Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 28, 2026

Hiring at a glance

View jobs

Open jobs: 7,946
Employers: 3,618

Advertised starting pay

Average starting payCAD / hour: $31.15Across 973 listings
Average starting payCAD / year: $71,111Across 596 listings
Average starting payUSD / year: $75,105Across 30 listings
Average starting payCAD / month: $4,888Across 21 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%63 listings
Hybrid: 13%1,053 listings
On-site: 85%6,780 listings

Not specified: 1% (50 listings)

Employers hiring include Canada Post - Postes Canada (383), HealthCareersInSask.ca (149), Alberta Health Services (66).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 2 mins ago
Procurement Specialist
Acciona
ON · CAN - Ontario Line North
Added 2 mins ago
M
Administrative Assistant
Maquise
ON · Mississauga, ON
- Full-time
Added 2 mins ago
HP
369-26 Unit Clerk I, Integrated Stroke Unit/Telemetry, Medicine/Complex Continuing Care, Intensive Care Unit, Surgical, Regular Part-Time, Stratford
Huron Perth Healthcare Alliance
Stratford, ON
- Part-time
Added 4 mins ago
C
Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
Added 5 mins ago
LC
Administrative officer
LNI CHILDCARE LEARNING CENTRE
Rosedale, BC
- $37 to $38 CAD / hour
- Full-time
- On-site
Added 17 mins ago
H
Health Information Management Practitioner
HealthCareersInSask.ca
Estevan, SK
- Full-time
Added 17 mins ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Department: Community Health Services Administration -Director Public Health
Added 17 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Baie-Saint-Paul, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a
Added 17 mins ago
PR
Operations & Administrative Coordinator – Assistant to the Director of Operations
PureGard Repellents
Blockhouse, NS
- Full-time
Added 17 mins ago
M|
Host / Barista / Administrative Assistant
mbf | Chartered Professional Accountants
Kentville, NS
- Full-time
We are hiring for our office at 464 Main Street Kentville. Our firm has been in business for nearly 50 years in the Annapolis Valley, focusing on owner-managed businesses. We need you to be…
Added 17 mins ago
B
Receptionist
Brookfield
Toronto, ON
- Full-time
Added 17 mins ago
K
Consultant principal en comptes - Sr. Account Consultant
Kelly
Montreal, QC
- Full-time
Added 17 mins ago
RH
Administrative Assistant
Robert Half
Delta, BC
- $50,000 to $60,000 CAD / year
- Full-time
…organized, managing a variety of responsibilities, and ensuring the office runs…
Added 32 mins ago
UH
Administrative Assistant II, General
University Health Network
Toronto, ON
- Full-time
Added 47 mins ago
P
Municipality of North Grenville - Chief Administrative Officer
Phelps
North Grenville, ON
- Full-time
Added 47 mins ago
C
Administrative Assistant / Office Administrator - Bank/Finance
Collabera
Toronto, ON
- $19 to $20 CAD / hour
- Contract
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Added 47 mins ago
S
Executive Assistant to the CEO (English & Mandarin)
Snaplii
Toronto, ON · Etobicoke, ON
- $40,000 to $50,000 CAD / year
- Full-time
You work directly with our founder and CEO, Spencer Xu, in our Etobicoke office. You keep his week running, sit in on his meetings with investors, partners and founders, turn those…
Added 47 mins ago
RH
Supply Chain Manager
Robert Half
BC · Fraser Valley, BC
- Full-time
Added 51 mins ago
LP
Procurement officer
LoPresti Pharmacy Ltd
Hamilton, ON
- From $36.93 CAD / hour
- Full-time
- On-site
Added 56 mins ago
LC
Senior buyer - purchasing
Lee Chen Asian Bistro
Aurora, ON
- From $41 CAD / hour
- Full-time
- On-site
Added 57 mins ago
H
Administrative assistant
Harvey's
Saint-Georges, QC
- From $17.5 CAD / hour
- Full-time
- On-site
Added 1 hour ago
SI
Réceptionniste
Saputo Inc.
Montreal, QC · Saint-Leonard
- Full-time
Relevant du chef de l’administration, le titulaire du poste assure l’accueil des visiteurs ainsi que la réception et l’acheminement des appels téléphoniques du complexe de Sa
Added 1 hour ago
GB
Administrative assistant
Groupe Baribeau, Côté, Boisvert, Gestion privée de patrimoine
Montréal, QC
- From $71,000 CAD / year
- Full-time
- On-site
Business administration and management, general
Added 1 hour ago
NR
Receptionist
Norton Rose Fulbright
Montreal, QC
- Full-time
Norton Rose Fulbright Canada LLP is currently seeking a Receptionist for its Montreal office. The successful candidate will report to the Team Lead, Office Services & Facilities.
Added 1 hour ago
SC
Executive Assistant to CPO
Sleep Country
Brampton, ON
- Full-time

Robert Half

Executive Assistant (with Office Operations)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Working hours: 40 hours/week
Posting language: English
Posted: Oct 28, 2026

Original job description

We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive support with select office operations responsibilities. You will manage complex priorities across calendar, travel, meetings, confidential correspondence, and client-facing activities, while ensuring a polished, professional experience for internal stakeholders and visitors. The ideal hire is solutions‑oriented, proactive, calm yet assertive, and able to operate effectively in a fast‑paced, high‑accountability environment.

