Executive assistant jobs in Canada (859 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 859
Employers: 579

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.26Across 44 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%254 listings
On-site: 69%593 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (18), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 16 days ago
P
Executive Assistant (Chief Operating Officer)
Perennial
Toronto, ON
- Full-time
Position: Executive Assistant to the Chief Operating Officer (COO)
Added 16 days ago
ES
Executive Assistant, Office of the President
Engineering Search Firm Inc.
Mississauga, ON
- Full-time
Our client, an established manufacturer of material handling equipment, is seeking an Executive Assistant to support the President. Reporting to the Director, Office of the President, you…
Added 17 days ago
TN
Executive Assistant
The Nature Conservancy of Canada
Alnwick/Haldimand, ON · Belleville, ON · Goderich, ON · Greater Napanee, ON · Guelph, ON · Hearst, ON · King, ON · London, ON · Neebing, ON · Sudbury, ON · Timmins, ON · Toronto, ON · Utopia, ON · Walsingham, ON · ON
- $55,648 to $62,608 CAD / year
- Full-time
- Contract
…today. The Nature Conservancy of Canada (NCC) is looking for a Executive Assistant to join a team committed to protecting our most important natural areas and the plants and animals they…
Added 17 days ago
HP
Executive Assistant
Hariri Pontarini Architects
Toronto, ON
- Full-time
Added 17 days ago
IG
Bilingual Executive Assistant
Insight Global
Brossard, QC
- $70,000 to $80,000 CAD / year
- Full-time
Insight Global is seeking an Executive Assistant to the President for a leading manufacturing and distribution organization. This individual will serve as a trusted partner to the…
Added 17 days ago
IG
Bilingual Executive Assistant (French)
Insight Global
Longueuil, QC
- $70,000 to $85,000 CAD / year
- Full-time
3–5 years of administrative or executive support experience, preferably supporting senior leadership or executives
Added 17 days ago
H
Executive Assistant to Managing Partner
Hays
Toronto, ON
- Full-time
Due to continued growth, they are seeking an experienced Executive Assistant to provide dedicated support to one of the firm's Managing Partners.
Added 17 days ago
IG
Executive Assistant to the President
Insight Global
Brossard, QC
- $72,000 to $80,000 CAD / year
- Full-time
Insight Global is seeking an Executive Assistant to the President for a leading manufacturing and distribution organization. This individual will serve as a trusted partner to the…
Added 17 days ago
HR
Medical Affairs Project Coordinator & Executive Assistant to Chief of Staff
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
Added 17 days ago
IG
Executive Assistant
Insight Global
Longueuil, QC
- $60,000 to $80,000 CAD / year
- Full-time
We are seeking a highly organized and proactive Executive Assistant to the President to join a leading manufacturing and distribution organization.
Added 17 days ago
CK
executive assistant
Comfort Keepers
Surrey, BC
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 17 days ago
S
Executive Assistant, Global Transaction Banking Operations
Scotiabank
Toronto, ON
- Full-time
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 17 days ago
CI
Executive Assistant and Office Administrator
CNA Insurance
Toronto, ON
- Full-time
The Executive Assistant & Office Administrator is responsible for supporting their assigned executives and is the primary point of contact for employees, visitors, vendors, and external…
Added 17 days ago
HG
Executive Assistant
Humankind Global Recruitment
Dartmouth, NS
- Full-time
Added 17 days ago
M
Executive Assistant (CEO)
MEDFAR
Montreal, QC
- Full-time
Added 17 days ago
C
Executive Assistant
CURIE
Burlington, ON
- Full-time
We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the C
Added 17 days ago
BR
Senior Executive Assistant
BJRC Recruiting
Mississauga, ON
- $80,000 to $90,000 CAD / year
- Full-time
An established organization within the healthcare sector is seeking a highly organized, proactive Senior Executive Assistant to provide confidential, high-level support to its senior…
Added 17 days ago
C
Temporary Full Time Executive Assistant to the CEO
Co-op
Lloydminster, SK
- Full-time
The Lloydminster and District Co-op is currently recruiting for a Temporary Full Time Executive Assistant. This will be a 6 month term position with the potential of an extension on a month…
Added 17 days ago
ED
Executive Assistant, Canadian Critical Minerals Accelerator - 847 EN
Export Development Canada | Exportation et développement Canada
Remote, Canada
- Remote
Position: Executive Assistant, Canadian Critical Minerals Accelerator
Added 17 days ago
ED
Executive Assistant, Canadian Critical Minerals Accelerator - 847 EN
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $46,389 to $77,586 CAD / year
- Full-time
Position: Executive Assistant, Canadian Critical Minerals Accelerator
Added 17 days ago
U
Marketing Executive Assistant
U-Haul
Toronto, ON
- Full-time
If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company’s Marketing Company Presidents. As the right hand of the marketing company…
Added 18 days ago
TU
Executive Assistant to the Dean
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Added 18 days ago
UO
Executive Assistant to the Dean
University of British Columbia
Vancouver, BC · UBCV | Neville Scarfe Building (SCRF)
- $5,027 to $5,413 CAD / month
- Full-time
Added 18 days ago
RG
Executive Assistant
ROHL Global Networks Inc
Acheson, AB
- $80,000 to $110,000 CAD / year
We’re looking for a sharp, proactive Executive Assistant to be the organizational en
Added 18 days ago
TW
Executive Administrative Assistant
TPD® Workforce Solutions
Vancouver, BC
- Part-time
We’re looking for a polished, proactive Executive Assistant to support members of the executive team three days a week from the company’s downtown Vancouver head office. You’ll be a

