Job Title: Administrative Assistant – Hardware & Operations
Location: Vancouver, BC (Hybrid: 4 days onsite, 1 flex remote)
Job Type: Contract (Full-Time, 40 hrs/week)
About the Role
We are looking for an organized, proactive Administrative Assistant to join a collaborative engineering organization in Vancouver, BC.
This unique role balances core administrative functions (travel, visas, expenses) with hands-on space planning and hardware management for the team. If you excel at office logistics, device tracking, and keeping team operations running seamlessly, we’d love to connect!
Key Responsibilities
- Space & Hardware Management: Oversee team space allocation, track hardware inventory, and manage device logistics (headsets, meeting room devices, and test hardware).
- Administrative Operations: Coordinate travel arrangements, visa processing, expense reports, and team documentation.
- Team & Logistics Support: Assist with morale events, team communication, and administrative support for meetings.
- Light Scheduling: Handle occasional calendar coordination and meeting setups across the admin network.
Qualifications
- 1+ years of administrative, office support, or operations experience.
- 1+ years of experience with Microsoft Outlook and Microsoft 365 (Teams, Word, Excel, PowerPoint).
- Demonstrated background in space, hardware, or office logistics management.
- Excellent organizational, multi-tasking, and communication skills with strong attention to detail.
Work Schedule & Location
- Location: Vancouver, BC (Onsite 4 days/week, 1 day remote flex)
- Hours: Monday – Friday, 40 hours/week
Interested?
Apply directly or send your updated resume to [email protected] to discuss the details!
