Administrative assistant jobs in Canada

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Added 1 month ago
PS
Administrative Assistant - Finance, Risk and Contract Management
Power Staffing Solutions
Mississauga, ON
- $60,000 to $75,000 CAD / year
- Full-time
The Administrative assistant will support the Finance, Risk, and Contract teams by handling administrative tasks, coordinating activities, and helping keep operations organized and…
Added 1 month ago
M
Banquet Administrative Assistant
Marriott
Edmonton, AB
- Full-time
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest…
Added 1 month ago
K
Partner Administrative Assistant, Audit
KPMG
ON · Toronto, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 1 month ago
K
Partner Administrative Assistant, Audit
KPMG
ON · Vaughan, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 1 month ago
EA
Administrative Assistant, Professional Practice (Contract)
Engineers and Geoscientists BC
Burnaby, BC
- Full-time
This role will be required to work in-office a minimum of 2 days per week during regular business operations
Added 1 month ago
RJ
Administrative Assistant
Raymond James
Toronto, ON
- Full-time
Drawing on industry experience in a financial services firm or previous experience in an administrative role, you will be responsible for providing administrative support to the Financial…
Added 1 month ago
SF
Senior Administrative Assistant
Sunrise Farms
Surrey, BC
- Full-time
We are seeking a skilled and professional Senior Administrative Assistant to provide high-level administrative support to our Senior Executive Team and serve as the key front-of-house…
Added 1 month ago
D
Administrative Assistant - Magrath Dental
dentalcorp
Edmonton, AB · Magrath Dental
- Full-time
…atmosphere, while managing bookings, patient communications, and administrative duties with professionalism and attention to…
Added 1 month ago
RC
Security Admin Assistant
River Cree Resort & Casino
Spruce Grove, AB
- Full-time
The preferred candidate must have a minimum of 5+ years experience as an Office Administrator
Added 1 month ago
RC
Security Admin Assistant
River Cree Resort & Casino
Enoch, AB
- Full-time
The preferred candidate must have a minimum of 5+ years experience as an Office Administrator
Added 1 month ago
D
Administrative assistant
Dexterra
Yellowknife, NT
- Full-time
Added 1 month ago
J
Administrative assistant
JobsMedia.io
Quebec, QC
- Full-time
Added 1 month ago
I
Senior Administrative Assistant
Ipsen
Mississauga, ON
- Full-time
Must have the ability to manage multiple tasks and projects simultaneously and is very organized
Added 1 month ago
CG
Administrative Assistant
Compass Geomatics Ltd.
Red Deer, AB
- Full-time
ADMINISTRATIVE ASSISTANT - An essential finance, administration, and client-service role at Compass Geomatics. One full-time permanent position - 11-4608 62nd Street RED DEER, ALBERTA
Added 1 month ago
QP
Administrative Assistant
QuadReal Property Group
Vancouver, BC
- Full-time
Work with Reception/Administrative Assistant to cover Reception Area ensuring it is always staffed.
Added 2 months ago
CI
Administrative Assistant
Colliers International
Toronto, ON
- Full-time
This position is for an Administrative Assistant in Toronto, Ontario***
Added 1 month ago
QP
Administrative Assistant
QuadReal Property Group
Vancouver, BC
- Full-time
Work with Reception/Administrative Assistant to cover Reception Area ensuring it is always staffed.
Added 1 month ago
IH
Administrative Assistant | Community Care Administration
Interior Health Authority
Castlegar, BC
- Full-time
Interior Health is hiring a permanent full time Administrative Assistant to join our Community Care Administration team at the Castlegar District Health Centre in Castlegar, B.C.
Added 1 month ago
RB
Administrative Assistant
Royal Bank of Canada
Vancouver, BC
- Full-time
…comprehensive financial plans and estate planning strategies. The Administrative Assistant will provide administrative support to several Senior Leaders of Family Office Services (VP of…
Added 1 month ago
R
Administrative Assistant
RBC
Vancouver, BC
- Full-time
…comprehensive financial plans and estate planning strategies. The Administrative Assistant will provide administrative support to several Senior Leaders of Family Office Services (VP of…
Added 1 month ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Kamloops, BC
- Full-time
That’s why we’re working in a model where teams are required to be together in the office 4 days per week
Added 1 month ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Markham, ON
- Full-time
This role is required to be in-office 5 days per week
Added 1 month ago
CE
Administrative Assistant – Procurement
Canadian Energy Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…enthusiastic, and organized individual to fill the position of Administrative Assistant - Procurement. This full-time, permanent position is located in Calgary, Alberta, and will assist in…
Added 2 months ago
L
Administrative Assistant
Latitude
Montreal, QC
- Full-time
We are looking for an administrative assistant who will be paired with two professionals with complementary styles and needs: a Partner who is seeking a true right-hand person, capable of…
Added 1 month ago
BL
Administrative Assistant - Tax, Securities & Capital Markets Group
Borden Ladner Gervais LLP (BLG)
Vancouver, BC
- Full-time
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers, Paraprofessionals, Practice Assistants and other support functions…

Pacific Coast Community Resources Inc

Human Resources Administrator - (Labour Relations)

Port Coquitlam, BC, Canada

$52,000 to $58,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $52,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Mar 16, 2027
Working hours: 40 hours per week
Posting language: English
Posted: Sep 17, 2026

Original job description

Job Title:                                           Human Resources Administrator

Name of Employer:                        Pacific Coast Community Resources Inc. – also known as PCCRI

Address of work location:            1805 Scarborough Crescent, Port Coquitlam, British Columbia., V3C 2R2, Canada

Employment Term:                        Full-time, Permanent, On-site work

Duties:

1. Employee and Labour Relations:

Support employee and labour relations matters within a unionized work environment, including employee concerns, workplace issues, and grievances
Assist with the documentation, tracking, and resolution of employee grievances in accordance with collective agreements, organizational policies, and applicable legislation
Provide administrative support and backup for the front desk as needed.
Participate in and record minutes for staff meetings and multi-disciplinary team meetings.
Contribute to the Health and Safety program, including record keeping, and participate in OH&S drills and inspections as required.
Perform other related duties as required to support organizational objectives.

