onsite five days per week in Toronto
Added 26 days ago
HA
Senior Procurement Specialist
HR Associates
Toronto, ON
- Temporary
Added 26 days ago
HA
Administrative Specialist
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- Contract
Added 1 month ago
HA
Certification Administrator
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- $68,000 to $80,000 CAD / year
- Contract
Added 1 month ago
HA
Governance Administrator
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- $35 to $46 CAD / hour
- Contract
Added 1 month ago
HA
Senior Administrative Assistant
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- $25 to $35 CAD / hour
- Contract
Added 1 month ago
HA
Operations and Procurement Manager
HR Associates
Concord, ON
- $60,000 to $80,000 CAD / year
- Full-time
Added 1 month ago
HA
Accounting Coordinator
HR Associates
Concord, ON
- $45,000 to $60,000 CAD / year
- Full-time
Added 1 month ago
HA
Director of Communications and Marketing
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $140,000 CAD / year
- Full-time
Added 1 month ago
HA
People & Culture Advisor
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- $35 to $45 CAD / hour
- Contract

No more jobs.

Closed listing

HR Associates

Administrative Assistant

Mississauga, ON, Canada

Contract

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Contract
Closing date: Oct 17, 2026
Experience: 3–5 years of previous administrative or coordination experience
Posting language: English
Posted: Sep 17, 2026

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Original job description

Archived listing. The details below describe a past opening.

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Administrative Assistant

Our public sector client is seeking an organized Administrative Assistant for an interim assignment.

This is a hands-on role responsible for providing administrative and coordination support, managing documents and records, and responding to inquiries from internal and external stakeholders.

You will also support file management, documentation, tracking, and various administrative tasks to help ensure smooth day-to-day office operations.

Qualifications

3–5 years of previous administrative or coordination experience
Previous experience within the insurance industry is required, with property & casualty or commercial insurance experience preferred
Familiarity with Certificates of Insurance (COIs)
Strong document management and organizational skills
Proficiency in Microsoft Excel and Microsoft Office Suite
Strong attention to detail and accuracy
Ability to prioritize tasks and manage multiple deadlines
Strong interpersonal and communication skills

Value of Interim Opportunities

Exposure to complex, high-impact work within respected public-sector organizations
Opportunity to apply your expertise in meaningful, purpose-driven assignments
Expand your professional network and skills
Flexibility to stay active between permanent opportunities
Ideal for professionals seeking project-based work or transitioning between roles

How to Apply

If you feel that you have the right combination of skills and experience for this opportunity, please submit your resume.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x.235.

About employer

More about this job

Responsibilities

The role involves providing administrative and coordination support, including managing documents, records, and tracking files. You will also be responsible for responding to inquiries from internal and external stakeholders to ensure smooth office operations.

Requirements

Candidates must have 3–5 years of administrative experience, specifically within the insurance industry, with a preference for property & casualty or commercial insurance. Proficiency in Microsoft Office Suite and familiarity with Certificates of Insurance are required.

Skills

Administrative support
Coordination
Document management
Records management
Insurance industry knowledge
Certificates of Insurance
Microsoft Excel
Microsoft Office Suite
Attention to detail
Task prioritization
Communication skills
Interpersonal skills

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Interim
Public Sector
Insurance
Property & Casualty
Commercial Insurance
Certificates of Insurance
COIs
Document Management
Microsoft Excel
Microsoft Office Suite
Records Management
Stakeholder Management
Office Operations

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