Administrative assistant jobs in Canada (2,313 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,313
Employers: 1,163

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%297 listings
On-site: 87%2,001 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (57), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Email me new jobs Save this search

Added 11 days ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 11 days ago
RB
Administrative Assistant
Royal Bank of Canada
Timmins, ON
- Full-time
Added 11 days ago
R
Administrative Assistant
RBC
Timmins, ON
- Full-time
Added 11 days ago
R
Administrative Assistant
RBC
Sudbury, ON
- Full-time
Added 11 days ago
P
Administrative Assistant
PwC
Calgary, AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 11 days ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON · Scarborough, ON
- Full-time
Added 11 days ago
YH
Administrative Assistant - Ambulatory Care Program - Regular Part Time
Yukon Hospital
Whitehorse, YT
- Part-time
Added 11 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Assiniboia, SK
- Full-time
Added 11 days ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON
- Full-time
Added 11 days ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
K2 Capital is seeking a proactive, highly organized Executive Assistant & Office Administrator to work directly with our Managing Director and keep day-to-day operations running smoothly.
Added 11 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 11 days ago
SI
Administrative Assistant
Stalwart Insurance Group
Vancouver, BC
- Full-time
Added 11 days ago
NC
Administrative Assistant
Native Counselling Services of Alberta
AB · Edmonton, AB
- $48,000 to $50,000 CAD / year
- Full-time
Added 11 days ago
QM
Adjoint(e) administratif(ive) / Administrative Assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
Added 11 days ago
ADMINISTRATIVE SECRETARY - 38 WEEKS
LCI Education
Montreal, QC
As an administrative secretary in the Student Pathways and Institutional Support department, you welcome, inform and direct clients, draft documents and routine correspondence, follow up on…
Added 11 days ago
Administrative Assistant
Manitoba Blue Cross
Winnipeg, MB
Added 11 days ago
EV
Administrative Assistant, Maintenance (Temporary)
Elk Valley Resources
Elkford, BC
- $56,000 CAD / year
Added 11 days ago
EV
Administrative Assistant, Maintenance (Temporary)
Elk Valley Resources
Elkford, BC
- $56,000 CAD / year
- Full-time
Added 11 days ago
G
Administrative Assistant
Gotcare
Toronto, ON
- Full-time
Gotcare is seeking a highly organized and detail-oriented Administrative Support professional to join our growing team. This role is essential to ensuring smooth and efficient company…
Added 11 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Theodore, SK
- Part-time
Added 12 days ago
R
Administrative Assistant
RBC
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 12 days ago
AB
Administrative Assistant
Arsenault Bros.
Cornwall, PE
- Full-time
Arsenault Bros. Construction is seeking an organized and dependable Administrative Assistant to join our team. This position plays an important role in supporting daily office operations,…
Added 12 days ago
T&
Administrative Assistant - Bookkeeping Support
Talbot & Associates CPA
Thornhill, ON
- Full-time
Added 12 days ago
AC
Administrative Assistant to the Chair, Community Studies
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
Added 12 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Grenfell, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or progr

Quantum Management Services Ltd.

Adjoint(e) administratif(ive) / Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English · French
Posted: Oct 26, 2026

Original job description

English section of this bilingual listing.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Read the full bilingual original

Poste : adjoint(e) administratif(ive)
Lieu de travail : Montréal

L'adjoint(e) administratif(ive) assure la réalisation des activités de soutien en travaillant avec les associés, gestionnaires et professionnels.

Principales responsabilités :

- Préparer les dossiers des clients: assembler/relier des documents les expédier, archiver et classer les documents (incluant le efiling) en format PDF et papier, livrer aux clients à des fins de signatures.
- Mise en page, réviser, finaliser et produire de la correspondance, rapports, relevés, factures, formulaires, présentations, organigrammes, tableaux, etc., en format papier et électronique.
- Faire la coordination des T1, de la préparation à la livraison.
- Gérer les agendas, fixer et confirmer les réunions des gestionnaires assignés.
- Faire le suivi auprès des clients, des fournisseurs et du gouvernement.
- Remplacer la réceptionniste au besoin et s'acquitter de ses tâches pendant les remplacements.
- Former d'autres employés en ce qui a trait aux méthodes de travail et à l'utilisation de logiciels courants, notamment la mise en page dans CaseView.
- Réviser au besoin le travail de l'adjointe débutante.
- Agir à titre de secouriste/premier répondant en cas d'urgence.

