Administrative assistant jobs in Canada (2,316 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,316
Employers: 1,164

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%297 listings
On-site: 87%2,004 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (58), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 2 months ago
MA
Administrative Assistant
Mount Allison University
Sackville, NB
- Full-time
Reporting to the Director of Accessibility and Student Wellness, the incumbent provides administrative support to the staff at the Wellness Centre. Duties include performing receptionist…
Added 2 months ago
K
Partner Administrative Assistant, Tax- 12 Month Contract
KPMG
ON · Toronto, Ontario
- Temporary
Added 2 months ago
D
Administrative Assistant - Ainslie Street Dental
dentalcorp
Cambridge, ON · Ainslie Street Dental
- Part-time
As an Administrative Assistant, you’ll support the day-to-day operations of the practice through patient communication, scheduling, reception, and administrative tasks. We value…
Added 2 months ago
LT
Administrative Assistant
Leo Toronto
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
We’re looking for a dynamic, proactive Administrative Assistant to help support members of the leadership team at Leo. Reporting to the Executive Assistant, this person will assist across a…
Added 2 months ago
FS
WIC Admin Assistant Volunteer
Family Service Toronto
Toronto, ON
- Volunteer
Added 2 months ago
Administrative Assistant
Government of Alberta
Edmonton, AB
Added 2 months ago
Administrative Assistant
Primacorp Ventures Inc
Vancouver, BC · Vancouvee, Brit
Added 2 months ago
OB
Senior Administrative Assistant - Marketing
O2E Brands
Vancouver, BC
- Full-time
1-800-GOT-JUNK? is looking for a highly organized, proactive and collaborative Senior Administrative Assistant to support our Marketing leadership team, including our Chief Marketing…
Added 2 months ago
P
Project Administrative Assistant
Pomerleau
Montreal, QC
- Full-time
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…
Added 2 months ago
GS
Casual Administrative Assistant
Good Spirit School Division 204
Yorkton, SK
- Full-time
The Good Spirit School Division invites applications for Casual Administrative Assistants
Added 3 months ago
NE
Administrative Assistant #26-02
North Eastern Ontario Family and Children's Services (NEOFACS)
Cochrane, ON
- $45,073 to $53,691 CAD / year
- Full-time
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 2 months ago
Satellite Administrative Assistant (Tillsonburg)
Southwestern Ontario Youth for Christ
Tillsonburg, ON
Added 2 months ago
CM
Human Resources Administrator
Castle Mountain Resort
AB · Alberta, Canada
- Full-time
Added 2 months ago
CR
Administrative Assistant – Finance & Billing
Cando Rail & Terminals
Toronto, ON
- Full-time
The Administrative Assistant – Finance & Billing will play an important role in supporting the accurate and timely administration of financial and billing activities,
Added 3 months ago
RB
Administrative Assistant
Response Biomedical
Vancouver, BC
- Full-time
Added 2 months ago
YH
Administrative Assistant
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough Finch II
- Full-time
Added 2 months ago
CA
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Winnipeg, MB
- Full-time
As a member of the military, Human Resources Administrators provide administrative and general human resources support to all military activities.
Added 2 months ago
CA
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Quebec, QC
- Full-time
As a member of the military, Human Resources Administrators provide administrative and general human resources support to all military activities.
Added 2 months ago
CA
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Toronto, ON
- Full-time
As a member of the military, Human Resources Administrators provide administrative and general human resources support to all military activities.
Added 2 months ago
CA
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Ottawa, ON
- Full-time
As a member of the military, Human Resources Administrators provide administrative and general human resources support to all military activities.
Added 2 months ago
CA
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Victoria, BC
- Full-time
As a member of the military, Human Resources Administrators provide administrative and general human resources support to all military activities.
Added 2 months ago
CA
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Calgary, AB
- Full-time
As a member of the military, Human Resources Administrators provide administrative and general human resources support to all military activities.
Added 2 months ago
CA
Human Resources Administrator
Canadian Armed Forces | Forces armées canadiennes
Moncton, NB
- Full-time
As a member of the military, Human Resources Administrators provide administrative and general human resources support to all military activities.
Added 2 months ago
LH
Administrative Assistant
Lifemark Health Group
Cranbrook, BC
- $19 to $22 CAD / hour
- Full-time
Added 2 months ago
PL
School Secretary - Casual
Prairie Land School Division 25
Calgary, AB
- Temporary
We are currently looking for professional, skilled, and dependable Casual School Secretaries to support the day-to-day administrative and secretarial operations at Green Dome Islamic School…

