Leasing Operations Coordinator / Montreal
RentBolt | Montréal
RentBolt makes apartment hunting feel easy & seamless. We're connecting renters with prime properties.
We're hiring a Leasing Operations Coordinator to keep our Montreal leasing team organized and our files moving from application to signature. Our agents rely on you for accurate availability, our landlords rely on you for clear follow-up, and our managers count on you to spot problems and see them through.
What you’ll do- Keep apartment availability, pricing, and leasing instructions up to date so agents know exactly what they can offer.
- Onboard new buildings by gathering unit details, documents, and landlord contacts and setting them up in RentBolt’s systems.
- Prepare leases using landlord-approved templates. Check names, unit numbers, rents, incentives, and dates against the approved terms before sending documents for signature.
- Track outstanding applications and leases. When something stalls, identify what’s missing, call the right person, and follow up until the file is complete.
- Keep records current, flag time-sensitive issues to the leasing manager, and handle applicant and landlord information with discretion.
What you bring- At least 18 months of experience in property management or multi-residential leasing, including hands-on experience preparing or reviewing residential leases.
- Strong administrative skills. You work quickly and accurately, keep track of deadlines across multiple buildings, and catch small discrepancies before they cause delays.
- A high level of comfort with software. You can work confidently across spreadsheets, leasing platforms, and digital signature tools, and learn new systems quickly.
- Sound operational judgment. When information conflicts or instructions are incomplete, you check the facts, decide what you can resolve yourself, and involve the right person when needed.
- Clear, confident communication. You’re comfortable picking up the phone, asking direct questions, and following up with busy agents and landlords.
- Reliability and discretion. People can trust you with confidential information and count on you to follow through.
Base Salary with casual corporate culture & fast growing, dynamic environment. Opportunity for advancements.
Schedule and travel- The regular shift is 10:30 a.m. to 6:30 p.m. each scheduled workday, with flexibility to adjust hours when needed. You must have a car and be willing to travel to properties as required.
