Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 11 mins ago
IO
Procurement Specialist
Irving Oil
Saint John, NB
- Full-time
Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
Added 11 mins ago
Executive Assistant to Health
Musqueam Indian Band
Vancouver, BC
Provides administrative services for the Health Department, covering all aspects of office and operational administration; ensure administrative activities comply with administrative…
Added 11 mins ago
G
Administrative Assistant, Recruitment (Temporary)
Glencore
Sparwood, BC
- $55,800 CAD / year
- Temporary
…assisting in the daily operations of the Central Recruiting…
Added 12 mins ago
WB
Purchaser
Waterloo Biofilter Systems Inc.
Guelph, ON
- Full-time
floor, in the office, or out in the field, utilizes collaboration and teamwork alongside
Added 12 mins ago
UR
Receptionist
United Roofing Inc.
Calgary, AB
- $50,000 to $55,000 CAD / year
- Full-time
United Roofing Inc is looking to hire a full-time receptionist for our office in Calgary. The overall task is to perform secretary tasks to ensure the efficiency of the office. The schedule…
Added 27 mins ago
EV
Administrative Assistant, Recruitment (Temporary)
Elk Valley Resources
Sparwood, BC
- $55,800 CAD / year
…assisting in the daily operations of the Central Recruiting…
Added 27 mins ago
O
Strategic Sourcing Specialist
ORBCOMM
Ottawa, ON
- $80,000 to $100,000 CAD / year
- Full-time
Added 42 mins ago
Unit Clerk
HealthCareersInSask.ca
Yorkton, SK
Department: Nursing Inpatient Administration - Unit Clerk Float Pool
Added 42 mins ago
Preconstruction Administrative Assistant (Building)
Pomerleau
Ottawa, ON
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Added 42 mins ago
E
Senior Executive Assistant
Enbridge
Calgary, AB
- Full-time
Coordinate new hire, vendor and contractor onboarding and off-boarding, access requirements, facilities requests, and office moves.
Added 42 mins ago
ML
Operations Supervisor - Distribution
Matrix Logistics (Supply Chain)
Cornwall, ON
- Full-time
Added 42 mins ago
Administrative Assistant - Ontario North District, ON
Scotiabank
Sudbury, ON
The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support…
Added 42 mins ago
Post Office Assistant
Canada Post - Postes Canada
Minitonas, MB
…with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 42 mins ago
LM
Réceptionniste
LASIK MD
Laval, QC
- Full-time
You have experience as a receptionist, medical secretary, or administrative assistant in a doctor's office or have strong customer service/patient care skills.
Added 42 mins ago
Managing Director - Employer Health and Insurance
Bayshore
Mississauga, ON
Added 57 mins ago
MU
Administrative Coordinator
McGill University
Sherbrooke, QC
- Full-time
In conjunction with supervisor, reviews documentation to ensure that it is sufficient for office records. Follows up with students regarding discrepancies and/or developments in their files.
Added 1 hour ago
Administrative Assistant
Talent Acquisition Team at Westland Insurance. Text reply only.
Lethbridge, AB
Westland Insurance Group Ltd has an exciting opportunity for an Administrative Assistant at our Lethbridge, AB office.
Added 1 hour ago
Purchaser
The Talent Team at Perimeter Aviation
Winnipeg, MB
Experience using Microsoft Office Suite (Outlook, Excel, Word)
Added 1 hour ago
EV
Administrative Assistant, Recruitment (Temporary)
Elk Valley Resources
Sparwood, BC
- $55,800 CAD / year
- Full-time
…assisting in the daily operations of the Central Recruiting…
Added 1 hour ago
C
Executive Assistant
CanadaVisa
Toronto, ON
- Full-time
Location: Toronto (hybrid, at least 2 days a week in office; in-office days flex with team schedules, events and executive needs)
Added 1 hour ago
4
Jr Administrative Assistant
49North
Ottawa, ON · Kanata, ON
- Full-time
Take the lead on new employee on-boarding (equipment/ access requests and office allocation)
Added 1 hour ago
4
Administrative Assistant
49North
Richmond, BC
- Full-time
We’re on the hunt for an Administrative Assistant in our 49North Richmond, BC office.
Added 1 hour ago
C
Administrative Assistant
CMHA
ON
- Part-time
Location: The successful candidate will work primarily from our Vaughan Office located at 8271 KEELE STREET UNIT 2 Vaughan, Ontario, and may be required to occasionally travel within York…
Added 1 hour ago
MF
Receptionist
Meadowvale Ford Sales & Service Ltd
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 1 hour ago
GM
Medical Office Assistant (MOA) or Licensed Practical Nurse (LPN)
Grace Medical Clinics
Calgary, AB
- Full-time
Grace Medical Clinic is a busy family practice in Sage Hill, northwest Calgary. We are hiring a full-time Medical Office Assistant or Licensed Practical Nurse to join our team. The position…