Kelly Deck Design

Office Manager & Executive Assistant

Vancouver, BC, Canada

Compensation: $65,000 - $80,000 per annum. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: $65,000 - $80,000 per annum.
Job type: Full-time
Apply by: Nov 18, 2026
Experience: 5+ years of administrative or office experience, with strong clerical skills
Posting language: English
Posted: Oct 19, 2026

Original job description

The Opportunity

The studio is in a period of strong growth, both at home and abroad. We are looking for a personable, organized and proactive Office Manager & Executive Assistant to join our team.

This role has two equally important parts. As Office Manager, you keep the studio running smoothly, overseeing the day-to-day organization and efficiency of our office. As Executive Assistant, you provide both business and personal support to the Director, anticipating needs and managing tasks with discretion, urgency and care.

We use AI tools to lighten routine administrative work. In this role, you will work alongside an AI assistant to manage the Director’s inbox and calendar, and help us find new ways to bring these tools into the studio. This role reports to the Director, with day-to-day guidance on office operations from the Business and Operations Manager.

Key Responsibilities

Office Management

Serve as host and concierge of the KDD office: welcome clients and visitors, and respond to incoming calls and emails, including new project enquiries
Manage incoming and outgoing shipments
Act as liaison with building management, coordinating visits and maintenance as required
Keep the office organized, immaculate and well stocked
Curate the client meeting experience: prepare meeting rooms with IT setup, flowers, refreshments and catering
Maintain project, vendor and client lists and databases
Manage the storage room, keeping it organized and overseeing what is collected and stored
Lead IT administration for the studio: set up and offboard team members (accounts, access, laptops and hardware), act as the first point of contact for everyday computer, printer, Wi-Fi and software issues, and escalate larger problems to our external IT provider
Plan and organize team events and outings
Support in gathering assets for social media at the Director’s request

Executive and Personal Assistance to the Director

Manage the Director’s inbox and calendar with the support of an AI assistant: schedule meetings, prioritize communications and bring forward what needs the Director’s attention
Arrange business and personal travel
Provide administrative and personal support to the Director, including daily meals, pickups and deliveries, and personal and family appointments
Anticipate needs and offer support before it is requested
Handle confidential business and personal information with discretion

Working Conditions

Based full-time in our Vancouver studio
A valid driver’s licence and reliable transportation for pickups, deliveries and appointments on behalf of the studio and the Director, as well as vendor and site visits
Flexibility to support installations, which occasionally fall on evenings or weekends

Qualifications

5+ years of administrative or office experience, with strong clerical skills
2+ years directly supporting a senior leader or business owner as an executive assistant, personal assistant or in a similar role
Exceptional organizational skills: you prioritize competing demands with composure, and others know they can rely on you
A keen eye for detail: you notice what others miss and take care to get the small things right
Outstanding communication skills in written and spoken English: you are warm in manner, precise in your words and thoughtful in how you engage with colleagues and clients alike
A service-oriented mindset: you understand that supporting others well is its own form of excellence, and you take pride in it
Foresight and initiative: you read a situation, anticipate what is needed and handle it without fanfare
Sound judgement and discretion: you handle confidential and sensitive matters with care
Flexibility: you move easily between many kinds of tasks in a busy studio
Confidence with everyday IT: you set up accounts and devices, manage users in Google Workspace and resolve basic technical issues
An openness to AI and new technology, with real curiosity about how they can streamline studio workflow; experience managing AI assistants or agents is an asset
Experience in interior design, architecture or another design or luxury service business is an asset

Compensation: $65,000 - $80,000 per annum.

How to Apply

If you're energized by this opportunity, we want to hear from you! Please submit your resume and cover letter to careers@kellydeckdesign.com.

Candidates must be legally authorized to work in Canada. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Manage the studio’s daily office operations, including visitors, communications, shipments, facilities, meeting preparation, records, IT administration, and team events. Provide discreet business and personal support to the Director by managing their inbox, calendar, travel, appointments, meals, and other needs, using AI tools where helpful.

Requirements

Candidates need at least five years of administrative or office experience and at least two years supporting a senior leader or business owner. Strong organization, communication, discretion, initiative, everyday IT confidence, openness to AI, a valid driver’s licence, and reliable transportation are required; design or luxury-service experience and AI assistant experience are assets.

Skills

Office Management
Executive Assistance
Personal Assistance
Calendar Management
Inbox Management
Travel Coordination
Organization
Written And Verbal Communication
Confidentiality And Discretion
Google Workspace Administration
Basic IT Troubleshooting
AI Tools
Event Planning
Vendor Coordination
Client Service
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Executive Assistant
Personal Assistant
Studio Operations
Inbox Management
Calendar Management
AI Assistant
AI Tools
Google Workspace
IT Administration
Account Setup
Device Setup
Technical Troubleshooting
Travel Arrangements
Confidential Information
Client Relations
Vendor Coordination
Building Management
Shipment Management
Meeting Coordination
Event Planning
Interior Design
Architecture
Design Services
Vancouver
Valid Driver’s Licence

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