Administrative assistant jobs in Toronto, ON and nearby

Within 25 km

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Added 17 days ago
PC
Administrative Assistant
PwC Canada
Toronto, ON
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 17 days ago
P
Administrative Assistant
PwC
Toronto, ON
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 17 days ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON
- Full-time
Monday to Friday, 8-hour shift from 9:00 AM - 5:00 PM (five days per week in-office), based on operational needs
Added 17 days ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON
- Full-time
Monday to Friday, 8-hour shift from 9:00 AM – 5:00 PM (five days per week in-office), based on operational needs
Added 17 days ago
G
Administrative Assistant
Gotcare
Toronto, ON
- Full-time
Gotcare is seeking a highly organized and detail-oriented Administrative Support professional to join our growing team. This role is essential to ensuring smooth and efficient company…
Added 17 days ago
T&
Administrative Assistant - Bookkeeping Support
Talbot & Associates CPA
Thornhill, ON
- Full-time
We’re excited to welcome a motivated and experienced administrative professional to our team, supporting both day-to-day office operations and bookkeeping tasks as needed. This position…
Added 17 days ago
S
Administrative Assistant
Stantec
Markham, ON
- Full-time
Our Markham office is currently seeking an Administrative Assistant to become part of a dynamic transportation group specializing in the planning and design of major provincial highways,…
Added 17 days ago
TM
Administrative Assistant
Toronto Metropolitan University
Toronto, ON
- Temporary
The Administrative Assistant provides administrative support to the Executive Director, Marketing. Promotes and facilitates the effective operation of the office of the Executive Director…
Added 17 days ago
C
HR Coordinator and Administrative Assistant ( 12 month contract)
CPSO
Toronto, ON
- Full-time
This position offers a hybrid remote work arrangement, with mandatory in-office attendance one day per week and more as required
Added 17 days ago
Administrative Assistant
Canada Post - Postes Canada
Toronto, ON
The Administrative Assistant take leadership of all vital office functions, including the coordination of priority actions, correspondence control, inter-departmental liaison and the…
Added 18 days ago
BR
Administrative Assistant
BJRC Recruiting
Toronto, ON
- Part-time
Midtown Toronto, on-site (3 days per week)
Added 19 days ago
BV
Administrative Assistant
Brand Vision
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a proactive and organized Administrative Assistant to support our sales team and day-to-day administrative activities.
Added 20 days ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
…and ADHD assessments. We are seeking a proactive, tech-savvy administrative professional to help keep daily operations running smoothly and support an expanding clinical team.The position…
Added 20 days ago
S
Administrative Assistant - Odette Cancer Centre - Regular full-time - 2026-19041 (2026-19041)
Sunnybrook
Toronto, ON
- Full-time
Residency program administration and coordination: Providing comprehensive administrative and program coordination support for the University of Toronto Medical Oncology Residency Training…
Added 20 days ago
RD
Administrative Assistant
RBC Dominion Securities
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 20 days ago
QM
Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Position: Administrative Assistant, HR & Office Support
Added 20 days ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $65,000 to $70,000 CAD / year
- Full-time
Our client is seeking an Administrative Assistant to join its Construction and Development team in downtown Toronto. Combining financial administration with senior-level team support, this…
Added 20 days ago
RB
Administrative Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 20 days ago
M
Human Resources Administrator
Multimatic
Markham, ON
- Full-time
Provide administrative support across a broad range of Human Resources activities and initiatives.
Added 20 days ago
R
Administrative Assistant
RBC
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 20 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 20 days ago
IS
Human Resources Administrator
InVision Staffing Services Inc.
Vaughan, ON
- Full-time
The HR Administrator provides day-to-day human resources and administrative support, with a focus on staffing coordination, recruitment, payroll, employee records, benefits administration,…
Added 20 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 20 days ago
CO
ADMINISTRATIVE ASSISTANT 2 #61509
City of Toronto
Toronto, ON
- Full-time
In the role of Administrative Assistant 2, you will perform a variety of administrative and program support functions for one of four sections within the Toronto Building Division. Your…
Added 21 days ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $27 to $29 CAD / hour
- Temporary
We are looking for an organized and detail-oriented Administrative Assistant to provide day-to-day administrative and clerical support for our government-based client. The ideal candidate…

Stantec

Administrative Assistant

300-125 Commerce Valley Drive West, Markham, ON, L3T 7W4, Canada

Full-time

Apply on hdhl.fa.us6.oraclecloud.com About employer

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Job details

Job type: Full-time
Experience: Minimum 3-5 years of work experience within an administrative role is an asset;
Working hours: 20 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Great communities are built on connection. From vibrant economic centres, resilient communities, and public spaces where we gather to the roads, bridges, transit systems, airports, and ports that connect us, our work touches everyday life. We bring together diverse perspectives and expertise to deliver meaningful outcomes.

