Administrative assistant jobs in Canada

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Added 9 days ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 9 days ago
Administrative Assistant (Bilingual)
The Canada Life Assurance Company
Montreal, QC
The Administrative Assistant in our Disability Management Services Office (DMSO) in Montreal will be responsible for supporting the team with the day to day administrative functions for…
Added 9 days ago
MO
Administrative Assistant II
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
The Municipality of Chatham-Kent has an opening for a permanent full-time Administrative Assistant II in the Housing Services division.
Added 9 days ago
GL
Field Administrative Assistant
Go Lime Inc.
Concord, ON
- $21 to $22 CAD / hour
- Full-time
We are currently seeking a reliable and motivated Field Administrative Assistant to join our dynamic team in Concord. In this full-time, entry-level position, you’ll play a key role in…
Added 9 days ago
FH
Administrative Assistant, Clinical Operations - Surrey Memorial Hospital
Fraser Health
Surrey, BC
- Full-time
We are currently hiring for an Administrative Assistant, Clinical Operations to join our team at Surrey Memorial Hospital located in Surrey, B.C.
Added 9 days ago
Administrative Assistant, Engineering
FortisBC
Trail, BC
Provides secretarial, administrative and clerical support to the department and acts as an assistant to the department’s Director and Managers; co-ordinates Director’s daily calendar,…
Added 9 days ago
MA
TECHNICAL ADMINISTRATIVE ASSISTANT
MPE a division of Englobe
AB · Edmonton, AB
- Full-time
We’re looking for a proactive and collaborative individual to join our team as a Technical Administrative Assistant. In this role, you’ll play a key part in supporting our engineering team…
Added 9 days ago
EC
Administrative Assistant
EnGlobe Corp.
Dartmouth, NS
- Full-time
Driver’s license required to do local office errands as required;
Added 9 days ago
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Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 9 days ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
London, ON
The Disability Management Services Office (DMSO) is seeking a highly organised and customer-focused Administrative Assistant. A primary responsibility of this position is managing incoming…
Added 9 days ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
Winnipeg, MB
The Administrative Support Assistant is responsible for administrative duties for the Disability Management Services Office (DMSO).
Added 9 days ago
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Administrative Assistant - Image Smiles Dental
dentalcorp
Vancouver, BC · Image Smiles Dental
- Full-time
Added 9 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 9 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 9 days ago
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Administrative Assistant - Image Smiles Dental
Dentalcorp
Vancouver, BC
- Full-time
Added 9 days ago
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Administrative Assistant (18-month Term)
MNP
Chatham-Kent, ON · Chatham, ON · Tilbury, ON
- Full-time
Perform a variety of administrative and clerical activities
Added 9 days ago
Councillor's Administrative Assistant
City of Mississauga
Mississauga, ON
Under the general direction of the Councillor and functional guidance of the Councillor’s Executive Assistant the Administrative Assistant, Ward 3 will carry out the daily duties of the…
Added 9 days ago
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Administrative Assistant
CIBC
Winnipeg, MB
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 9 days ago
SH
Administrative Assistant - AY2 - Primary Care
Southern Health-Santé Sud
Steinbach, MB
- Full-time
Reporting directly to the Director Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC)…
Added 9 days ago
WM
Administrative Assistant - Kingsway Mall
Westcliff Management Ltd
AB · Edmonton, AB
- Full-time
We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day operations of our property management office. This role provides administrative,…
Added 9 days ago
Administrative Assistant - AY2 - Primary Care
Winnipeg Regional Health Authority
Steinbach, MB
Reporting directly to the Director Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC)…
Added 9 days ago
GC
Administrative Assistant
Groupex Canada
AB · Edmonton, AB
- Full-time
The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks…
Added 9 days ago
LG
Senior Administrative Assistant
LGC Group
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
We are looking for an enthusiastic and self-driven full-time, permanent Senior Administrative Assistant to the EVP to join our LGC Standards team. This position is based out of Vaughan, ON…
Added 9 days ago
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 9 days ago
Administrative Assistant, Liens - DPM
Tridel Group of Companies
Toronto, ON
We are seeking a highly organized and detail-oriented Administrative Assistant, Liens to join our team. Reporting to the appropriate leader, you will play a key role in managing condominium…

Shared Health-Soins Communs

Administrative Assistant

Brandon, MB, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Requisition ID: 413683

Position Number: 2DIadmADMASST-01

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Dinsdale PCH

Department / Unit: Administration

Job Stream: Clinical Support

Union : Non Union

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Position Summary

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Qualfications:

Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

RESPONSIBILITIES:

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately

Supervises/Manages staff

Orientates, trains and coaches staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review

Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides administrative support to management, including schedule and records management, meeting coordination, reception, and employee documentation. Supervises and supports staff, resolves complaints and operational issues, and contributes to budgeting, financial reporting, human resources processes, and program planning.

Requirements

Requires Grade 12 education, graduation or certification from a recognized Business Administration program, and three years of relevant full-time experience within the last five years; equivalent combinations may be considered. Candidates need a Manitoba Class 5 driver's licence and access to a personal vehicle, Microsoft application proficiency, and demonstrated leadership, communication, organizational, interpersonal, and critical-thinking abilities.

Skills

Administrative Support
Staff Supervision
Microsoft Office
Financial Reporting
Budget Management
Human Resources Administration
Schedule Management
Complaint Resolution
Conflict Resolution
Business Case Development
Critical Thinking
Communication
Organization
Confidentiality
Interpersonal Skills
Records Management

Visa sponsorship

Not detected in the job text

Keywords

Prairie Mountain Health
Administrative Support
Business Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Personnel Files
Records Retention
Meeting Minutes
Staff Orientation
Staff Training
Staff Coaching
Complaint Management
Schedule Management
Master Rotations
Business Case
SBAR
Trend Analysis
Budget Documentation
Financial Statements
Variance Analysis
Forecasting
Capital Acquisition
Collective Agreement
Performance Management
Attendance Management

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