Mount Allison University

Administrative Assistant

Sackville, NB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Aug 19, 2026

Original job description

Position description

Reporting to the Director of Accessibility and Student Wellness, the incumbent provides administrative support to the staff at the Wellness Centre. Duties include performing receptionist services; scheduling new and follow-up visits; responding to phone inquiries; stocking and managing medical/office supply inventory; managing the schedules for the Wellness Centre staff as well as supporting external service providers; scheduling diagnostic appointments and external physicians’ offices/hospital appointments; handling incoming and outgoing mail; faxing and scanning. The incumbent also helps maintain the Wellness Centre website.

Position Responsibilities

Perform receptionist duties by responding to phone and e-mail, as well as in-person inquiries while also directing these inquiries as appropriate
Provide and explain appropriate intake forms to students who are seeking services from the Wellness Centre
Organize doctors clinics’ scheduling, ensuring that insurance paperwork is completed correctly, collecting physician’s fees, and issuing receipts
Prepare lab forms, label swabs/samples, deliver/pickup results/supplies to Sackville Memorial hospital lab daily, and collect mail from hospital mailroom
In some cases, may be required to screen inquiries as to the degree of urgency and/or seriousness of service required
Perform secretarial duties by typing, photocopying, faxing, scanning correspondence, processing mail, and keeping track of charts that are waiting for incoming lab results/hospital notes
Maintain petty cash flow, issue receipts, and send monthly reconciliation to Financial Services
Maintain scheduling for nurse, physician(s), counsellors, and other staff utilizing current software platform
Maintain filing systems to the degree which is required by the NB Privacy Act
Maintain a high degree of confidentiality
Maintain and organize the Wellness Centre waiting area, and prep treatment rooms between patients
Order office supplies and medical supplies as needed
Maintain Wellness Centre website when needed
Perform other related duties as required

Qualifications/skills

High School Diploma
A diploma or training in administrative support (a diploma in medical administration would be considered an asset).
Holding or willing to obtain a certificate in Mental Health First Aid
Minimum of one year related experience
Knowledge of data entry onto spreadsheets, power point preparations as well as Outlook
Ability to work independently with excellent organizational and communication skills
Ability to work with a diverse population and students at-risk
Competent in Microsoft Office suite (Word, Excel, Power Point, and Outlook)
Willingness to be trained and receive Certification in Biological Substances Category B
Knowledge of or experience using booking software (e.g. Jane) would be considered an asset

Only those already eligible to work in Canada need apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Application materials will be collected for recruitment purposes only and handled in accordance with the University’s privacy and records-management practices. If you experience any difficulty accessing the link, please contact hr@mta.ca for assistance. Review of applications will begin on August 31, 2026.

Submit Résumé and Cover Letter

Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community.

At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you by reaching out to People and Culture at hr@mta.ca

Visit our website at www.mta.ca/employment for other employment opportunities at Mount Allison University or to register to receive e-mail notification of new opportunities.

Apply About employer

More about this job

Responsibilities

The incumbent provides administrative and receptionist support for the Wellness Centre, including scheduling appointments and managing medical supplies. They are also responsible for handling patient intake, maintaining filing systems, and updating the centre's website.

Requirements

Candidates must have a high school diploma and at least one year of related experience, with a diploma in administrative or medical support preferred. Proficiency in Microsoft Office and the ability to work with diverse or at-risk populations are required.

Skills

Receptionist Services
Medical Administration
Scheduling
Inventory Management
Data Entry
Microsoft Office
Confidentiality
Communication Skills
Website Maintenance
Patient Intake
Financial Reconciliation
Filing Systems

Visa sponsorship

Not detected in the job text

Keywords

Medical Administration
Reception
Jane Software
Mental Health First Aid
Biological Substances Category B
NB Privacy Act
Patient Scheduling
Medical Supplies
Higher Education
Data Entry
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook

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