Sprung Studios is looking for an Office Manager to join our team in Vancouver.
We specialize in UX/UI for video games and are a globally recognized partner in the games industry. We have worked on some of the world's biggest games for clients such as EA, Microsoft, Bethesda, SEGA, and many more. We are a growing company of 70+ people across Brighton (UK) and Vancouver (Canada).
The ideal Office Manager will oversee day-to-day office operations, including coordination and facilities, while providing administrative and financial support to Senior Management. This includes bookkeeping duties such as accounts payable and receivable support, expense reconciliation, and liaising with the company's accountant/bookkeeper, as well as supporting HR with administrative tasks as needed.
Our Values:
We make Sprung Studios a great home for people who love making games by setting a high bar for diversity and inclusion, and fostering a fair, collaborative, high-performing culture.
To get there, we’re driven by a few simple beliefs.
We believe:
- that the work comes before our egos: we listen, welcome challenges, change our minds when the evidence demands it, and give credit generously.
- in being direct, respectful, and useful - sharing clear, constructive information early enough for colleagues and leaders to make sound decisions.
- in being rigorous and pragmatic: checking the details, challenging assumptions, understanding the wider business context, and balancing accuracy with the realities of time, budget, and delivery.
- that the best work is created together, through effective collaboration with colleagues, studio leadership, project teams, clients, suppliers, and external partners.
- in taking ownership of outcomes, not just tasks - maintaining reliable records, meeting commitments, protecting confidentiality, surfacing risks early, and bringing practical solutions to the table.
- in staying curious and continuing to learn, improve our processes, share knowledge, develop our professional skills, and help others understand the information they need.
- in trusting clear direction and accountability: leadership is responsible for the health and future of the business, while every team member is responsible for carrying out their role with care, sound judgement, and a high standard of professionalism.
that these values help us build trust, make better decisions, support our creative teams, strengthen the studio, and create an environment where great work can thrive.
The Role
Office & Facilities Management
- Serve as the primary point of contact with building management/landlord for office needs, maintenance requests, and facility-related issues
- Deal with internal maintenance issues within the office as they arise
- Purchase office supplies and equipment, and maintain proper stock levels
- Set up desks and equipment for new hires
- Keep an up-to-date inventory list of all equipment
- Manage shipping and receiving of orders
Bookkeeping & Expense Administration
- Provide accounts payable and accounts receivable support, including processing and tracking invoices
- Manage expense administration and receipt collection for all employees, input into Dext
- Perform basic account reconciliations (e.g., expense claims, credit card statements, petty cash)
- Liaise with the company's external accountant/bookkeeper on routine bookkeeping matters, document requests, and month-end items
- Flag discrepancies or outstanding items to the/Senior Management in a timely manner
- Maintain organized, audit-ready financial records and filing for all bookkeeping-related documentation
HR & Culture Support
- Organize team and company social events, including coordination with vendors, activities, and communication
- Assist in creating monthly newsletters to promote a positive and healthy workplace
- Track vacation, time-off requests, and absences
- Assist the HR Manager with PTO, sick, and WFH allowances
- Support HR/Senior Management Team with ad-hoc duties as they arise
- Perform other duties and projects as assigned
Key Competencies
- Strong problem-solving skills, with the ability to anticipate issues and resolve them proactively and independently
- Highly organized, with strong attention to detail and follow-through, particularly for financial/record-keeping tasks
- Discretion and sound judgement when handling confidential financial and employee information
- Comfortable working with bookkeeping/expense tools (e.g., Dext) and basic reconciliation processes
- Clear, professional communication with employees, vendors, and external partners
- Ability to manage competing priorities across facilities, events, and finance-related tasks
Qualifications
What you Bring:
- Minimum of two (2) years of office administration or operations experience; bachelor's degree in Business Administration preferred
- A successful track record in an office management, administrative, or coordinator support function
- Experience with bookkeeping or financial administration, including accounts payable/receivable, expense reconciliation, and tools such as Dext
- Advanced software skills in Google Suite, including Google Sheets for budgets, expenses, or inventory tracking
- Experience coordinating office events or employee engagement initiatives
- Excellent organizational and logistics skills, with the ability to manage facilities and day-to-day office operations
- Comfort supporting HR with administrative tasks (e.g., onboarding logistics, documentation, scheduling)
- Strong understanding of and commitment to confidentiality when handling financial and employee information
- High level of autonomy and self-motivation
- Excellent interpersonal, oral, and written communication skills
- Meticulous eye for detail
Why work at Sprung Studios?
- Competitive salary and benefits
- Diverse work environment
- Studio-wide Christmas shutdown
- A positive working environment with fun and friendly team members
- Regular team outings
- Personal time off benefit
- Work from home days
Salary Range: $60,000-$75,000
Sprung Studios is proud to be an Equal Employment Opportunity employer. We're dedicated to attracting, retaining, and developing our people regardless of gender identity, ethnicity, sexual orientation, disability, and age. We encourage applications from all sectors of the community. We’re committed to replying to each application and look forward to getting in touch with you.
This is not a remote position.
No agencies, please!
Website: http://www.sprungstudios.com
