Administrative assistant jobs in Vaughan, ON and nearby

Within 25 km

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Added 1 month ago
RA
Administrative Assistant, Water
R.V. Anderson Associates Limited
Toronto, ON
- Full-time
In office 5 days per week for RVA core hours - 8am to 5pm · Switchboard morning shift availability required
Added 1 month ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Contract
The Administrative Assistant III provides comprehensive administrative and operational support to the Princess Margaret (PM) Commercialization team, with a primary focus on supporting team…
Added 1 month ago
PL
administrative assistant
Phantom Logistics
Bolton, ON
- Full-time
Added 1 month ago
MT
Administrative assistant
Marble Trend Ltd.
Toronto, ON
- Full-time
Added 1 month ago
MF
Senior Administrative Assistant
Mackenzie Financial Corporation
Toronto, ON
- Other
Mackenzie Financial Corporation is currently accepting applications for the position of Senior Administrative Assistant. This position will be part of Mackenzie’s Retail Distribution…
Added 1 month ago
HA
Senior Administrative Assistant
HR Associates
Toronto, ON
- $25 to $35 CAD / hour
- Contract
…Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain…
Added 1 month ago
R
Administrative Assistant, Richter Family Office
Richter
Toronto, ON
- Full-time
Administrative Assistant – Richter Family Office (RFO)
Added 1 month ago
ZI
Administrative Assistant
ZenaTech Inc.
Toronto, ON
- $40,000 to $45,000 CAD / year
- Full-time
We are seeking an enthusiastic and organized Administrative Assistant to join our Toronto office. This opportunity is ideal for a recent graduate beginning their career in business…
Added 1 month ago
EI
Receptionist and Administrative Assistant
EBC Inc.
Toronto, ON
- Full-time
We are seeking a highly organized and professional receptionist to join our team. This position will provide administrative support while also managing reception duties to ensure smooth…
Added 1 month ago
VS
Administrative Assistant (2026-10862)
Verve Senior Living
Toronto, ON
- Part-time
…residences. Under the direction of the Office Manager, provides administrative support including clerical and reception duties for the efficient operation of the…
Added 1 month ago
B
Administrative Assistant, Private Wealth
BMO
Toronto, ON
- Full-time
Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related…
Added 1 month ago
Administrative Assistant - YYZ
Unifi
Toronto, ON
Unifi Aviation Canada is seeking an Administrative Assistant to support our ground handling operation at Toronto Pearson International Airport. This role provides general administrative and…
Added 1 month ago
G
Studio Coordinator/Administrative Assistant
Gensler
Toronto, ON
- Full-time
Must have at least 3+ years of experience in an administrative support position
Added 1 month ago
O
Administrative Assistant, Data & Technology
OMERS
Toronto, ON
- Full-time
The Administrative Assistant provides high‑quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. The role supports leaders…
Added 1 month ago
SW
Human Resources Administrative Assistant
Smilegate West
Toronto, ON
- Full-time
The Human Resources Administrative Assistant is a full-time, hybrid role based in Toronto, ON, with some flexibility for work from home. This role supports the HR team and leadership by…
Added 1 month ago
NY
Admin Assistant - Perioperative Services - FT (J0926-0684)
North York General Hospital
Toronto, ON
- Full-time
This is a Full-Time Regular position, with 8-hour shifts, Day shifts in the Perioperative Services Department
Added 1 month ago
M(
Administrative Assistant, Food & Beverage
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON
- Part-time
Must be available to work Monday to Friday, including daytime and occasional evening shifts based on business needs
Added 1 month ago
B
Administrative Assistant
Burson
Toronto, ON
- Full-time
The successful candidate will be expected to work from our Toronto office a minimum of four days per week · Ability to work from the Toronto office a minimum of four days per week
Added 1 month ago
AM
Office administrative assistant
Allingham Machining Inc.
Brampton, ON
- Full-time
Added 1 month ago
Administrative Assistant
Burson
Toronto, ON
The successful candidate will be expected to work from our Toronto office a minimum of four days per week · Ability to work from the Toronto office a minimum of four days per week
Added 1 month ago
CI
Administrative Assistant, Sustainable Energies Group (6-month contract)
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As an Administrative Assistant, Sustainable Energies Group, you will provide day-to-day support to investment professionals across Toronto and New York. You will manage complex calendars…
Added 1 month ago
K
Administrative Assistant, Department of Professional Practice (12 months contract)
KPMG
Toronto, ON · Vaughan, ON
- Temporary
The Department of Professional Practice (DPP) is looking for an Administrative Assistant who can provide support on a range of activities to ensure high-quality deliverables.
Added 1 month ago
PA
Administrative Assistant
Peak Associates Limited
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization
Added 1 month ago
FM
administrative assistant
Farr Mechanical Corporation
Whitchurch-Stouffville, ON
- Full-time
Added 1 month ago
SM
Admin Assistant PI, MAP Centre for Urban Health Solutions
St. Michael's Hospital
Toronto, ON
- Temporary
Dr. Monchalin is seeking a part-time Administrative Assistant. The Administrative Assistant will provide overall administrative and organizational support to the Principal Investigator and…

