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Position Summary:
Under the direction of the Student Recruitment Supervisor, plans, coordinates, and participates in individual and/or team virtual and in-person visits representing McGill’s Macdonald Campus programs primarily to Quebec CEGEPs, Canadian, and International High Schools. May include some overnight travel.
Participates in undergraduate recruitment events, targeting prospective students, applicants, admitted and confirmed students, parents and counselors, including on and off campus events, newly admitted student activities, Open House, virtual events, and more.
Presents information, including undergraduate admissions criteria, academic programs offered at Macdonald Campus, and student life and services to groups of potential students, families, counsellors, and industry professionals.
Duties and Responsibilities:
- Assists with the coordination and logistics of recruitment events, including virtual information sessions, campus visits, school fairs, open houses, and other student recruitment activities.
- Represents the Faculty at select recruitment events and information fairs by providing prospective students and families with general information regarding programs, admission requirements, student services, and campus life in both English and French.
- Responds to routine inquiries from prospective students via email, phone, social media, and other communication channels. Refers complex admission or academic questions to senior recruitment staff.
- Maintains and updates recruitment materials, presentations, contact lists, and event databases.
- Assists in creating and scheduling content for social media platforms and recruitment communications.
- Supports the collection and compilation of recruitment statistics, event attendance data, survey results, and other reporting information.
- Prepares recruitment packages, promotional materials, and supplies for events and campus visits.
- Assists with organizing campus tours, student-for-a-day programs, open houses, orientation activities, and other prospective student events.
- Coordinates schedules for student ambassadors and tour guides, assists with training logistics, and monitors completion of administrative documentation.
- Communicate with prospective students, applicants, parents, guidance counsellors and other stakeholders regarding admissions, enrolment procedures and applications and other inquiries.
- Provides follow-up communications with applicants.
- Processes purchase requisitions, tracks recruitment-related expenditures, reconciles routine transactions, and maintains financial records for recruitment activities.
- Maintains filing systems, databases, and shared resources to support the efficient operation of the unit.
- Create material and handouts to bring to site visits or post on website.
- Participates in special projects and performs other related duties in support of recruitment, admissions, and student engagement activities, including but not limited to CEGEP and high school visits, job fairs and Open House.
- Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. When appropriate, inform supervisor and formulate recommendations.
- Attends meetings.
Other Qualifying Skills and/or Abilities:
- Demonstrated ability to provide professional, responsive, and client-focused service to prospective students, applicants, parents, and other stakeholders.
- Strong verbal and written communication skills, with the ability to convey information clearly and adapt messaging to diverse audiences in both English and French.
- Proven organizational and time management skills, with the ability to coordinate multiple events, schedules, deadlines, and competing priorities simultaneously.
- Ability to represent the Faculty professionally at recruitment events, information sessions, campus tours, and community outreach activities.
- Experience creating, editing, and maintaining promotional materials, presentations, communications, and online content.
- Proficiency with Microsoft Office Suite and experience using databases, customer relationship management (CRM) systems, shared drives, or other administrative software.
- Demonstrated ability to collect, compile, and maintain accurate data, records, reports, and financial documentation while ensuring attention to detail.
- Ability to work collaboratively with colleagues, students, faculty members, and external partners to support recruitment and student engagement initiatives.
- undefined
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 4-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
DEC III 3 Years Related Experience with DEC III /
Hourly Salary:
(MUNACA Level H) $33.05 - $40.97
Hours per Week:
33.75 (Full time)
Supervisor:
Student Recruitment Supervisor
Position End Date (If applicable):
Deadline to Apply:
2026-10-20
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
