Robert Half is partnering with a well respected organization that's looking to add an experienced Payroll Analyst to their team. This is a full-time/permanent role on site.
Advantages:
-Competitive salary (70-88K)
-Full benefits + defined pension
-3 weeks vacation + 20 sick days
-Free parking
-Great team & team culture
Responsibilities:
- Process all bi-weekly payrolls for the organization, including separate payroll cycles for full-time and part-time employees.
- Calculate regular pay, benefit entitlements, overtime, salary overrides, and other applicable earnings.
- Oversee and monitor on-call payments and maintain on-call logs.
- Review payroll for accuracy and ensure compliance with organizational policies, procedures, legislation, and collective agreements.
- Verify coding, calculations, and supporting People and Culture documentation prior to payroll transmission.
- Ensure payroll changes align with approved program budget requirements.
- Balance payroll and submit finalized payroll data to the third-party provider for processing.
- Prepare, administer, and monitor documentation and correspondence related to garnishments.
- Maintain payroll and pension procedures documentation in coordination with People and Culture.
- Provide backup support for payroll administration during leave coverage.
- Maintain accurate and up-to-date employee payroll records.
- Track and process new hires, terminations, and employee changes.
- Prepare Records of Employment (ROEs) and annual T4/T4A slips.
- Verify payroll entries for employees changing status between full-time and part-time.
- Reconcile payroll-related accounts on a monthly basis.
- Prepare and submit monthly reports, remittances, and data transfers accurately and on time, including WSIB, EHT, CPP, EI, pension, union deductions, charitable donations, and tax remittances.
- Ensure payroll journal entries are processed accurately and posted to the accounting system on a timely basis.
- Maintain the payroll database through file imports from the payroll processing system.
- Ensure payroll hours are coded correctly for full-time equivalent (FTE) reporting.
- Complete pension plan reporting as required.
- Prepare annual Pension Adjustment figures for T4 reporting.
- Reconcile payroll data for annual T4 reporting.
- Reconcile WSIB, EHT, and payroll deductions for annual reporting requirements.
- Review and prepare leave balance valuations for the year-end audit.
- Provide payroll analysis and support as required.
Qualifications:
- Must be willing to work fully on site.
- Canadian Payroll Association designation is strongly preferred.
- 5+ years of experience in payroll processing, preferably in a finance environment serving a complex organization.
- Must have experience administration a pension and benefits
- Hands-on experience with payroll platforms such as ADP Workforce Now, or similar accounting and payroll systems.
- Strong understanding of payroll legislation, statutory deductions, government remittances, and year-end reporting requirements, along with eligibility to work.
- Demonstrated ability to reconcile payroll accounts, prepare journal entries, and support payroll-related financial reporting.
- Knowledge of employee benefits administration, pension processes, and defined benefit pension plans.
- High level of accuracy and attention to detail when handling confidential employee and payroll information.
- Ability to interpret organizational policies, collective agreements, and supporting documentation to ensure compliant payroll processing.
- Strong analytical, organizational, and time-management skills with the ability to meet recurring deadlines.
