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Added 5 mins ago
QM
Comptable / Accountant
Quantum Management Services Ltd.
Montreal, QC
- $80,000 to $90,000 CAD / year
- Full-time
Added 5 mins ago
QM
Contrôleur - Ville Saint-Laurent - 120 k$-150 k$ / Controller - Ville Saint-Laurent - $120K-$150K
Quantum Management Services Ltd.
Montreal, QC
- $120,000 to $150,000 CAD / year
- Full-time
Added 5 mins ago
QM
Order Desk Coordinator
Quantum Management Services Ltd.
Bolton, ON
- $65,000 to $75,000 CAD / year
- Full-time
Added 1 hour ago
QM
Order Desk Coordinator
Quantum Management Services Ltd.
Bolton, ON
- $65,000 to $75,000 CAD / year
- Full-time
Added 1 hour ago
QM
Comptable Senior / Senior Accountant
Quantum Management Services Ltd.
Montreal, QC
- $75,000 to $90,000 CAD / year
- Full-time
Added 2 hours ago
QM
Technicien(ne) comptes recevables - recouvrement / Accounts Receivable Technician - Collections
Quantum Management Services Ltd.
Montreal, QC
- $60,000 to $75,000 CAD / year
- Full-time
Added 3 hours ago
QM
Commis aux commandes clients, 2 postes temporaires urgents à pourvoir à Laval !
Quantum Management Services Ltd.
Laval, QC
- $23 to $29 CAD / hour
- Temporary
Added 3 hours ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
Added 4 hours ago
QM
Coordonnateur(trice) RH/SST - Joliette
Quantum Management Services Ltd.
Joliette, QC
- $65,000 to $75,000 CAD / year
- Full-time
Added 4 hours ago
QM
Spécialiste principal en soumissions - Cabinet d'avocats d'envergure nationale
Quantum Management Services Ltd.
Montreal, QC
- $85,000 to $110,000 CAD / year
- Full-time
Added 4 hours ago
QM
Superviseur entrepôt de jour - contrat 1 an
Quantum Management Services Ltd.
Blainville, QC
- $72,000 to $80,000 CAD / year
- Contract
Added 22 hours ago
QM
Responsable de la planification générale / Master Scheduler
Quantum Management Services Ltd.
Montreal, QC
- $100,000 to $125,000 CAD / year
- Full-time
Added 23 hours ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
Added 23 hours ago
QM
Technicien en ressources humaines / Human Resources Technician
Quantum Management Services Ltd.
Montreal, QC
- $55,000 CAD / year
- Contract
Added 23 hours ago
QM
Administrative Coordinator - Office & Administrative Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Added 1 day ago
QM
Commis à la saisie de données / service à la clientèle (Laval)
Quantum Management Services Ltd.
Laval, QC
- $23 to $26 CAD / hour
- Full-time
Added 1 day ago
QM
Avocat(e) en litige civil et commercial / Civil & Commercial Litigation Lawyer
Quantum Management Services Ltd.
Montreal, QC
- Full-time
Added 1 day ago
QM
Senior Analyst, Technology & Operations (Hybrid)
Quantum Management Services Ltd.
Toronto, ON
- $35 to $38 CAD / hour
- Contract
Added 1 day ago
QM
Administrative Coordinator - Regulatory Services
Quantum Management Services Ltd.
Toronto, ON
- $25 CAD / hour
- Contract
Added 1 day ago
QM
Conseiller(ère) sénior(e) - santé, sécurité et conformité
Quantum Management Services Ltd.
Brossard, QC
- Full-time
Added 1 day ago
QM
gestionnaire de comptes en commerce électronique / E-Commerce Account Manager
Quantum Management Services Ltd.
Montreal, QC
- $78,000 CAD / year
- Full-time
Added 1 day ago
QM
Spécialiste en protection automobile / Vehicle Protection Specialist
Quantum Management Services Ltd.
Laval, QC
- Full-time
Added 1 day ago
QM
Technicien en comptabilité / Accounting Technician
Quantum Management Services Ltd.
Montreal, QC
- Full-time
Added 2 days ago
QM
Contrôleur adjoint / Assistant Controller
Quantum Management Services Ltd.
Montreal, QC
- $80,000 to $90,000 CAD / year
- Full-time
Added 2 days ago
QM
Coordonnateur de la logistique - matières premières / Logistics Coordinator - Commodities
Quantum Management Services Ltd.
Montreal, QC
- $75,000 to $85,000 CAD / year
- Full-time

Quantum Management Services Ltd.

Administrative Assistant

Mississauga, ON, Canada

$55,000 to $58,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $58,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Administrative Assistant

Location: Mississauga, ON (On-Site)

Salary: $55,000-$58,000

Job Type: Permanent

Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

Coordinate and prepare weekly, monthly, and quarterly reports for senior management.

Monitor businessperformance,tracksalesvolumes,andidentifytrends.

Provide administrativesupport,includingschedulingmeetings,managingappointments,andcoordinatingtravelarrangements.
Prepare presentations,reports,corporatedocuments,meetingminutes,andcorrespondence.
Conduct researchtosupportbusinessdevelopment,industryinitiatives,andorganizationalprojects.

Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
Liaise withinternaldepartments,externalserviceproviders,andstakeholderstosupportbusinessoperationsandworkplacesafety.
Assist withimprovingofficeprocedures,maintainingrecords,andhandlingconfidentialinformationprofessionally.

Qualifications and Requirements

Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
University orcollegeeducationinBusinessAdministrationorarelatedfieldisconsideredanasset.
Proficiency inMicrosoftOffice;experiencewithHubSpotCRMandSage300isanasset.
Experience workinginaregulatedindustryorcompliance-focusedenvironmentisconsideredanasset.
Strong organizational,communication,analytical,andproblem-solvingskills,withtheabilitytomanagemultiplepriorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing

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More about this job

Responsibilities

Coordinate management reporting, monitor business performance and sales trends, and provide scheduling, travel, document preparation, and research support. Oversee office operations and facilities coordination, liaise with internal and external stakeholders, and help improve procedures while maintaining records and handling confidential information.

Requirements

Requires at least three years of experience in administrative coordination, executive support, office management, or a related role, along with strong organizational, communication, analytical, and problem-solving skills. Business Administration or related postsecondary education is an asset, as are Microsoft Office proficiency, HubSpot CRM or Sage 300 experience, and experience in a regulated or compliance-focused environment.

Skills

Administrative Coordination
Executive Support
Office Management
Reporting
Business Performance Monitoring
Sales Trend Analysis
Scheduling
Travel Coordination
Presentation Preparation
Business Research
Office Operations
Facilities Coordination
Internal Communications
Recordkeeping
Confidential Information Handling
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Executive Support
Office Management
Business Administration
Regulatory Compliance
Management Reporting
Business Performance
Sales Volumes
Trend Analysis
Scheduling
Appointment Management
Travel Arrangements
Presentations
Meeting Minutes
Business Development
Industry Research
Office Operations
Facilities Maintenance
IT Support
Workplace Safety
Records Management
Confidential Information
Microsoft Office
HubSpot CRM
Sage 300

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