Executive assistant jobs in Canada (830 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 830
Employers: 560

Advertised starting pay

Average starting payCAD / year: $71,002Across 122 listings
Average starting payCAD / hour: $34.24Across 43 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%241 listings
On-site: 70%577 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (16), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 7 days ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities…
Added 7 days ago
Executive Assistant - Toronto
EY
Toronto, ON
We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business…
Added 7 days ago
D
Executive Administrative Assistant-Office Manager, Capital Markets
Desjardins
Calgary, AB
- Full-time
As an Executive Administrative Assistant-Office Manager, you carry out a wide variety of administrative duties as required by daily operations of the Calgary Capital Markets team. Reporting…
Added 7 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 7 days ago
YH
EXECUTIVE ASSISTANT AND BOARD LIAISON
YWCA Hamilton
Hamilton, ON
- Full-time
Added 7 days ago
H(
Executive Assistant, Chief Technology, Data & AI Officer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $71,000 to $110,000 CAD / year
- Full-time
Added 7 days ago
QM
Adjoint(e) de direction / Executive Assistant
Quantum Management Services Ltd.
Montreal, QC
- $85,000 to $90,000 CAD / year
- Full-time
Added 7 days ago
Executive Assistant
D2L
Winnipeg, MB · Kitchener, ON
Added 8 days ago
D
Executive Assistant
Dayforce
Canada
- Full-time
Added 8 days ago
C
Executive Assistant
CIBC
Toronto, ON
- Full-time
Added 8 days ago
RH
Executive Assistant
RE/MAX Hallmark Realty Group
Ottawa, ON · Nepean, ON
- Full-time
Added 8 days ago
SD
Executive Assistant to the Secretary Treasurer - Communications Specialist
School District 67 (Okanagan Skaha)
Penticton, BC
- $75,858 to $94,822 CAD / year
- Full-time
Executive Assistant to the Secretary-Treasurer/
Added 8 days ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 8 days ago
Executive Assistant to the Chair
University of Toronto
Toronto, ON
Added 8 days ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 8 days ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 8 days ago
TH
Executive Assistant to CEO
Talent Harbour
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
Added 8 days ago
C
Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
Added 8 days ago
S
Executive Assistant to the CEO (English & Mandarin)
Snaplii
Toronto, ON · Etobicoke, ON
- $40,000 to $50,000 CAD / year
- Full-time
Added 8 days ago
SC
Executive Assistant to CPO
Sleep Country
Brampton, ON
- Full-time
We have an exciting opportunity for a highly organized, and proactive Executive Assistant to support our Chief People Officer (CPO). The successful candidate will bring exceptional…
Added 8 days ago
PT
Executive Assistant
Phyton Talent Advisors
Toronto, ON
- Contract
We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and…
Added 8 days ago
RH
Executive Assistant (with Office Operations)
Robert Half
Calgary, AB
- Full-time
We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive…
Added 8 days ago
ON
Constituency Assistant (Internal Applicants Only)
Ontario NDP Caucus
Niagara Falls, ON
- Full-time
Added 8 days ago
TG
Senior Executive Assistant
Trivium Group
Canada
- Full-time
Executive Assistant / Chief of Staff to the CEO
Added 9 days ago
B
Executive Assistant
Bell
Montreal, QC
- Full-time

Rockford Engineering

Executive Assistant

Regina, SK, S4K 0A6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities organized, ensuring information flows effectively, and supporting coordination between leadership, employees, clients, vendors, and other external stakeholders.

Working in a fast-paced manufacturing and engineering environment, the Executive Assistant maintains a variety of responsibilities including scheduling, travel coordination, meetings, document preparation, corporate events, and general organizational support. The successful candidate will be highly organized, adaptable, and comfortable managing competing priorities while exercising professionalism, discretion, and sound judgment.

Key Responsibilities

Handle front desk responsibilities, including greeting and directing visitors, answering incoming calls, and maintaining the visitor log.
Provide day-to-day administrative support, including calendar management, scheduling, correspondence, and coordination of priorities.
Coordinate internal and external meetings, including scheduling, meeting logistics, agendas and materials.
Prepare, format, and distribute correspondence, presentations, reports, meeting materials, and other business documents.
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Coordinate company meetings, employee events, client visits, and other corporate activities.
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Act as a point of coordination between executives, employees, clients, vendors, and other external stakeholders as required.
Maintain organized electronic and physical records and ensure confidential and sensitive information is handled appropriately.
Coordinate office-related services, supplies, vendors, and other administrative requirements as needed.
Track administrative action items and follow up with appropriate individuals to support timely completion.
Assist with onboarding and other employee-related administrative activities as required.
Support internal communications and the distribution of company information and announcements.
Support Rockford’s Corporate Travel portal, including employee access, profile management, and general travel-related assistance.

Qualifications & Experience

Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Experience working in a manufacturing, engineering, industrial, or professional services environment is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and changing demands.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Strong interpersonal skills and the ability to work effectively with executives, employees, clients, vendors, and other stakeholders.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently, exercise sound judgment, and take initiative.
Experience coordinating business travel, meetings, and corporate events is considered an asset.

What We’re Looking For

We are looking for someone who is dependable, resourceful, and highly organized, with a willingness to support wherever needed. You are comfortable balancing the needs of multiple executives while also contributing to the broader administrative needs of the organization. You anticipate what needs to happen next, communicate effectively with people at all levels, and take ownership of ensuring administrative details are handled accurately and efficiently.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support, including calendar management, meeting coordination, and document preparation. They act as a central point of contact for internal and external stakeholders while maintaining organized records and office operations.

Requirements

Candidates should have previous experience in an administrative or executive assistant role, ideally within a manufacturing or engineering environment. Strong proficiency in Microsoft Office and excellent organizational, communication, and time-management skills are required.

Skills

Administrative support
Calendar management
Travel coordination
Meeting logistics
Document preparation
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Communication skills
Time management
Attention to detail
Professionalism
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Assistant
Office Administration
Manufacturing
Engineering
Corporate Services
Calendar Management
Travel Coordination
Meeting Logistics
Expense Reporting
Records Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Stakeholder Management
Onboarding
Internal Communications
Front Desk
Professionalism
Time Management
Organizational Skills
Data Accuracy

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