Executive assistant jobs in Vaughan, ON and nearby

Within 25 km

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Added 1 month ago
IF
Executive Assistant
iA Financial Group
Toronto, ON
- Full-time
As an Executive Assistant, you will provide coordinated administrative and operational support to two Vice Presidents within Dealer Services. In this highly visible role, you will manage…
Added 1 month ago
T
Executive Assistant
TD
Toronto, ON
- Full-time
As an Executive Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader…
Added 1 month ago
CI
Executive Assistant
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As an Executive Assistant, you will support four department-aligned Managing Directors within Technology & Data, serving as a key coordination point across their priorities and leadership…
Added 1 month ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Infrastructure, you will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global…
Added 1 month ago
O
Executive Assistant
OFIFC
Toronto, ON
- Full-time
Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary;
Added 1 month ago
LC
Executive Assistant
Loblaw Companies Limited
Brampton, ON
- Full-time
Reporting to the Vice President, Market Franchise, the Executive Assistant will support a fast-paced, national business. You will proactively manage a busy and complex calendar and travel…
Added 1 month ago
ZI
Executive Assistant
ZenaTech Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
We are seeking a proactive, detail-oriented Executive Assistant to support the Vice President of Investor Relations & Corporate Development. This is a high-visibility role at the…
Added 1 month ago
Executive Assistant
Scotiabank
Toronto, ON
As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible…
Added 1 month ago
FN
Executive Assistant
First National Financial LP
Toronto, ON
- Full-time
First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).
Added 1 month ago
J&
Executive Assistant
Johnson & Johnson Innovative Medicine
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 1 month ago
J&
Executive Assistant
Johnson & Johnson MedTech
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 1 month ago
C/
Senior Legal Counsel and Assistant Corporate Secretary
CIRO / OCRI
Toronto, ON
- Full-time
Reporting to the General Counsel, the Senior Legal Counsel & Assistant Corporate Secretary plays a pivotal role in the seamless execution of CIRO’s governance framework by ensuring the…
Added 1 month ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Infrastructure, you will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global…
Added 1 month ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 1 month ago
YU
Executive Assistant
York University
Toronto, ON
- Full-time
…departments.Working within a fast-paced and dynamic environment, the Executive Assistant provides professional, confidential and proactive support to the Vice Provost Students, Assistant…
Added 1 month ago
FC
Executive Assistant II, Corporate Finance
FTI Consulting
Toronto, ON
- Full-time
The Executive Assistant II is responsible for providing administrative support for multiple senior leaders in our Corporate Finance and Restructuring segment.
Added 1 month ago
YS
Executive Assistant
Yonge Street Mission
Toronto, ON
- Full-time
We are seeking an Executive Assistant (Executive Office) to support and ensure the effective functioning of the office of the President & CEO and YSM’s leadership teams. Reporting to the…
Added 1 month ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 1 month ago
A
Executive Support - Senior Executive Assistant/Executive Assistant
Aritzia
Toronto, ON
- Full-time
Aritzia is growing and our Executive Support team is growing with it. This is a unique opportunity to be part of the team behind Aritzia’s Executives - directly enabling their efficiency,…
Added 1 month ago
MG
Executive Assistant
Maxxit Group
Toronto, ON
- Full-time
This role will require 5 days per week on site at the Toronto Office
Added 1 month ago
S
Executive Assistant
Stifel
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Stifel Canada is looking for a highly motivated full-time Investment Banking Executive Assistant to provide high-level administrative support and customer service to the Head of Investment…
Added 1 month ago
C
Executive Assistant
CN
Toronto, ON
- Full-time
Added 1 month ago
'
Executive Assistant- Contract
''
Toronto, ON
- Full-time
- Temporary
Position Title: Executive Assistant- Contract
Added 1 month ago
CG
Executive Assistant – Equity Research
Canaccord Genuity Group Inc.
Toronto, ON
- Full-time
Our Canadian operation, Canaccord Genuity Corp., is currently looking for an experienced Executive Assistant to join the equity research team in Toronto. The successful candidate will be a…
Added 1 month ago
Executive Assistant - Corporate Affairs
Hydro One Networks Inc
Toronto, ON
We are seeking a highly organized, proactive Administrative Assistant to support the three directors that lead our Communications, Marketing and Research and Insights teams in a fast-paced,…

iA Financial Group

Executive Assistant

Vancouver, BC, Canada
Toronto, ON, Canada
Montreal, QC, Canada
Quebec, QC, Canada

Full-time

Apply on ia.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Has between 5 and 10 years of progressive experience providing executive or senior administrative support within a complex and fast-paced organization.
Posting language: English
Posted: Oct 7, 2026

Original job description

Job Description

Executive Assistant

Dealer Services

Build the future with us

Are you energized by supporting senior leaders and helping teams operate at their best? Would you like to play a key role in a company whose purpose is to help clients feel confident and secure about their future?

As an Executive Assistant, you will provide coordinated administrative and operational support to two Vice Presidents within Dealer Services. In this highly visible role, you will manage priorities, facilitate executive operations, coordinate activities across multiple teams, and contribute to the effectiveness and efficiency of the leadership team. This position offers an opportunity to leverage your organizational expertise, judgment, and attention to detail within a collaborative and people-focused environment.

