Executive assistant jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 20 days ago
HG
Executive Assistant
Humankind Global Recruitment
Dartmouth, NS
- Full-time
We are seeking to fill the position of Executive Assistant reporting directly to COO. The COO operates in a fast-moving, meeting-intensive environment with shifting priorities, frequent…
Added 20 days ago
M
Executive Assistant (CEO)
MEDFAR
Montreal, QC
- Full-time
As an Executive Assistant, you will support MEDFAR’s CEO, Elias Farah, as well as the executive team to facilitate presentations, board meetings and more when needed. Reporting to the CEO,…
Added 20 days ago
C
Executive Assistant
CURIE
Burlington, ON
- Full-time
We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help…
Added 20 days ago
BR
Senior Executive Assistant
BJRC Recruiting
Mississauga, ON
- $80,000 to $90,000 CAD / year
- Full-time
Mississauga, ON | Hybrid – 3–4 days in office
Added 20 days ago
C
Temporary Full Time Executive Assistant to the CEO
Co-op
Lloydminster, SK
- Full-time
The Lloydminster and District Co-op is currently recruiting for a Temporary Full Time Executive Assistant. This will be a 6 month term position with the potential of an extension on a month…
Added 20 days ago
ED
Executive Assistant, Canadian Critical Minerals Accelerator - 847 EN
Export Development Canada | Exportation et développement Canada
Remote, Canada
- Remote
Position: Executive Assistant, Canadian Critical Minerals Accelerator
Added 20 days ago
ED
Executive Assistant, Canadian Critical Minerals Accelerator - 847 EN
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $46,389 to $77,586 CAD / year
- Full-time
Position: Executive Assistant, Canadian Critical Minerals Accelerator
Added 21 days ago
U
Marketing Executive Assistant
U-Haul
Toronto, ON
- Full-time
If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company’s Marketing Company Presidents. As the right hand of the marketing company…
Added 21 days ago
TU
Executive Assistant to the Dean
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
The Executive Assistant to the Dean provides executive-level confidential and complex administrative support to the Dean of Education and to the Dean’s Office leadership team as needed. As…
Added 21 days ago
UO
Executive Assistant to the Dean
University of British Columbia
Vancouver, BC · UBCV | Neville Scarfe Building (SCRF)
- $5,027 to $5,413 CAD / month
- Full-time
The Executive Assistant to the Dean provides executive-level confidential and complex administrative support to the Dean of Education and to the Dean’s Office leadership team as needed. As…
Added 21 days ago
RG
Executive Assistant
ROHL Global Networks Inc
Acheson, AB
- $80,000 to $110,000 CAD / year
We’re looking for a sharp, proactive Executive Assistant to be the organizational engine behind our Associate Director, Business Development, and a go-to coordinator across our legal,…
Added 21 days ago
TW
Executive Administrative Assistant
TPD® Workforce Solutions
Vancouver, BC
- Part-time
We’re looking for a polished, proactive Executive Assistant to support members of the executive team three days a week from the company’s downtown Vancouver head office. You’ll be a trusted…
Added 21 days ago
TG
Senior Executive Assistant
Trivium Group
Canada
- Full-time
Executive Assistant / Chief of Staff to the CEO
Added 21 days ago
C
Executive Assistant
Confidential
Toronto, ON
- Full-time
…with the ability to manage complex priorities and anticipate executive needs. This position requires strong executive presence, sound judgment, and the confidence to work independently with…
Added 21 days ago
Executive Assistant
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 21 days ago
YH
EXECUTIVE ASSISTANT AND BOARD LIAISON
YWCA Hamilton
Hamilton, ON
- Full-time
The Executive Assistant and Board Liaison keeps communication and events between the Board, committees and staff running smoothly. This role is responsible for confidential administrative…
Added 21 days ago
J
Executive Assistant
Jagger
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
We’re hiring an Executive Assistant to support a Founder/CEO operating across multiple businesses and investments.
Added 21 days ago
IG
Executive Assistant
Insight Global
Calgary, AB
- Full-time
Insight Global is looking for an Executive Assistant to support the CEO and Executive Leadership Team of a rapidly growing safety technology company in Calgary, Alberta. This is a…
Added 21 days ago
RG
Executive Assistant
ROHL Global Networks Inc.
Acheson, AB
- Full-time
We’re looking for a sharp, proactive Executive Assistant to be the organizational engine behind our Associate Director, Business Development, and a go-to coordinator across our legal,…
Added 21 days ago
A
Office Manager/ Executive Assistant - Montreal
AMI
Montreal, QC
- Full-time
…we’re looking for an organized, resourceful Office Manager & Executive Assistant to make it happen while supporting one of our…
Added 21 days ago
CT
Executive Assistant
Canadian Tire Corporation
Toronto, ON
- Full-time
The Executive Assistant will provide administrative, managerial and organization assistance to the Chief Information & Technology Officer, as well as team support to other Technology…
Added 21 days ago
SF
Executive Assistant to the CEO
Strongest Families Institute
Bedford, NS
- $55,000 to $60,000 CAD / year
- Full-time
- Temporary
We are looking for an Executive Assistant who thrives in a dynamic environment, embraces challenges, and wants to be part of a team changing lives every day.
Added 21 days ago
Executive Assistant
Government of Alberta
AB
…sensitive information with professionalism and discretion? As the Executive Assistant to the Director, Business Operations, you will be a trusted partner who helps keep the Operations &…
Added 21 days ago
AA
Executive Assistant to the Executive Team
Alphabyte AI
Woodbridge, ON
- Full-time
- Experience as an Executive Assistant (EA) to a founder, partner or senior executive is a strong asset. So is proposal or bid coordination, especially for public-sector clients.
Added 21 days ago
A
Executive Assistant to the Executive Team
Alphabyte
Woodbridge, ON
- Full-time
- Experience as an Executive Assistant (EA) to a founder, partner or senior executive is a strong asset. So is proposal or bid coordination, especially for public-sector clients.

