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Added 19 mins ago
QM
Administrative Coordinator - Office & Administrative Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Added 20 mins ago
QM
Gestionnaire de comptes - commerce électronique
Quantum Management Services Ltd.
Montreal, QC
- $78,000 CAD / year
- Full-time
Added 20 mins ago
QM
Représentant(e) au service à la clientèle
Quantum Management Services Ltd.
Montreal, QC
- $23.5 CAD / hour
- Full-time
Added 2 hours ago
QM
Accounting Analyst- Montreal East - $80K-$90K + Bonus
Quantum Management Services Ltd.
Montreal, QC
- $80,000 to $90,000 CAD / year
- Full-time
Added 2 hours ago
QM
Coordonnateur(trice) des ventes et du marketing, emploi permanent à Laval
Quantum Management Services Ltd.
Laval, QC
- Full-time
Added 3 hours ago
QM
Coordonnateur(trice) logistique et transport
Quantum Management Services Ltd.
Brossard, QC
- Full-time
Added 3 hours ago
QM
Coordonnateur(trice) logistique principal(e)
Quantum Management Services Ltd.
Levis, QC
- $74,000 to $82,000 CAD / year
- Full-time
Added 3 hours ago
QM
Spécialiste des comptes recevables / Accounts Receivable Specialist
Quantum Management Services Ltd.
Vaudreuil-Dorion, QC
- Full-time
Added 4 hours ago
QM
Superviseur des opérations / centre distribution / Quart de soir
Quantum Management Services Ltd.
Laval, QC
- $72,000 to $75,000 CAD / year
- Full-time
Added 4 hours ago
QM
Dessinateur concepteur électrique / électronique
Quantum Management Services Ltd.
Montreal, QC
- $65,000 to $75,000 CAD / year
- Full-time
Added 4 hours ago
QM
Contrôleur financier - Brossard - hybride / Controller Finance - Brossard - Hybrid
Quantum Management Services Ltd.
Brossard, QC
- $130,000 to $145,000 CAD / year
- Full-time
Added 4 hours ago
QM
Manager, Compensation & Benefits
Quantum Management Services Ltd.
Toronto, ON
- $125,000 to $135,000 CAD / year
- Full-time
Added 5 hours ago
QM
Technicien(ne) administrative - logistique et opérations
Quantum Management Services Ltd.
Quebec, QC
- $55,000 to $65,000 CAD / year
- Full-time
Added 5 hours ago
QM
Réceptionniste - embauche rapide - disponible immédiatement / Receptionist - Quick Hire - Available
Quantum Management Services Ltd.
Montreal, QC
- $20 to $25 CAD / hour
- Contract
Added 5 hours ago
QM
Civil CAD Technologist - Land Development & Infrastructure
Quantum Management Services Ltd.
Ottawa, ON
- $80,000 CAD / year
- Full-time
Added 6 hours ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $30 to $35 CAD / hour
- Contract
Added 6 hours ago
QM
Contrôleur adjoint - Mirabel - 80 k$ à 90 k$ / Assistant Controller - Mirabel - $80K-$90K
Quantum Management Services Ltd.
Mirabel, QC
- $80,000 to $90,000 CAD / year
- Full-time
Added 6 hours ago
QM
Technicien en ressources humaines - généraliste / Human Resources Technician - Generalist
Quantum Management Services Ltd.
Montreal, QC
- $55,000 CAD / year
- Full-time
Added 6 hours ago
QM
Secrétaire notariale / Notarial Secretary
Quantum Management Services Ltd.
Montreal, QC
- $80,000 CAD / year
- Full-time
Added 6 hours ago
QM
Spécialiste des stocks et des achats / Inventory & Purchasing Specialist
Quantum Management Services Ltd.
Montreal, QC
- $65,000 CAD / year
- Full-time
Added 6 hours ago
QM
Adjoint(e) juridique en fiscalité / Tax Legal Assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
Added 23 hours ago
QM
Commis administratif - milieu manufacturier
Quantum Management Services Ltd.
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- $47,500 to $52,000 CAD / year
- Full-time
Added 23 hours ago
QM
Conseiller(ère) RH sénior - contrat de 6 mois avec possibilité de prolongation
Quantum Management Services Ltd.
Brossard, QC
- $85,000 CAD / year
- Contract
Added 23 hours ago
QM
Coordonnateur(trice) debutant(e) des déductions et des reclamations / Junior Deductions & Claims
Quantum Management Services Ltd.
Montreal, QC
- $55,000 CAD / year
- Contract
Added 1 day ago
QM
Ingénieur(e) sénior en forage et sautage
Quantum Management Services Ltd.
Val-d'Or, QC
- Full-time

Quantum Management Services Ltd.

Administrative Coordinator - Office & Administrative Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Dec 6, 2026
Experience: 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
Posting language: English
Posted: Nov 6, 2026

Original job description

Position: Administrative Coordinator - Office & Administrative Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (3 days a week on-site)

Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract.

This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.

The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities:

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.
- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring:

- 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
- Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
- Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
- Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
- A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed
- Experience supporting senior leadership and coordinating activities across multiple departments
- A professional, collaborative and service-oriented approach

This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate day-to-day office operations and provide administrative support to senior leadership, internal teams, and HR. Maintain spreadsheets, reports, and records; prepare documents and communications; coordinate meetings and events; and support administrative projects as business needs evolve.

Requirements

Requires at least five years of administrative, office coordination, or executive support experience in a professional or corporate environment, along with strong Microsoft Office and Excel proficiency. Candidates should be highly organized, detail-oriented, adaptable, proactive, and effective communicators with experience supporting senior leaders and coordinating across departments.

Skills

Office Coordination
Administrative Support
Executive Support
Microsoft Excel
Microsoft Office
Spreadsheet Management
Data Organization
Report Preparation
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Event Coordination
Data Entry
Recordkeeping
Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Administrative Coordination
Office Coordination
Executive Support
General Administrative Support
Human Resources Administration
Microsoft Office
Microsoft Excel
Spreadsheets
Organizational Charts
Trackers
Internal Reports
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Presentations
Correspondence
Internal Communications
Event Coordination
Data Entry
Information Management
Recordkeeping
Stakeholder Liaison
Employee Documentation
Administrative Projects

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