You’ll be a key member of a lean, collaborative local team, working closely with senior leadership and coordinating frequently with national/global counterparts. This includes preparing materials, optimizing schedules, liaising with clients and vendors, and ensuring the office runs smoothly. Discretion, maturity, judgment, and the ability to anticipate needs are essential.

Key Responsibilities

Executive Support (70-80% of the role)

Manage complex calendars, prioritize competing commitments, and coordinate domestic/international travel and itineraries.
Prepare correspondence, briefing notes, presentations, and meeting materials; triage and organize high‑volume email.
Compile and submit accurate expense reports for senior leadership; track follow‑ups and resolve queries.

Office Operations & Facilities (30% of the role)

Oversee office supplies, printing, and kitchen essentials (ordering, stocking, upkeep); coordinate shipping/receiving.
Serve as primary liaison with building/property management for routine and urgent requests; support safety procedures.
Coordinate seating plan changes; set up/tear down desks for onboarding/offboarding; maintain orderly common areas.

Reception & Meeting Support

Act as first point of contact for visitors; arrange catering/refreshments; reset and ready boardrooms.
Ensure meeting spaces and A/V are set up and functioning; maintain a consistently polished client-facing environment.

Events & Client Hospitality

Plan and execute internal and external events (e.g., team sessions, group meals, holiday gatherings) - typically less than 5 times per year.

Client Relations & Business Development Support

Maintain client/contact data and invite lists in CRM; coordinate seasonal cards/gifts under compliance guidelines.
Track business development activity; coordinate commemorative deal items with internal teams and compliance.
Support light research and follow-ups as directed by senior bankers/executives.

Confidentiality & Professionalism

Handle sensitive information with strict confidentiality and sound judgment; ensure adherence to internal policies.

Qualifications

5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Background in professional services, financial services, or corporate environments strongly preferred.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with CRM platforms (e.g., Salesforce) is an asset; exposure to Workday is beneficial.

Personality

Exceptional organization, time management, and multitasking abilities; high attention to detail and follow‑through.
Excellent written and verbal communication; polished interpersonal skills with client‑facing confidence.
Demonstrated discretion and ability to manage confidential information.
Proven, solutions‑oriented approach - anticipates needs, proposes options, and executes with minimal direction.
Comfortable supporting an executive who self‑books frequently while optimizing priorities and cadence.

Work Environment

100% on-site at a professional downtown Calgary office.
Full‑time, approximately 40 hours/week; core hours ~7:30 a.m.–4:30 p.m. with some flexibility as needed.
Occasional availability required during urgent or time‑sensitive situations (evenings/weekends).
Small local team with strong collaboration and high standards; “wear many hats” culture in a polished, corporate setting.

Compensation & Benefits

Base salary: commensurate with experience and scope.
Occasional extra hours with compensation per company policy.
Competitive total rewards package including health and other employee benefits; details will be shared with the candidates during the interview process.

Apply About employer

More about this job

Responsibilities

Provide senior executive support by managing complex calendars, travel, correspondence, meeting materials, email, expenses, and follow-ups. Coordinate office operations, facilities, reception, meeting spaces, occasional events, client hospitality, CRM records, and business development support.

Requirements

Requires 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role; professional, financial, or corporate services experience is strongly preferred. Candidates should have advanced Microsoft Office proficiency, strong organization and communication skills, sound judgment and discretion, and a proactive, solutions-oriented approach; CRM experience is an asset and Workday exposure is beneficial.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Confidential Correspondence
Expense Reporting
Office Operations
Facilities Coordination
Reception
Event Planning
Client Relations
CRM Data Management
Microsoft Office
Salesforce
Workday
Confidentiality

Benefits

Health Benefits
Employee Benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Operations
Professional Services
Financial Services
Calendar Management
Domestic Travel
International Travel
Itinerary Planning
Confidential Correspondence
Briefing Notes
Presentation Materials
Email Triage
Expense Reports
Facilities Coordination
Building Management
Safety Procedures
Reception
Audio-Visual Setup
Event Planning
Client Hospitality
Salesforce
Workday
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Development
Confidentiality
Client-Facing Environment

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