Executive assistant jobs in Canada (864 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 8, 2026

Hiring at a glance

View jobs

Open jobs: 864
Employers: 581

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.21Across 45 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%256 listings
On-site: 69%596 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (20), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 20 days ago
JC
Executive Assistant
Jeff Cooke Insurance Agency Ltd
Calgary, AB
- Full-time
Added 20 days ago
EE
Executive Assistant
Enerva Energy Solutions
Calgary, AB
- $55,000 to $75,000 CAD / year
- Full-time
Enerva is seeking a highly organized and proactive Executive Assistant to support our Head of Product & Technology. This role focuses on executive-level administrative support, scheduling,…
Added 21 days ago
Assistant Corporate Secretary
Blue Moon Metals
Toronto, ON
The Assistant Corporate Secretary plays a critical role in supporting corporate governance, board administration, and legal operations. This position is responsible for coordinating board…
Added 21 days ago
MD
Executive Assistant-Exec 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 22 days ago
C
Executive Assistant
CURIE
Burlington, ON
- Full-time
Added 22 days ago
Executive Assistant, Technology & Innovation
Edmonton Regional Airport Authority
Nisku, AB
Added 22 days ago
Executive Assistant
Conestoga Meats
Breslau, ON
Added 22 days ago
B
Executive Assistant
BDO
Toronto, ON
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Toronto location. This is a replace
Added 22 days ago
LS
Executive Assistant - Inclusive Education
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
EXECUTIVE ASSISTANT – INCLUSIVE EDUCATION (Ex empt )
Added 22 days ago
B
Executive Assistant, Advisory
BDO
Ottawa, ON · Toronto, ON
- Full-time
BDO Canada LLP is looking for an Executive Assistant in our Toronto or Ottawa offices. This is
Added 22 days ago
M
Executive Assistant to the Chief Strategy, Planning, and Partnerships Officer
Metrolinx
Toronto, ON
- Full-time
Added 22 days ago
LS
Executive Assistant - Inclusive Education
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
EXECUTIVE ASSISTANT –INCLUSIVE EDUCATION (Exempt)
Added 22 days ago
CF
Executive Assistant
Canadian Football League
Toronto, ON
- Full-time
Added 22 days ago
C
Executive Assistant
CURIE
Calgary, AB
- Full-time
Added 22 days ago
PH
Executive Assistant
Prose HR
St. Catharines, ON
- Full-time
Our Prose HR team is currently recruiting an Executive Assistant to the President on behalf of a privately owned group of two established businesses in the Niagara Region, with locations in…
Added 22 days ago
HO
Constituency Assistant - Events and Outreach
House of Commons (Canada) / Chambre des communes (Canada)
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
Added 22 days ago
ME
Executive Assistant
Mark Edwards
Montreal, QC
- Full-time
Executive Assistant to the Executive Leadership Team
Added 22 days ago
WF
Constituency Assistant - Events and Outreach
Working for a Member of Parliament / Travailler pour un(e) député(e)
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
Added 22 days ago
Executive Assistant, President and CEO (Temp)
Alberta University of the Arts
Calgary, AB
Added 22 days ago
EO
Senior Executive Assistant
Envirosearch Operations Inc.
Guelph, ON
- Full-time
Added 22 days ago
A
Executive Assistant
Altis
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Altis Recruitment is partnering with a leading global financial services organization to find a proactive, polished Executive Assistant to support senior finance executives and their…
Added 22 days ago
QM
Adjoint(e) de direction du président - soutien à la haute direction / Executive Assistant
Quantum Management Services Ltd.
Montreal, QC
- $70,000 to $80,000 CAD / year
- Contract
Added 22 days ago
NH
Executive Assistant
North Horizon
Toronto, ON
- $60,000 to $75,000 CAD / year
- Contract
We're looking for an Executive Assistant to be a trusted right hand to our senior leadership team. You'll manage complex calendars, anticipa
Added 22 days ago
Executive Assistant - Global Banking, Markets, and Finance
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative support to the Senior Vice President & Managing Director, GBM CFO, while also supporting the broader leadership team with…
Added 22 days ago
MS
executive assistant
Maple Supply Chain Management Inc.
Markham, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors

