Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 19, 2026

Hiring at a glance

View jobs

Open jobs: 4,577
Employers: 2,160

Advertised starting pay

Average starting payCAD / year: $66,870Across 291 listings
Average starting payCAD / hour: $27.11Across 166 listings
Average starting payUSD / year: $82,897Across 19 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 16%721 listings
On-site: 82%3,762 listings

Not specified: 1% (30 listings)

Employers hiring include Canada Post - Postes Canada (240), HealthCareersInSask.ca (57), Provincial Health Services Authority (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…

National Bank of Canada

Executive Assistant

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 19, 2026
Experience: Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role.
Posting language: English
Posted: Sep 19, 2026

Apply About employer

Applications open in a new tab.

Original job description

A career as an Executive Assistant within the National Client Group team at National Bank means acting as a key partner to a Vice President and their teams. In this role, you can make a positive impact through your organizational skills, attention to detail, and expertise in administrative management.
Your role

Proactively manage and optimize complex executive calendars, aligning priorities across multiple stakeholders.
Support leadership meetings, and committees, including the preparation of agendas, presentations, business communications, meeting documentation, and follow-up actions to ensure seamless execution and effective stakeholder engagement.
Coordinate business travel and key logistics, ensuring a seamless experience.
Manage expense reporting, approvals, invoices, and budget tracking while ensuring accurate financial records, compliant administrative processes, and well-organized documentation.
Act as a key liaison between the senior leaders and internal/external partners, fostering strong collaboration.
Coordinate onboarding, departures, and internal requests (IT access, tools, reporting), while handling confidential information with discretion.
Support the planning and execution of major events, client activities, and strategic initiatives.

Your teamThis position is within the National Client Group sector, providing broad exposure across the entire business area. The team is known for its collaborative and supportive environment, where colleagues work closely together to deliver high-quality results.
National Bank values continuous development and internal mobility. Our personalized training programs, based on experiential learning, help you master your role, expand your expertise, and support your professional growth.
Prerequisites

Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role.
Ability to manage high-volume, high-complexity priorities with autonomy.
Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams).
Excellent organizational, communication, and prioritization skills.
Strong sense of discretion, judgment, and professionalism.
Proven ability to build relationships and collaborate effectively.

Languages: French, English
Reason to require this language: you will need to work closely with our colleagues outside Quebec.
Required skills: Accountability, Artificial Intelligence, Collaboration, Confidentiality, Detail-oriented, Event Planning, Executive Administrative Assistance, Expense Reports, Learning Agility, Multitasking, Organization Skills, Proactivity, Relationship Building, Travel Arrangements

Your benefits
In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:

* Health and wellness program, including many options
* Flexible group insurance
* Generous pension plan
* Employee Share Ownership Plan
* Employee and family assistance program
* Preferential banking services
* Involvement in community initiatives
* Telemedicine service
* Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment
We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier-free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Join us!

Apply About employer

More about this job

Responsibilities

The Executive Assistant will proactively manage complex executive calendars and support leadership meetings by preparing agendas, presentations, and documentation. They will also act as a key liaison between senior leaders and internal or external partners while handling administrative logistics and confidential information.

Requirements

Candidates must have completed post-secondary education and possess at least 3 years of experience in an executive or senior administrative role. Proficiency in Microsoft 365 tools and fluency in both French and English are required for this position.

Skills

Accountability
Artificial Intelligence
Collaboration
Confidentiality
Detail-oriented
Event Planning
Executive Administrative Assistance
Expense Reports
Learning Agility
Multitasking
Organization Skills
Proactivity
Relationship Building
Travel Arrangements
Microsoft 365

Benefits

Health and wellness program
Flexible group insurance
Generous pension plan
Employee Share Ownership Plan
Employee and family assistance program
Preferential banking services
Telemedicine service
Virtual sleep clinic

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Management
Microsoft 365
Outlook
Excel
PowerPoint
Teams
Calendar Management
Expense Reporting
Stakeholder Engagement
Banking
National Client Group
Onboarding
Strategic Initiatives
Professionalism
Communication
Prioritization
French
English

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