About ProxyLink
At ProxyLink, we specialize in building meaningful connections between exceptional talent and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized, people-first approach. We’re driven by the belief that investing in people today builds a stronger workforce for tomorrow.
ProxyLinks Client is seeking a highly organized, detail-oriented, and motivated Law Clerk to join its team. This is an excellent opportunity for a legal professional who enjoys working in a fast-paced environment and supporting a broad range of legal, corporate, and business functions.
The successful candidate will provide legal and administrative support across multiple areas, including corporate governance, intellectual property, contracts, litigation, compliance, legal research, and document management. The ideal candidate is a proactive self-starter who can manage competing priorities, maintain confidentiality, and work effectively with internal and external stakeholders.
Key Responsibilities
- Provide day-to-day administrative and legal support to the Legal Affairs team.
- Manage, maintain, organize, and coordinate the Legal Affairs filing room and electronic filing/database systems.
- Maintain accurate and up-to-date legal records, agreements, correspondence, corporate documents, and other confidential materials.
- Assist with the review, organization, and tracking of information relating to counterfeit products and intellectual property matters.
- Assist with legal filings across multiple jurisdictions, primarily relating to corporate governance and intellectual property.
- Conduct and assist with freedom-to-operate (FTO) searches, including preliminary patent and trademark research.
- Assist with the administration and maintenance of intellectual property records, including patents, trademarks, and related documentation.
- Assist with the administration, review, tracking, and routing of contracts and agreements.
- Coordinate contract review workflows and follow up with internal stakeholders to ensure timely completion of reviews and approvals.
- Assist with the organization and administration of litigation matters, including document collection, file management, legal correspondence, and e-discovery activities.
- Assist with the review of marketing and promotional materials to support legal, regulatory, and compliance requirements.
- Prepare expense reports, invoices, and other Legal Affairs-related documentation.
- Assist with legal research and prepare summaries, reports, correspondence, and other materials as required.
- Track legal deadlines, filings, renewals, contracts, and other departmental deliverables.
- Assist with maintaining legal calendars and monitoring upcoming deadlines and obligations.
- Communicate with internal departments, external counsel, vendors, and other stakeholders as required.
- Maintain strict confidentiality and exercise sound judgment when handling sensitive legal and business information.
- Identify opportunities to improve legal administration processes, document management, and workflow efficiency.
- Support special projects and initiatives undertaken by the Legal Affairs team.
- Perform other duties and responsibilities as assigned.
Required Skills and Competencies
- Strong ability to prioritize competing demands, manage multiple projects, and meet deadlines in a fast-paced environment.
- Excellent organizational and time-management skills.
- Exceptional attention to detail and a high level of accuracy.
- Ability to work independently with minimal supervision while contributing effectively as part of a team.
- Strong understanding of confidentiality and discretion when handling sensitive legal and business information.
- Excellent written and verbal communication skills.
- Strong analytical, research, and problem-solving skills.
- Ability to proactively identify outstanding items and follow through to completion.
- Strong interpersonal skills and the ability to maintain professionalism when interacting with internal and external stakeholders.
- Ability to coordinate with key stakeholders and maintain accountability throughout contract review and approval processes.
- Ability to adapt quickly to changing priorities and manage multiple deadlines simultaneously.
- Strong desire and aptitude to learn new skills, systems, and processes.
- Demonstrated ability to exercise sound judgment and maintain a high level of professionalism.
Qualifications
- Post-secondary education in Law, Legal Administration, Business, Marketing, Project Management, or a related discipline.
- 3–5 years of related experience, preferably within a corporate legal department, law firm, or consumer-packaged goods environment.
- Previous experience in one or more of the following areas is considered an asset:
- Corporate governance
- Intellectual property
- Contracts and contract administration
- Litigation support
- Legal compliance
- Legal research
- E-discovery
- Legal operations
- Experience conducting or assisting with patent freedom-to-operate searches is an asset.
- Experience supporting patent and trademark portfolios is an asset.
- Experience with legal filing and document management systems.
- Experience with IP management software such as ProLaw is an asset.
- Experience with contract management software is preferred.
- Strong knowledge and proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Demonstrated ability to manage confidential information with discretion and professionalism.
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to manage multiple priorities and meet established deadlines.
- Demonstrated willingness to learn and take on progressively increasing responsibilities.