Staffmax Staffing & Recruiting

C-Suite Executive Assistant – Mining Sector

Toronto, ON, Canada

Salary: CAD 85-95K · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: CAD 85-95K
Job type: Full-time
Apply by: Apr 13, 2027
Experience: 3+ years of experience as an Executive Assistant, Office Manager, or in a similar role, ideally supporting C-suite executives
Posting language: English
Posted: Oct 15, 2026

Original job description

About the Role

Our client is seeking a highly organized, resourceful, and self-motivated Executive Assistant to support our CEO and Senior Executive team from our Toronto Corporate Office. This is a high-visibility role suited to someone who thrives in a fast-paced environment, takes ownership of projects from start to finish, and enjoys wearing multiple hats - from managing executive expenses to leading office operations and driving a major workplace transformation project.

Location: Toronto, ON

Work Arrangement: Onsite

Job Type: Permanent

Salary: CAD 85-95K

Key Responsibilities

Executive Support & Expense Management

Manage expense reporting, reconciliation, and submission for the CEO and other Senior Executives
Ensure timely and accurate processing of expenses in accordance with corporate policy
Liaise with Finance to resolve discrepancies and streamline expense workflows
Maintain confidentiality and discretion when handling sensitive financial and business information

Office Management

Oversee day-to-day operations of the Toronto Corporate Office, ensuring a professional, efficient, and welcoming environment
Manage vendor relationships, office supplies, facilities requests, and administrative budgets
Act as the primary point of contact for office-related matters, coordinating with building management and external service providers
Support onboarding logistics and general administrative needs across the Toronto team

Office Remodel Leadership

Lead the planning and execution of a full remodel of the Toronto office space
Coordinate with architects, designers, contractors, and vendors to bring the project to life on time and on budget
Manage timelines, budgets, and stakeholder communication throughout the renovation
Balance day-to-day office operations with project milestones to minimize disruption to the team

General Executive Assistance

Provide calendar management, meeting coordination, and travel arrangements for Senior Executives as needed
Prepare correspondence, presentations, and briefing materials
Anticipate the needs of executives and proactively problem-solve to keep things running smoothly

Desired Characteristics

Entrepreneurial spirit - comfortable taking initiative, identifying gaps, and driving projects forward without needing constant direction
Self-motivated - able to manage competing priorities independently and stay accountable to deadlines
Strong organizational skills and meticulous attention to detail
Excellent judgment and discretion when handling confidential information
Strong communication and interpersonal skills, with the ability to work effectively across all levels of the organization
Comfort operating in ambiguity and adapting to shifting priorities
Project management mindset, particularly for the office remodel initiative

Qualifications

3+ years of experience as an Executive Assistant, Office Manager, or in a similar role, ideally supporting C-suite executives
Experience with expense management systems and corporate finance processes
Prior experience coordinating office moves, renovations, or facilities projects considered a strong asset
Proficiency in Microsoft Office and expense management platforms
Post-secondary education in business administration or a related field is an asset, but not required

Apply About employer

More about this job

Responsibilities

Support the CEO and senior executives with expense management, calendar and meeting coordination, travel arrangements, correspondence, and briefing materials. Oversee Toronto office operations and lead the planning and execution of a full office remodel, coordinating vendors, budgets, timelines, and stakeholders.

Requirements

Requires at least three years of experience as an Executive Assistant, Office Manager, or in a similar role, ideally supporting C-suite executives, along with experience in expense management systems and corporate finance processes. Microsoft Office proficiency is required; experience with office moves, renovations, or facilities projects and post-secondary education in business administration or a related field are assets.

Skills

Executive Support
Expense Management
Expense Reconciliation
Office Management
Project Management
Renovation Coordination
Vendor Management
Budget Management
Calendar Management
Meeting Coordination
Travel Arrangements
Microsoft Office
Communication
Organization
Confidentiality
Stakeholder Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite
Mining Sector
Expense Reporting
Expense Reconciliation
Corporate Finance
Expense Management Systems
Office Operations
Office Management
Office Remodel
Renovation
Facilities Management
Vendor Relationships
Administrative Budgets
Project Management
Stakeholder Communication
Calendar Management
Meeting Coordination
Travel Arrangements
Microsoft Office
Confidential Information
Onboarding
Toronto Corporate Office

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