Key Responsibilities:
- Receive visitors to the department, notify staff members of visitors, and escort visitors to appropriate locations
- Distribute mail to appropriate people and ensure items for courier service are dealt with appropriately
- Provide support to all Departments when requested
- Order and maintain office, coffee and kitchen supplies and keep reception and kitchen area tidy
- Organize, stock, and administer company copier, supply room, and printer stations
- Request maintenance and repairs of office equipment and common area appliances and fixtures
- Update and maintain file storage including original authenticated documents
- Manage general administrative duties including filing, photocopying, and preparing binders
- Manage employee, onboarding, master list and scan card access
- Process a variety of documents, reports, and tables
- Prioritize issues and take appropriate action
- Track tasks, ensuring deadlines are met
Qualifications:
- Post-secondary diploma in Office Administration or equivalent work experience
- 1-2 years office administration experience
- Independent problem-solving experience related to office administration is required
- Proficiency in the Microsoft Office suite of programs and skills with general computer applications
- Ability to represent the company in a mature, professional manner
- Excellent interpersonal communication skills and strong customer service acumen
- Strong organizational skills
- Experience in PDF software such as Adobe Pro or Bluebeam is an asset
As a condition of employment, employees are required upon hire to sign a Drug-Free Workplace Agreement, a Conflict-of-Interest Agreement, and Confidentiality and Invention Agreement.
Propak Systems Ltd. thanks all applicants for their interest however only those selected for an interview will be contacted.