Qualifications :

Formation et expérience
- DEC/AEC en bureautique, secrétariat ou techniques administratives
- 5 à 7 ans d'expérience dans un rôle similaire en firme comptable
- Connaissances intermédiaires de MS Office (Outlook, Word, Excel)
- Connaissances de CaseWare/View, Taxprep et DtMax, un atout
- Certificat de secouriste

Compétences et aptitudes
- Habiletés relationnelles
- Orientation client
- Esprit d'équipe
- Capacité d'adaptation et polyvalence
- Gestion du stress, des priorités et de la confidentialité
- Respect des échéanciers
- Rapidité d'exécution, souci de la qualité
- Initiative et débrouillardise
- Capacité de résoudre et anticiper les problèmes
- Capacité d'organisation et des priorités

Veuillez envoyer votre CV au format Word à Amina Duishogulova à l'adresse amina.duishogulova@quantum.ca.

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

................................................................................

Position: Administrative Assistant
Location: Montreal

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities:

- Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
- Coordinate the delivery of documents to clients for signature purposes.
- Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
- Coordinate the T1 tax return process from preparation through final delivery to clients.
- Manage assigned managers' calendars, schedule and confirm meetings and appointments.
- Follow up with clients, suppliers, and government authorities as required.
- Provide reception coverage as needed and assume all related responsibilities during replacement periods.
- Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
- Review the work of junior administrative assistants when required.
- Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications:

Education and Experience
- Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques
- 5 to 7 years of experience in a similar role, preferably within a public accounting firm
- Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
- Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset
- Valid First Aid certification

Skills and Competencies
- Strong interpersonal and communication skills
- Client-focused approach
- Team-oriented and collaborative mindset
- Ability to adapt and manage multiple priorities simultaneously
- Strong ability to manage stress, priorities, and confidential information
- Commitment to meeting deadlines
- Excellent attention to detail and quality of work
- Initiative and resourcefulness
- Ability to anticipate issues and develop practical solutions
- Strong organizational and time management skills

Please send your resume in Word format to Amina Duishogulova at amina.duishogulova@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Apply About employer

More about this job

Responsibilities

Provide administrative support to partners, managers, and professionals by preparing and managing client files, producing documents, coordinating tax return delivery, and managing calendars and meetings. Follow up with clients, suppliers, and government authorities; provide reception coverage, train and review junior staff, and act as a first aid responder when needed.

Requirements

Requires a DEC/AEC diploma or certificate in office administration, secretarial studies, or administrative techniques, along with 5 to 7 years of similar experience, preferably in a public accounting firm. Candidates should have intermediate Microsoft Office skills; knowledge of CaseWare/CaseView, Taxprep, and DT Max is an asset, and valid first aid certification is required.

Skills

Administrative Support
Client File Management
Document Preparation
Document Formatting
Tax Return Coordination
Calendar Management
Meeting Coordination
Client Follow-Up
Reception Coverage
Employee Training
Work Review
Microsoft Office
CaseView
Confidentiality
Time Management
Problem Solving

Visa sponsorship

Not detected in the job text

Hiring contact

Amina Duishogulova

Hiring contact email

amina.duishogulova@quantum.ca

Keywords

Office Administration
Secretarial Studies
Administrative Techniques
Public Accounting
Microsoft Office
Outlook
Word
Excel
CaseWare
CaseView
Taxprep
DT Max
T1 Tax Returns
E-Filing
PDF
Document Formatting
Client File Management
Calendar Management
First Aid Certification
Confidentiality
Deadline Management
Reception Coverage

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