What you’ll accomplish with us

As an Executive Assistant, you’ll be at the core of our mission. Here are the main responsibilities:

· Provide proactive administrative and operational support to two Vice Presidents, managing calendars, communications, priorities, travel, and executive logistics;

· Coordinate leadership meetings, governance committees, and strategic events, including agendas, materials, action-item tracking, and follow-up;

· Prepare, revise, translate, and format executive correspondence, reports, presentations, and other business documentation;

· Collaborate with Executive Assistants, internal partners, and external stakeholders to ensure seamless coordination and execution of business activities;

· Support onboarding activities, security requests, organizational updates, employee engagement initiatives, and other operational processes;

· Maintain workforce information and organizational charts, while ensuring accuracy and confidentiality of sensitive information;

· Identify opportunities to improve administrative processes and provide guidance and support to less experienced administrative colleagues;

· Contribute to special projects and evolving business priorities as required.

What could accelerate your success in this role

We’re looking for someone who:

Has between 5 and 10 years of progressive experience providing executive or senior administrative support within a complex and fast-paced organization.
Demonstrates exceptional organizational and time-management skills, with the ability to manage competing priorities and critical deadlines;
Is recognized for sound judgment, discretion, and professionalism when handling confidential business and employee information;
Excels at problem-solving and can identify practical solutions while applying established procedures and precedent;
Builds strong relationships and collaborates effectively with leaders, colleagues, and stakeholders across multiple teams;
Communicates clearly and professionally, both verbally and in writing;
Has advanced proficiency with Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote;
Leverages AI and emerging digital tools responsibly to enhance efficiency and streamline administrative processes;
Enjoys supporting and mentoring colleagues without formal supervisory responsibilities;
Is able to work from the Toronto or Montreal/Brossard office and adapt to changing executive and business needs;
Advanced level of English proficiency is required, as the role involves preparing, translating, revising, and coordinating executive communications, documents, presentations, reports, meetings, and stakeholder interactions with internal and external partners across Canada on a regular basis;
Advanced level of French proficiency is required a strong asset, as the role involves preparing, revising, and supporting executive communications, documents, presentations, meetings, and stakeholder interactions in both official languages across Canada on a regular basis.

Why you’ll love working with us

A work environment where learning and development merge with a collective pursuit of excellence;
AI is in everyone’s hands, empowering you to increase your personal effectiveness while supporting the organization’s growth;
A healthy, safe, fair, and inclusive environment where potential can be freely expressed and developed;
The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces.

Competitive Benefits

Flexible group insurance plans
Competitive retirement savings plan
Employee share purchase plan
Vacation program, wellness days, and personal development days
Telemedicine services
Employee and Family Assistance Program (EFAP)
Ergonomic furniture program
Performance bonus
Discounts on iA products
And much more!

Apply now and get ahead of your career, where your talent really belongs!

Still unsure about applying?

At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply. Your place might be with us, and we want to get to know you!

The typical hiring range for this position is between $55 385 and $78 882 CAD per year; the base salary offered may vary depending on knowledge, skills, years of experience, and internal equity related to the role.

Location(s)

Quebec / 1080, Grande Allee West

Other Possible Location(s)

Montreal / 1981 McGill College AvenueVancouver / 988 Broadway WestToronto / 26 Wellington Street East

Company

iA Financial Group

Posting End Date

2026-10-21

Company Overview

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

* iA Financial group includes the following entities: iA Services financiers, iA assurance auto et habitation, iA Gestion privée de patrimoine, PPI Management, Investia, iA Gestion de placements, Prysm, iA Clarington, Michel Rhéaume et associés, Garanties Nationales, WGI Manufacturing, WGI Service Plan Division, Lubrico, iA Financement auto

Our Commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.

Apply on ia.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Executive Assistant provides proactive administrative and operational support to two Vice Presidents, including calendar management, travel logistics, and meeting coordination. They also prepare business documentation, facilitate communication across teams, and contribute to special projects and operational processes.

Requirements

Candidates must have 5 to 10 years of progressive experience in senior administrative support within a complex organization. Advanced proficiency in Microsoft 365 and strong communication skills in English are required, with French proficiency considered a strong asset.

Skills

Administrative support
Calendar management
Executive logistics
Meeting coordination
Document preparation
Stakeholder management
Problem-solving
Time management
Microsoft 365
Teams
Outlook
Word
Excel
PowerPoint
SharePoint
OneNote

Benefits

Employee share purchase plan
Vacation program
Wellness days
Personal development days
Telemedicine services
Employee and Family Assistance Program
Ergonomic furniture program
Performance bonus
Discounts on iA products

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Dealer Services
Administrative Support
Operational Support
Calendar Management
Executive Logistics
Governance Committees
Microsoft 365
Teams
Outlook
Word
Excel
PowerPoint
SharePoint
OneNote
AI Tools
Confidentiality
Stakeholder Engagement
Project Coordination
Financial Services
Hybrid Work
Professionalism
Time Management
Communication
Mentoring
Reporting
Presentations
Onboarding
Employee Engagement
Data Accuracy

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Executive assistant jobs in Vaughan, ON and nearby