Humankind Global Recruitment

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 19, 2026
Experience: 5+ years of relevant administrative experience, including at least 2–3 years supporting a senior executive, founder, or business owner in a dynamic organization.
Posting language: English
Posted: Oct 20, 2026

Original job description

Executive Assistant

Dartmouth, Nova Scotia

Permanent, Full-time

We have partnered with 270 West Consulting, who are dedicated to supporting Canadian Armed Forces personnel. Through compassion, professionalism, and personalized care, 270 West Consulting assist veterans in navigating services and benefits to ensure they receive the support they deserve.

270 West Consulting have proudly supported thousands of Canadian Veterans. Their mission is to help veterans, and their families understand and access the benefits and services available to them through Veterans Affairs Canada and community resources.

We are seeking to fill the position of Executive Assistant reporting directly to COO. The COO operates in a fast-moving, meeting-intensive environment with shifting priorities, frequent follow-ups, multiple office locations, and substantial operational responsibility. The executive organization system is still being developed. The Executive Assistant will help design a simple, reliable way to capture commitments, prioritize work, track delegated items, and keep the COO prepared and informed. The objective is to reduce the need for the COO to personally remember, chase, and administratively coordinate everything.

Key responsibilities include

Executive organization and day-to-day support

Own calendar coordination, meeting scheduling, conflicts, priorities, and appointment logistics.
Triage and organize executive email; flag urgent or sensitive items and draft responses for review where appropriate.
Build and maintain an executive workflow for capturing tasks, decisions, deadlines, delegated work, and follow-ups.
Prepare concise daily or weekly briefings covering immediate priorities, upcoming commitments, pending decisions, and outstanding follow-ups.
Prepare agendas, materials, and background information for meetings; capture actions and track completion.
Proactively remind, challenge, and follow up with the COO respectfully to keep important work moving.
Draft, format, proofread, and organize correspondence, presentations, reports, and internal documents.

Operational coordination

Coordinate follow-ups and information flow among team leads, departments, consultants, vendors, and external partners.
Track milestones and administrative dependencies for selected operational initiatives without replacing project or department owners.
Arrange business travel, accommodation, transportation, itineraries, meetings, and event logistics.
Research options, obtain quotes, assemble comparisons, and summarize information to support decisions.
Track key renewals, administrative deadlines, and recurring executive commitments.
Identify practical improvements to executive processes using Microsoft 365 tools and existing company systems.

