Manager, Board Governance & Executive Assistant
Employment Type: Full-Time, 18-Month Contract
Schedule: Monday–Friday, with occasional evenings and weekends (lieu time provided)
Pay: 85k – 95k
Position Overview:
Seeking a Manager of Board Governance & Executive Assistant to oversee board governance operations and provide senior-level administrative support to the President & CEO.
This is a key role within the organization, responsible for managing Board of Directors and Committee activities, overseeing governance policies and procedures, coordinating board recruitment and orientation, and ensuring effective communication between senior leadership, board members and external stakeholders.
Key Responsibilities:
- Lead and manage all Board of Directors and Committee governance activities, ensuring accuracy, consistency and compliance with established timelines.
- Oversee the annual governance calendar, including board meeting schedules, committee work plans, reporting requirements and governance activities.
- Coordinate board recruitment, candidate prospecting, onboarding and orientation.
- Organize and attend board and committee meetings, prepare agendas, distribute meeting packages, record minutes and maintain accurate records.
- Maintain board policies, bylaws, Terms of Reference, governance procedures and orientation documentation.
- Monitor organizational compliance with governance policies and coordinate annual director filings and regulatory reporting.
- Serve as the primary liaison between the President & CEO, Board Chair, Committee Chairs, senior leadership and external stakeholders.
- Manage the President & CEO's calendar, coordinate executive meetings and prepare confidential correspondence, reports and briefing materials.
- Support the Senior Leadership Team with meeting coordination, scheduling and agenda management.
- Coordinate annual general meetings, stakeholder gatherings, staff functions and fundraising events.
- Establish and maintain an effective document management system for governance records and corporate information.
- Monitor board-related expenses, invoices and administrative requirements.
- Provide guidance to staff on governance processes, policies and documentation requirements.
- Represent the President & CEO's office and Board of Directors in a professional and confidential manner.
Qualifications & Experience:
- Minimum 5 years of experience managing or leading board governance within a not-for-profit organization.
- Strong experience supporting Boards of Directors and committees, including governance documentation, meeting coordination, compliance and reporting.
- Previous experience within a charitable foundation, fundraising organization or healthcare environment is preferred.
- Solid understanding of corporate governance, bylaws, board policies and regulatory requirements.
- Experience providing executive-level administrative support to a CEO, President or senior leadership team.
- Excellent written and verbal communication skills, with strong interpersonal and relationship-building abilities.
- Exceptional organizational skills and attention to detail, with the ability to manage confidential and sensitive information.
- Strong judgment, analytical thinking and problem-solving abilities.
- Ability to manage competing priorities, multiple deadlines and changing requirements independently.
- Comfortable interacting with senior executives, board members, volunteers, donors and external stakeholders.
