Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 3, 2026

Hiring at a glance

View jobs

Open jobs: 2,055
Employers: 1,075

Advertised starting pay

Average starting payCAD / hour: $27.37Across 314 listings
Average starting payCAD / year: $53,602Across 90 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%247 listings
On-site: 87%1,793 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (61), City of Saint John (44), KPMG (37).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Email me new jobs Save this search

Added 15 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 15 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 15 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 15 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 15 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 15 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 16 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 16 days ago
BM
Human Resources Administrator - Contract - Full-Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
- Contract
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 16 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 16 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 16 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 16 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 16 days ago
FC
Administrative Assistant
Federated Co-operatives Limited
Melfort, SK
- Full-time
Federated Co-operatives Limited (FCL) is hiring an Administrative Assistant (Propane Clerk) on a permanent basis on our Propane Branch located in Melfort, SK.
Added 17 days ago
Administrative Assistant - Schools
The Muslim Association of Canada
Mont-Royal, QC
Job Description – Administrative Assistant (Schools)
Added 17 days ago
SI
administrative assistant
Sound Insurance
Woodbridge, ON
- Full-time
Added 17 days ago
M
Senior Administrative Assistant
Marsh
Toronto, ON
- Full-time
The Senior Administrative Assistant provides travel and expense support for several colleagues in a fast-paced sales environment, utilizing independent judgment and proactive…

S M Software Solutions Inc

GOAPRDJP000001047 – Administrative Assistant – Intermediate

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 16, 2026
Posting language: English
Posted: Oct 17, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001047

We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative and clerical support, document proofreading and formatting, accurate data entry, records management, client service, and information processing. The successful candidate will respond to inquiries, process educational credential assessments and certification requests, maintain accurate client records, provide administrative support, and collaborate with internal teams and external stakeholders to ensure efficient program delivery.

Role Snapshot

Job Title: GOAPRDJP000001047 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: Sixth Floor, 9920 – 108 Street, Edmonton, Alberta, Canada, T5K 2M4
Work Arrangement: Onsite
Estimated Start Date: September 11, 2026
Estimated End Date: November 30, 2027
Business Days: 267.00
Hours per Day: 7.25
Maximum Extension Term: 12 months

Must Have

3 years of experience proofreading and formatting Word documents in a work setting.
3 years of experience in accurate data processing and/or data entry.
3 years of relevant experience in a role similar to this position, with experience applicable to the role.

Nice to Have

3 years of demonstrated experience collaborating on cross-functional teams to meet critical, time-sensitive deadlines and communicating with diverse audiences.
3 years of experience reviewing and analysing document content.
3 years of experience working in a call centre environment, responding to inquiries over the phone or by email and tracking detailed notes on requests in a call-tracking system.

Description

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting with daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:

Client Service & Communication
Serve as the primary contact for phone and email inquiries from educators, operators, parents, stakeholders, and the public.
Provide accurate, timely, and respectful responses; assess urgency, manage high call volumes, respond to repetitive questions from callers, and de-escalate difficult situations.
Explain certification requirements, policies, procedures, assessment processes, and upgrading options.
Processing Credential Assessment & Certification
Assess Canadian and international educational credentials against Alberta Child Care Staff Certification standards.
Review programs of study and make certification decisions or recommendations in alignment with legislation and policy.
Manage first-level certification appeals; confirm, revise, or escalate decisions as required.
Review and process staff qualification exemptions within assigned authority.
Managing Information Systems & Records
Accurately enter, maintain, and review client data in CCIS and ECDS.
Open, update, and manage client files; verify documents for completeness and accuracy.
Monitor system data quality and identify issues requiring referral or follow-up.
Administrative & Team Support Expectations
Provide administrative support, including file management, scanning, data entry, correspondence, and document processing.
Assist clients and staff with forms, online applications, and document submission.
Support the training and development of new assessors and administrative staff; assist with reassessments.
Stakeholder & Program Support Expectations
Liaise with educational institutions, assessment bodies, and other jurisdictions to verify credentials.
Maintain relationships with organizations delivering the Level 1 Child Care Orientation Course.
Contribute to system testing, process improvements, and the development of guides, forms, certificates, and communication materials.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by October 20, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

APPLY ONLINE

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Additional Information

Work Arrangement: Per the worker model, this is an onsite role.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

Apply About employer

More about this job

Responsibilities

Respond to client inquiries, assess educational credentials, process certification requests and appeals, and maintain accurate client records in CCIS and ECDS. Provide administrative and team support, liaise with educational institutions and other stakeholders, and contribute to training, system testing, and process improvements.

Requirements

Requires at least three years of experience proofreading and formatting Word documents, performing accurate data processing or entry, and working in a relevant administrative role. Preferred experience includes cross-functional collaboration under time-sensitive deadlines, document analysis, and call centre inquiry handling with detailed tracking.

Skills

Document Proofreading And Formatting
Data Entry And Processing
Records Management
Client Service
Credential Assessment
Certification Processing
Document Review And Analysis
Call Centre Support
Written And Verbal Communication
Cross-Functional Collaboration
Information Processing
File Management
Stakeholder Relations
Quality Assurance
Process Improvement
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
CCIS
ECDS
Educational Credential Assessment
Alberta Child Care Staff Certification
Canadian And International Credentials
Certification Appeals
Qualification Exemptions
Client Records
Data Entry
Data Processing
Document Proofreading
Document Formatting
Records Management
Call Tracking System
Client Inquiries
Call Centre
Administrative Support
File Management
Correspondence
Online Applications
Credential Verification
Stakeholder Relations
System Testing
Process Improvement
Child Care Orientation Course

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