Join us to help plan, design, and engineer community and mobility solutions that improve everyday life. Whatever the distance, wherever the destination, our designs lead you there.

Your Opportunity:

Our Markham office is currently seeking an Administrative Assistant to become part of a dynamic transportation group specializing in the planning and design of major provincial highways, regional and municipal arterial roads, and related local transportation projects. This opportunity exists for an individual with strong multi-tasking, interpersonal, organizational and communication skills.

Your Key Responsibilities:

Assisting with project management and business unit responsibilities, including: document control, project coordination, invoicing, project correspondence, proposals, etc.);
Coordination and orientation of new staff hires for the operating business unit;
Processing and tracking of equipment orders, and staff timecards;
Preparing and processing correspondence, presentations, spreadsheets, reports and etc.;
Coordination of the pre-qualification process for all sub-consultants and sub-contractors;
Entering, maintaining, and organizing electronic records;
Ensuring awareness of and supporting management in adherence to corporate policies and procedures;
Follow, develop and implement document control processes and procedures established for project functions including document tracking, meeting minutes, RFIs, submittals, change logs and other communication tools as necessary;
Assisting with planning, scheduling, and organizing staff events;
Liaising with staff members and providing assistance, as required;
Development of relationships with other supporting departments such as IT, Facilities and Office Management to boost operational efficiency;
Many other duties as assigned.

Qualifications

Qualifications:

Excellent written and oral communication skills liaising with internal project team members;
Detail-oriented and highly organized with exceptional time management and multi-tasking skills;
Ability to work calmly and effectively under pressure to prioritize and meet tight deadlines;
Have a positive attitude and enjoy working in a team-based environment;
Expertise in the use of MS Office applications (specifically Word, Excel, Power Point and Outlook) with an interest to learn and adapt to new computer programs and processes quickly;
Experience in SharePoint (managing a site, utilizing the site to its fullest capabilities).
Able to evaluate needs and make effective decisions with minimal guidance;

Education and Experience:

Minimum 3-5 years of work experience within an administrative role is an asset;
Post-Secondary education and familiarity with SharePoint MS Project/In-Design/Visio are also considered assets.

About Stantec:
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Apply on hdhl.fa.us6.oraclecloud.com About employer

More about this job

Responsibilities

The Administrative Assistant will support the transportation group by managing project documentation, coordinating staff activities, and processing project-related correspondence and invoicing. They will also assist with office operations, including equipment tracking, event planning, and maintaining electronic records.

Requirements

Candidates should have 3-5 years of administrative experience and proficiency in MS Office applications, with SharePoint experience being highly preferred. Strong organizational, communication, and multi-tasking skills are essential for managing tight deadlines and supporting team operations.

Skills

Document control
Project coordination
Invoicing
Project correspondence
Proposal preparation
Staff orientation
Equipment order processing
Timecard tracking
Data entry
Record management
MS Office
SharePoint
Time management
Multi-tasking
Communication skills
Interpersonal skills

Benefits

Health insurance
Dental insurance
Vision insurance
Wellness program
Health care spending account
Wellness spending account
Employee stock purchase program
Group tax-free savings account
Life insurance
Accidental death and dismemberment insurance
Short-term disability plan
Long-term disability plan
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Transportation
Document Control
Project Management
SharePoint
MS Office
Word
Excel
PowerPoint
Outlook
Invoicing
Sub-consultants
Sub-contractors
Engineering
Infrastructure
Planning
Design
Reporting
Timecards
Operational Efficiency
Corporate Policies
Data Management
Scheduling
Communication
Organization
Multi-tasking
Team-based environment
Professional development
Consulting
Sustainability

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