Personal administrative and logistical support

Coordinate personal appointments, reservations, travel arrangements, events, and calendar commitments.
Assist with personal research, service bookings, purchases, and occasional reasonable errands by agreement.
Help coordinate personal deadlines, renewals, and logistics where requested.
Arrange pet-care services or boarding when needed; occasionally provide short-term supervision of the COO’s large dog if mutually agreed and compatible with the EA’s availability.

Key requirements include

5+ years of relevant administrative experience, including at least 2–3 years supporting a senior executive, founder, or business owner in a dynamic organization.
Fluency in French and English is preferred
Proactive ownership: notices what needs to happen and follows through without repeated prompting.
Sound judgment and discretion with confidential business and personal information.
Exceptional prioritization, organization, follow-up, and attention to detail.
Confident, tactful communication; comfortable respectfully managing upward and challenging scheduling or priority conflicts.
Ability to work independently amid interruptions, shifting priorities, and ambiguity.
Strong written communication and practical proficiency with Outlook, Teams, Word, Excel, and related Microsoft 365 tools.
Comfort collaborating in person with senior leadership and a range of internal and external stakeholders.
Experience designing or improving task, calendar, inbox, and executive briefing systems.
Willingness and ability to travel occasionally.
Comfort and prior experience with large dogs, if interested in optional pet-care assistance.
Experience coordinating events, travel, vendors, and some personal assistance.

Working relationship and environment

The role is primarily in-office, particularly when the COO is present, to support quick conversations, spontaneous capture of commitments, and regular short check-ins. Occasional remote work may be accommodated based on business needs. The EA will work near an existing part-time assistant who currently completes occasional assigned tasks. The new EA should serve as the primary coordinator of the COO’s executive workflow and may collaborate on or delegate agreed administrative tasks, without an assumed formal reporting relationship.

Work in a collaborative and supportive team environment. Competitive starting salary. Paid vacation. Benefits package including heath, dental and life insurance.

The successful candidate will be required complete a background check.

If this sounds like the ideal position for you then apply today!

Our client is committed to fostering a workplace that prioritizes inclusion, respect, and equal opportunity for all. We encourage applications from women, Indigenous peoples, racialized individuals, people with disabilities, those of diverse sexual orientations or gender identities, individuals from diverse socio-economic backgrounds, newcomers, and those who can contribute to the richness of our community through their unique perspectives and lived experiences. We value diversity and believe it enhances the growth and success of our organization. All qualified applicants are welcome to apply; however, preference may be given to Canadian citizens and permanent residents.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the COO’s calendar, inbox, meetings, briefings, correspondence, and executive workflow, including tracking decisions, delegated tasks, deadlines, and follow-ups. Coordinate operational information, travel, events, vendors, research, and agreed personal administrative logistics while improving executive processes.

Requirements

Applicants should have at least five years of relevant administrative experience, including two to three years supporting a senior executive, founder, or business owner. They should demonstrate strong organization, prioritization, judgment, communication, Microsoft 365 proficiency, and the ability to work independently amid changing priorities; fluency in French and English is preferred.

Skills

Executive Support
Calendar Management
Email Management
Task and Workflow Management
Prioritization
Follow-Up and Coordination
Confidentiality and Discretion
Written Communication
Microsoft 365
Outlook
Teams
Word
Excel
Travel Coordination
Event Coordination
Vendor Coordination

Benefits

Paid Vacation
Health Insurance
Dental Insurance
Life Insurance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Calendar Management
Email Triage
Executive Workflow
Task Tracking
Meeting Scheduling
Meeting Agendas
Executive Briefings
Decision Tracking
Follow-Up Management
Correspondence
Microsoft 365
Outlook
Teams
Word
Excel
Travel Coordination
Event Logistics
Vendor Coordination
Operational Coordination
Confidential Information
Personal Administrative Support
Veterans Affairs Canada
Canadian Armed Forces

Report this job

Hiring at a glance

Advertised starting pay

Where work happens