2. Employee Lifecycle Administration

Manage the end-to-end onboarding process for new hires, including communications, shift confirmations, onboarding checklists, and orientation schedules.
Ensure accurate collection and verification of all required documentation, such as identification, certifications, and other employment forms.
Process all employment lifecycle changes, including shift change requests, employee name/address/SIN updates, exit requests, and Record of Employment (ROE) requests.
Administer approved leave and return-to-work processes.
Serve as a primary point of contact for new hires, addressing onboarding-related inquiries.

3. Clearance & Compliance Management

Coordinate and monitor the HUB and SRAT clearance processes, ensuring all information is submitted, verified, and compliant.
Liaise with program managers and stakeholders to resolve discrepancies, address questions, and prevent delays.
Conduct and record reference checks as part of the clearance and recruitment process.
Maintain accurate and up-to-date records of all clearance statuses, escalating issues as needed.
Perform monthly audits of HR trackers to ensure compliance with company policies and legal requirements.
Maintain personnel records, union deduction slips, and work permit records, providing timely updates on expirations.

4. Recruitment Support

Support full-cycle recruitment activities, including pre-screening candidates and assisting with interviews as required.
Create offer letters for new employees in collaboration with managers and the HR Director.
Collaborate with hiring managers to align onboarding timelines and expectations with organizational values.

5. HR Reporting, Systems and Process Improvements

Generate reports on HR metrics such as onboarding effectiveness, clearance timelines, and process efficiency.
Administer employment verification and income verification letter requests.
Identify areas for improvement in HR processes, recommending and implementing solutions to enhance efficiency and the employee experience.
Maintain proficiency with database management programs or HRIS systems.

6. Employee Engagement & Communication

Coordinate employee recognition, incentive programs, and staff appreciation events to promote engagement and morale.
Assist with the execution of engagement surveys and analyze results to identify trends and areas for improvement.
Communicate HR policies, procedures, and standards to employees and other stakeholders as requested.
Support HR projects, including updates to websites, social media platforms, and newsletters.

Education:

Bachelor Degree in human resources management, business administration, industrial relations, or
completion of a professional development program in human resources administration.

Experience:

Minimum of (2-3) years of recent, relevant experience in a human resources or benefits role.

Specific experience and skills are required in:

Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and hands-on experience with HRIS or database management systems.
HR Knowledge: Practical experience managing the complete employment lifecycle. Familiarity with HR best practices, labour laws, collective agreements, and BC employment regulations is preferred.
Communication & Interpersonal Skills: Excellent verbal and written communication skills, with a demonstrated ability to interact effectively and diplomatically with a diverse group of people at all organizational levels.
Organizational Skills: Superior attention to detail, organizational, and time-management skills, with a proven ability to multitask, meet intensive deadlines, and follow through on assignments in a fast-paced environment.
Professional Qualities: A high degree of professionalism, integrity, and the ability to maintain strict confidentiality. Collaborative team player with a positive manner and strong relationship-building skills.

Salary:                 CAD $52,000 - 58,000 per annum

Hours:                  40 hours per week

Language Requirements:              English

Benefits: Extended health, dental, and vision coverage, Employee & Family Assistance Program,
RRSP/pension plan, Maternity and parental leave (as per legislation), 15 days paid vacation.

Apply on LinkedIn About employer

More about this job

Responsibilities

The role involves managing end-to-end employee lifecycle administration, including onboarding, clearance processes, and recruitment support. Additionally, the administrator will handle labour relations matters, maintain HR records, and contribute to organizational engagement and reporting initiatives.

Requirements

Candidates must possess a Bachelor's degree in a relevant field and at least 2-3 years of recent human resources experience. Proficiency in Microsoft Office and HRIS systems, along with strong knowledge of labour laws and collective agreements, is required.

Skills

Employee relations
Labour relations
Onboarding
HRIS
Database management
Microsoft Office Suite
Record keeping
Recruitment
Compliance management
Conflict resolution
Communication
Time management
Confidentiality
Reporting
Policy implementation
Data auditing

Benefits

Extended health coverage
Dental coverage
Vision coverage
Employee & Family Assistance Program
RRSP/pension plan
Maternity and parental leave
15 days paid vacation

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Labour Relations
Onboarding
HRIS
Collective Agreements
Recruitment
Compliance
Employee Lifecycle
Record of Employment
Health and Safety
Microsoft Office
Reporting
Employee Engagement
Auditing
Personnel Records
Conflict Resolution
Administrative Support
BC Employment Regulations
Reference Checks
Data Management

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Administrative assistant jobs in Canada

Administrative Assistant - Finance, Risk and Contract Management

Banquet Administrative Assistant

Partner Administrative Assistant, Audit

Partner Administrative Assistant, Audit

Administrative Assistant, Professional Practice (Contract)

Administrative Assistant

Senior Administrative Assistant

Administrative Assistant - Magrath Dental

Security Admin Assistant

Security Admin Assistant

Administrative assistant

Administrative assistant

Senior Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant | Community Care Administration

Administrative Assistant

Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Administrative Assistant – Procurement

Administrative Assistant

Administrative Assistant - Tax, Securities & Capital Markets Group

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Administrative assistant jobs in Canada