Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
Under the supervision of the Senior Portfolio Manager, Pre-Construction Services & Program Management, The Buyer – Procurement Services will coordinate and administer a variety of procurements, including low dollar value goods and services, conducting 2nd Stage procurement processes, contract amendments, purchase order creation and close-out, as well as building tenders in Oracle. The position provides advice, assistance and navigational services to internal clients in the development, evaluation, and award of, non-complex tenders, requests for proposals, amendments, certain contracts, purchase orders, and memorandum of understanding.
Start rate: $46.09 (non-negotiable)
What will I be doing?
Conducting purchasing activities for low dollar value goods and services as assigned by Senior Portfolio Manager.
Regularly accessing and reviewing portfolio-applicable requisitions for Procurement Services, ensuring data is accurate and back up documentation is attached, and, if no tender required, assigning to self for processing, or presenting details to management team for their direction on how to structure and build the associated tender event in Oracle. Exercising discretion with respect to following up with clients on deficiencies in requisition data.
With input from management team, creating tender events in Oracle EBS, ensuring that tender vehicle and controls are correctly defined, a collaboration team is indicated, and that the tender is assigned to a Senior Procurement Officer or Procurement Specialist. Participate in strategy team meetings relating to assignment of requisitions to provide input to assist with proper direction.
Coordinating the procurement process, including site visits, preparation of quotation documents and review of the Scope of Work, conducting administrative review of quotations received and confirming recommendations for selection of a successful bid.
Conducting 2nd stage procurement process where a Vendor of Record (VoR) is established, including: guiding clients on 2nd stage procurement processes and policies; meeting with clients to discuss and draft the scope document, project schedule, pricing schedule and Q&A; collaborating with the client and Conflicts of Interest (COI) team in the examination of related contracts to determine if a COI issue exists that would prevent a vendor from bidding; directing Purchasing Coordinators to post documents to MERX and invite VORs to bid; responding to, and forwarding in-market questions from vendors to clients; preparing and posting associated addenda to tender documents; reviewing and sharing bids submitted with clients; creating POs and informing the winning proponent; and advising Purchasing Coordinators to inform unsuccessful bidders.
Determining source of supply, method of purchase, conducting procurements and preparation of purchase orders.
Administering the contract amendment process for contracts, including high value and complex contracts; ensuring the scope of work is clear, and ensuring Legal and appropriate level of executive approvals are in place.
Interacting with clients and providing advice regarding the procurement process; liaising with Legal on final document preparation to ensure inclusion of all relevant contractual terms and conditions.
Coordinating processing of foreign shipments through third party customs broker including acting as key liaison on inventory and ensuring proper clearances are in place.
Providing liaison between client group and bidders and resolving issues with vendors.
Preparing Standard, Blanket, and term Purchase Orders.
Providing support to both I&IT and Payments Portfolios as required.
What Skills and Qualifications Do I Need?
Successful completion of a university degree, preferably in business, commerce, supply chain management, engineering or a related discipline, or a combination of education, experience and training deemed equivalent.
Knowledge of purchasing principles and practices normally attained through the completion of a professional development program with certification such as a Supply Chain Management Professional (SCMP), Certified Supply Chain Leader (CSCL), Certified Supply Chain Professional (CSCP), Certified Professional in Supply Management (CPSM), Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or completion of the Ontario Public Buyers Association's (OPBA's) Principles of Effective Public Purchasing Certificate Program, or any combination of education, training and experience deemed equivalent.
Thorough knowledge of computer applications. Must successfully complete any other training required by corporate policy.
A minimum of two years’ experience coordinating the procurement process for a wide range of goods and services, including preparation of Scopes of Work, client/bidder liaison, analysis of quotations and purchase order preparation.
Good understanding of procurement/purchasing policies, procedures, standards, and guidelines to provide advice to clients regarding procurement methods and cost-efficient processes, and to review procurement documents for completeness and compliance with policies, procedures, and legislative requirements.
Good oral and written communications skills and ability to advise customers on procurement and cost-efficient methods; to provide clarification/explanation of procurement policies and procedures; and to seek clarification from legal services; to present/explain contract amendments to senior and executive management for approvals.
Strong organizational and project management skills to establish and coordinate the completion of competing priorities.
Demonstrated analytical skills to review and clarify information to ensure a clear understanding of customer procurement needs and to provide customers with options and to review non-complex tenders, RFQs, and certain contracts to minimize client liabilities by comparing the contracts to standard documents and ensuring the inclusion of all mandatory clauses.
Good knowledge of legal terminology regarding contracts to discuss documents with legal specialists; to keep apprised of changes to policies, procedures, and guidelines and ensures that all changes are incorporated into contracts.
Strong problem solving and relationship skills to advise client if requests are in contravention of policies, procedures, directives, and guidelines, and making recommendations on best course of action for the client.
Proven research and evaluation skills to keep informed of changes to policies, procedures, and guidelines, and to ensure that all changes are incorporated into standard documents for tendering and legal agreements.
Highly developed interpersonal skills to establish effective relationships with client groups, vendors, and service providers.
Advanced computer skills in MS Office to prepare documents, reports, and spreadsheets.
Note: Position is occasionally required to attend site meetings.
Accommodation:
Metrolinx is an equal opportunity employer and committed to a diverse and inclusive workforce. We are also committed to offering reasonable accommodation to job applicants in accordance with applicable legislation. If you require assistance or an accommodation at any point during the hiring process, please contact us at: 416-202-5601 or email hr.recruitment@metrolinx.com.
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.
Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