Closed listing

Providence Healthcare

Administrative Assistant

1081 Burrard St., Vancouver, BC, V6Z 1Y6, Canada

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Closing date: Sep 25, 2027
Posting language: English
Posted: Sep 25, 2026

Similar jobs hiring now

Added 1 hour ago
Administrative Assistant
49North · Richmond, BC, Canada
Added 2 hours ago
Temporary Facilities & Planning Administrative Assistant
North Vancouver School District #44 · North Vancouver, BC, Canada
Added 4 hours ago
Temporary Administrative Assistant
BC General Employees' Union (BCGEU) · Burnaby, BC, Canada
Added 9 hours ago
Administrative Secretary
Provincial Health Services Authority · Vancouver, BC, Canada

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Salary

The salary range for this position is CAD $25.26/Hr. - CAD $33.15/Hr.

Job Accuracy Posting Flag

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be required

Summary

Reporting to the Executive Director/Director/Operations Leader/Manager/Leader or designate, the Administrative Assistant performs a variety of confidential administrative and secretarial support functions and coordinates daily office activities for operational or corporate area(s).

Uses a variety of software applications to produce reports, maintain databases and develop presentation materials.
Schedules and coordinates meetings, distributes agendas, takes minutes and follows up as necessary.
Processes and disseminates information including confidential medical-legal, labor relations, and disciplinary correspondence. Responds to inquiries from internal and external sources as appropriate.
Supports the preparation of financial and statistical documentation.
Performs clerical duties such as processing mail, filing, faxing and answering inquiries by phone or email.
Works with other administrative and clerical staff to ensure coverage in designated areas and/or to assist with priority projects.

What You Bring

Education:

Education requirements are not specified in the provided job description.

Skills and Abilities:

Ability to perform confidential administrative and secretarial support functions.
Ability to coordinate daily office activities for operational or corporate area(s).
Proficiency in using a variety of software applications to produce reports, maintain databases and develop presentation materials.
Ability to schedule and coordinate meetings, distribute agendas, take minutes and follow up as necessary.
Ability to process and disseminate confidential medical-legal, labor relations, and disciplinary correspondence.
Ability to respond to inquiries from internal and external sources as appropriate.
Ability to support the preparation of financial and statistical documentation.
Ability to perform clerical duties such as processing mail, filing, faxing and answering inquiries by phone or email.

What We Offer

Competitive Salary: We offer a competitive hourly wage ranging from $25.26 to $33.15, based on qualifications and experience.

Career Growth Opportunities: We welcome candidates at every stage of their career and are committed to supporting professional development, ongoing learning, and advancement opportunities.

State-of-the-Art Facilities: The new St. Paul’s Hospital and Health Campus represents one of the most innovative integrated care projects in British Columbia and Canada. Designed to meet the evolving healthcare needs of patients, families, and communities, the campus will bring together hospital services, primary care, community health programs, research, and education. The new St. Paul’s Hospital is expected to open in 2027.

Inclusive and Diverse Culture: We are committed to fostering a respectful and inclusive workplace that values the diversity, dignity, and interdependence of all people. We recognize and celebrate the cultural richness our employees bring to the care of our diverse patient and resident populations.

Your Day to Day:

