Hiring Senior Administrative Assistant in Ottawa-Public Sector/Onsite
Stafingo is hiring for their client and is seeking an experienced Senior Administrative Assistant to provide high-level administrative and program support for a public-sector modernization initiative in Ottawa, Ontario.
This is an excellent opportunity for a highly organized administrative professional with strong experience supporting senior leaders, coordinating meetings and events, preparing briefing materials, managing correspondence, coordinating travel, and tracking program activities in a government or large enterprise environment.
Position Details
- Job Title: Senior Administrative Assistant – General
- Location: Ottawa, ON – On-Site
- Employment Type: Full-Time Contract
- Contract Duration: 40 weeks
- Estimated Start: October 19th, 2026
- Hours: Approximately 36 hours/week
- Rate: $22–$25/hour (depending on experience and qualifications)
- Language: English
- Number of Positions: 1
- Interview: Required
- Security Clearance: Valid Secret-level clearance issued by PSPC
- References: 3 professional references required
Key Responsibilities
- Provide comprehensive administrative support to program leadership and project teams.
- Coordinate meetings, workshops, stakeholder sessions, and other program events.
- Manage calendars, meeting invitations, room bookings, attendee coordination, and presenter logistics.
- Prepare professional meeting materials, including:
- Agendas
- Briefing decks
- Meeting notes
- Records of Decision
- Presentations and supporting documentation
- Prepare and coordinate professional correspondence, emails, announcements, invitations, and other communications.
- Track program and project activities, actions, deadlines, and follow-ups using tools such as Microsoft Excel, Microsoft Planner, or Miro.
- Coordinate travel arrangements, including flights and accommodations.
- Prepare and submit travel claims and maintain accurate supporting documentation.
- Maintain organized records and documentation using SharePoint Online, OneDrive, and other information-management tools.
- Support senior management with administrative coordination, document preparation, reporting, and follow-up activities.
- Liaise professionally with internal teams, stakeholders, presenters, and other participants.
- Perform additional administrative duties as required to support successful program delivery.
Required Qualifications & Experience
- Minimum 3 years of experience providing a broad range of administrative support services within the past 5 years.
- Minimum 2 years of professional experience within the past 5 years using:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- SharePoint Online
- OneDrive
- Microsoft Planner
- Demonstrated experience supporting executives, directors, program managers, or senior leadership.
- Strong experience with meeting coordination, scheduling, agendas, briefing materials, and follow-up.
- Experience drafting professional correspondence, emails, announcements, and invitations.
- Experience maintaining trackers, action items, deadlines, and administrative records.
- Experience coordinating travel arrangements and processing travel claims.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills in English.
- Ability to manage multiple priorities and work effectively in a fast-paced, multi-stakeholder environment.
- Must currently hold a valid Secret-level security clearance issued by PSPC.
Preferred Background
Candidates with experience supporting Government of Canada, federal departments, public-sector organizations, defence, or large enterprise programs will be well suited to this opportunity.
Experience working with Microsoft 365 collaboration and information-management tools, including SharePoint Online, OneDrive, Teams, Planner, Word, Excel, and PowerPoint, is highly valued.
Submission Requirements
Candidates selected for consideration will be required to provide:
- Updated resume
- Three professional references
- Technical and financial documentation, as applicable
- Signed Permission to Present
- Signed Multiple Disclosure Form
- Copies of education and/or certifications
- Candidate briefing certificate and required information for security-processing purposes
Why Join This Opportunity?
This role offers the opportunity to support a significant public-sector modernization initiative while working directly with program leadership and a diverse group of stakeholders. The successful candidate will play an important role in keeping program activities, communications, meetings, documentation, and administrative processes organized and on track.
Interested candidates are encouraged to apply with an updated resume highlighting relevant administrative, executive-support, government, Microsoft 365, and security-clearance experience.
Please apply to the job posting directly or send your resume to [email protected] for immediate consideration.
Stafingo is an equal opportunity employer. We welcome applications from all qualified candidates and are committed to providing an inclusive and accessible recruitment process. Accommodations are available upon request.
