Chief Invigilator - Limited Term
Tracking Code: req2256
Faculty/Department: Office of the Deputy Provost
Number of Positions: 2
Appointment Type: Limited Term
Hourly Rate: $25.15/h
Posting Date: October 6, 2026
Closing Date: October 20, 2026 (11:59 pm EST)
Job Summary: Ontario Tech University is recruiting candidates to fill the
casual, part-time position of Chief Exam Invigilator in the Office of Student
Life. Reporting to the Manager, Test Centre and Integrated Services, the
incumbent is responsible for assisting with proctoring exams. The role ensures
that students registered with Student Accessibility Services receive their
approved accommodations during examinations.
Nature of work:
The incumbent works in close collaboration with students, faculty and staff
across the university to support students with disabilities and utilizes
his/her experience and knowledge of the rights and responsibilities of
individuals with disabilities in Ontario under the Ontario Human Rights Code
and the potential impact of disabilities on post-secondary participation and
success.
Responsibilities/Accountabilities:
- Key
holders to the Test Centre which means opening or closing the Test Centre,
and ensuring that the Test Centre doors are locked when the Test Centre is
closed.
- Assist
with opening/setting up and closing/cleaning up of testing rooms and
ensure all hallways and emergency exits are cleared of personal belongings.
- Enforce
Test Centre protocol - secure exam files, complete appropriate paperwork
during each shift, maintain Test Centre security, and uphold a high level
of confidentiality.
- Check
students in and verify ID's, ensure academic integrity is maintained
throughout all exam activities, and monitor university students while they
are writing examinations and tests.
- Confirm
attendance of students, distribute examination materials to each seat
before students are permitted to enter the room, ensure that only
authorized items for use during the examination are at a student's desk.
- Refer
to the standard cover page sheet accompanying the exams for special
seating instructions, make sure students accommodated time are calculated
correctly and make sure students receive all their listed accommodations,
and report any anomalies immediately to the Test Centre coordinator.
- Responsible
for troubleshooting technical and exam related issues after regular
business hours and serve as back-up to the Test Centre Invigilators.
- Contact
the Test Centre coordinator or manager immediately if troubleshooting
efforts does not resolve incidents after business hours.
- Be
aware of exam anomalies, responsible for the completion and submission of
incident reports according to the university, Test Centre, and Student Accessibility
Services procedures and policies.
- File
completed exams with precision according to Test Centre protocols,
directing students and academic staff to the Test Centre, and assisting
with exam pick-ups, completing after
hours exam pick-ups.
- Answer
student queries while remaining non-partisan and professional.
- Other
duties as assigned.
Required Skills:
- Understanding
of legislative requirements in the area of human rights and accessibility.
- Good
judgment, decision making and problem-solving skills.
- Superior
organizational skills.
- Ability
to work effectively individually and within a team environment.
- Computer
word processing and data base skills.
- Collaborate
and communicate effectively in writing and orally.
- Proven
ability to carry out detailed procedures.
- Proven
ability to multi task and work well under pressure with strict deadlines.
- Demonstrated
ability to take initiative, problem solve and exercise sound judgment.
- Ability
to travel to and work out of two locations.
Required Education:
- Completion
of post-secondary school program (college diploma or university degree)
- * Verification of Academic credentials may be required.
Required Experience:
- Minimum
1 year of experience working in an accommodated Test Centre (preferred).
- Minimum
1 year of customer service experience (preferred).
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until October 20, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
This position falls within the bargaining unit represented by the Public Service Alliance of Canada (PSAC) Teaching Assistant/Research Assistant/Invigilator and will be subject to the terms and conditions of the collective agreement between the university and the PSAC. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 11/2/2026
Expected End Date: 10/31/2027