Utilizes word processing, spreadsheet and graphic software to produce a variety of reports, correspondence, brochures/pamphlets/notices, rosters/schedules and presentation materials for meetings and seminars. Develops and maintains spreadsheet and database software to record, retrieve, analyze and display data. Utilizes business diagram software to prepare flow charts, project plans, organizational charts and other material.
Schedules, prioritizes and organizes meetings and seminars in collaboration with Executive Director/Director/Operation Leader/Manager/Leader or designate. Considers nature of request and resolves time conflicts. Invites and confirms attendance of guests, assists with room bookings and set up, arranges for necessary equipment, supplies and catering; prepares and distributes agendas, attends and records proceedings which may include topics of a confidential or sensitive nature and takes follow up action as required.
Makes travel arrangements and reservations including confirming dates, contacting travel agents and obtaining cost and billing information, verifying and forwarding itineraries.
Handles day-to-day correspondence including processing confidential mail and email, files, photocopies and faxes. Identifies, prioritizes and takes follow up action on items by responding to verbal and written communication and liaising internally and externally to respond to, share information, clarify details, and ensure follow up by personnel on emergent issues in accordance with established practice/procedures or forwards to appropriate leader.
Supports Executive Director/Director/Operations Leader/Manager/Leader or designate by maintaining and tracking various personnel transactions and records and completed documentation related to recruitment, selection, and performance management, confidentiality issues and/or workplace health and safety activities. Follows up with departments such as Human Resources, Finance, Patient Relations and Risk Management as required. Assists with setting up and coordinating of interviews of candidates for position vacancies. Assists with items such as new hire/staff/student orientation, identification documents and computer set up requirements as needed.
Attends a variety of committee and departmental meetings to provide secretarial support and/or provide information including typing and circulating agendas, recording proceedings, transcribing minutes and reports and taking follow up action as required.
Performs a variety of receptionist/clerical duties such as greeting and directing visitors, answering general inquiries, answering the telephone, receiving and relaying messages, and forwarding public inquiries/concerns appropriately.
Updates and maintains filing systems, both electronic and hard copy to ensure access and timely retrieval of information.
Supports project teams, and if required, prepares financial and statistical reports and/or supporting documents/research materials. Assists Executive Director/Director/Operations Leader/Manager/Leader or designate with compilation and preparing of budget related documentation.
Maintains equipment and office supplies according to department needs and budget, by identifying depleting items, completing internal or external requisitions, checking and verifying receipt of items as ordered. Contacts maintenance and building management in response to issues (e.g, repairs, security access) as required.
Assists the minor capital renovation process by liaising with planning and redevelopment leaders and preparing specific documentation.
May be required to maintain and update various Internet/Intranet pages or assist with graphic/audio presentations by methods such as coordinating contributions to the site, using designated software and/or existing packaged website software, inputting data, editing text, maintaining and adding/changing links and uploading documents.
May be required to assist with the scheduling/placement of students by performing duties such as liaising with academic institutions, students and program areas to coordinate placement, answer inquiries and process documentation.
Processes cheque requests and invoices for expenditures, collects and deposits funds and maintains banking records and reports as needed.
Produces and edits timekeeping records and submits to payroll if required; liaises with payroll re employee inquiries and makes adjustments as required.
Works collaboratively with other support staff and provides coverage as needed.Performs other related duties as assigned.

Who We Are:

Providence Health Care is one of the largest faith-based health care organizations in Canada. For the people at Providence, living our Mission, Vision and Values means providing British Columbians with compassionate, socially just, exceptional and innovative care every day.

From our humble roots 129 years ago, Providence has grown into globally renowned research, teaching, and care organization. As individuals within a mission-driven organization, we choose to be part of Providence Health Care because we value the organization’s long commitment to social justice and compassionate care, and its commitment to the process of Truth and Reconciliation with Indigenous Peoples.

We acknowledge that Providence Health Care and the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.

About employer

More about this job

Responsibilities

The Administrative Assistant performs confidential administrative and secretarial support functions while coordinating daily office activities for operational areas. They manage documentation, schedule meetings, maintain databases, and provide clerical support to leadership and project teams.

Requirements

The position requires proficiency in office software applications to produce reports, maintain databases, and develop presentation materials. Candidates must be able to handle confidential correspondence and perform various clerical tasks such as filing, answering inquiries, and supporting financial documentation.

Skills

Administrative support
Secretarial support
Database management
Meeting coordination
Minute taking
Financial documentation
Statistical documentation
Clerical duties
Data entry
Correspondence management
Scheduling
Travel arrangements
Receptionist duties
Timekeeping
Payroll support

Benefits

Professional development
Ongoing learning
Advancement opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Secretarial
Office Administration
Database Management
Meeting Coordination
Minute Taking
Financial Documentation
Statistical Reporting
Clerical
Correspondence
Scheduling
Travel Arrangements
Receptionist
Timekeeping
Payroll
St. Paul's Hospital
Healthcare
Confidentiality
Data Entry
Word Processing
Spreadsheets
Graphic Software
Business Diagram Software
Human Resources Support
Project Support

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Procurement Specialist

Executive Assistant to Health