Administrative Assistant, Data & Technology

Toronto, ON, Canada
Head Office Toronto, Canada

This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year. · Full-time

Apply on omers.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Pay: This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.
Job type: Full-time
Experience: 1–3 years of experience in an administrative, coordinator, or assistant role
Posting language: English
Posted: Oct 1, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Role Summary

The Administrative Assistant provides high‑quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. The role supports leaders in a fast‑paced, collaborative environment and plays an important part in enabling effective day‑to‑day operations.

This role works closely and collaboratively with the Executive Assistant, contributing to seamless leadership support across the team. The Administrative Assistant and Executive Assistant work together to provide mutual backup coverage during vacation periods or peak workloads, ensuring continuity of support.

This position reflects how we work at OMERS - with integrity, professionalism, and a commitment to excellence. It is well suited for an administrative professional who is highly organized, service‑oriented, and interested in developing their career within executive support.

You will be responsible for:

Administrative & Executive Support

Provide day‑to‑day administrative support to multiple Vice Presidents within the Data & Technology team
Manage calendars, schedule meetings, and coordinate availability across internal and external stakeholders
Coordinate meeting logistics, including room bookings, and distribution of agendas and materials as required
Monitor and manage meeting requests and follow‑ups, ensuring accuracy and timely execution
Assist with travel coordination, expense submissions, and basic administrative requests as required

Collaboration & Backup Support

Work collaboratively with the Executive Assistant to ensure consistent, high‑quality support across the leadership team
Act as backup support for the Executive Assistant when required, particularly during vacation coverage or peak periods
Share information, processes, and priorities proactively to ensure continuity of support
Support broader administrative coverage within Data & Technology as needed

Meeting & Stakeholder Coordination

Serve as a professional point of contact for internal and external stakeholders
Support the coordination of leadership meetings, working sessions, and recurring forums
Track meeting logistics and assist with follow‑ups and action items where appropriate

Operational & Team Support

Maintain organized electronic filing and document management practices
Assist with team communications and administrative coordination as required

How We Work at OMERS

At OMERS, we are committed to acting with integrity, working collaboratively, and delivering excellence in everything we do. We value people who take ownership, show respect for diverse perspectives, and approach their work with care and professionalism.

The Administrative Assistant is expected to demonstrate these principles by:

Handling sensitive information with discretion and sound judgment
Building respectful, trusted relationships across teams and leadership at all levels of the organization
Taking pride in high‑quality work and reliable follow‑through
Approaching challenges with a solution-oriented mindset
Contributing positively to a collaborative, inclusive team environment

Required Skills & Experience

1–3 years of experience in an administrative, coordinator, or assistant role
Strong organizational and calendar‑management skills
High level of professionalism, discretion, and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast‑paced environment
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint

Preferred Skills & Experience

Experience supporting multiple leaders or senior stakeholders
Exposure to a corporate, financial services, or technology environment
Interest in developing a career path within executive support
Collaborative and team‑oriented
Service‑focused with a strong sense of accountability
Adaptable and eager to learn
Highly organized and dependable
Trusted to handle confidential information with care

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.

This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

Apply on omers.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Administrative Assistant provides high-quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. Responsibilities include managing calendars, coordinating meeting logistics, assisting with travel and expenses, and collaborating with the Executive Assistant to ensure seamless operations.

Requirements

Candidates should have 1–3 years of experience in an administrative or coordinator role with strong organizational and calendar-management skills. Proficiency in Microsoft Office suite and the ability to manage multiple priorities in a fast-paced environment are required.

Skills

Calendar management
Administrative support
Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication
Organization
Discretion
Attention to detail
Stakeholder management
Document management
Problem solving

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data & Technology
Calendar Management
Executive Support
Stakeholder Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Financial Services
Pension Plan
Hybrid Work
Document Management
Expense Management
Travel Coordination
Professionalism
Confidentiality
Team Collaboration
Operational Support

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Administrative assistant jobs in Vaughan, ON and nearby

Administrative Assistant, Water

Administrative Assistant III