Executive assistant jobs in Halifax, NS and nearby

Executive assistant jobs within 25 km of Halifax, NS, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

Counted Nov 5, 2026

Hiring at a glance

View jobs

Open jobs: 15
Employers: 14

Advertised starting pay

Not enough comparable pay figures yet.

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 0%0 listings
Hybrid: 13%2 listings
On-site: 87%13 listings

Employers hiring include EllisDon (2), Facet Recruitment (1), Halifax Regional Centre for Education (HRCE) (1).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Halifax, NS and nearby

Within 25 km

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Added 5 days ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the…
Added 6 days ago
JI
Executive Assistant
J.D. Irving, Limited
Dartmouth, NS
- Full-time
Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the…
Added 6 days ago
M
Executive Assistant
Medavie
Dartmouth, NS
- Full-time
Added 9 days ago
Executive Assistant
Kraken Robotics Inc.
Dartmouth, NS
Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.
Added 16 days ago
HG
Executive Assistant
Humankind Global Recruitment
Dartmouth, NS
- Full-time
Added 17 days ago
SF
Executive Assistant to the CEO
Strongest Families Institute
Bedford, NS
- $55,000 to $60,000 CAD / year
- Full-time
- Temporary
We are looking for an Executive Assistant who thrives in a dyn
Added 23 days ago
HR
Executive Assistant to the Regional Executive Director
Halifax Regional Centre for Education (HRCE)
Dartmouth, NS
- Full-time
Added 23 days ago
Executive Assistant to Zone Executive Medical Director
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Medical Executive Director/Lead, the Executive Assistant provides confidential and comprehensive, executive-level support to the Medical Executive Director/Lead. This…
Added 23 days ago
NS
Executive Assistant to Zone Executive Medical Director
Nova Scotia Health Authority
Halifax, NS
- $33.34 to $40.84 CAD / hour
- Full-time
Reporting to the Medical Executive Director/Lead, the Executive Assistant provides confidential and comprehensive, executive-level support to the Medical Executive Director/Lead. This…
Added 28 days ago
Executive Assistant & Board Administrator
The Government of Nova Scotia
Halifax, NS
Added 1 month ago
FR
Governance Specialist & Executive Assistant to the Executive Director
Facet Recruitment
Halifax, NS
- Full-time
Strong governance depends on someone who is highly organized and applies sound judgement. You anticipate what the Executive Director, Council members and senior leaders will need, bring…
Added 2 months ago
R
Executive Assistant
RBC
Halifax, NS
- Part-time
As the Executive Assistant supporting the Vice President Commercial Banking(Central and Western Nova Scotia), you will provide in-depth support in day-to-day management of teams in the…
Added 2 months ago
RB
Executive Assistant
Royal Bank of Canada
Halifax, NS
- Part-time
As the Executive Assistant supporting the Vice President Commercial Banking(Central and Western Nova Scotia), you will provide in-depth support in day-to-day management of teams in the…
Added 2 months ago
E
Executive Assistant
EllisDon
Halifax, NS
- Full-time
Added 3 months ago
E
Executive Assistant
EllisDon
Halifax, NS
- Full-time

No more jobs.

Irving Shipbuilding

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

Manage complex calendars, meetings, communications, travel, expenses, reports, and contract signing for three Vice Presidents. Serve as a key contact for stakeholders and provide administrative and operational support to improve organizational effectiveness.

Requirements

Requires a post-secondary certificate or diploma in Business Administration or a related field and 5–8 years of experience in executive or senior administrative support. Candidates should be proficient with Microsoft Office applications and demonstrate strong organization, communication, relationship-building, discretion, urgency, and the ability to work independently and collaboratively; eligibility for applicable Canadian security and controlled-goods requirements is also required.

Skills

Calendar Management
Schedule Coordination
Meeting Coordination
Stakeholder Relations
Communications Management
Business Writing and Editing
Travel Coordination
Expense Tracking
Report Organization
Contract Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Business Administration
Calendar Management
Meeting Coordination
Stakeholder Relations
Internal Communications
External Communications
Town Halls
All Hands Sessions
Travel Arrangements
Expense Tracking
Departmental Reports
Contract Signing
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio
Supply Chain
Quality
Strategic Initiatives
Controlled Goods Program
Government Security Clearance
ITAR
Shipbuilding

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