Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 2, 2026

Hiring at a glance

View jobs

Open jobs: 4,298
Employers: 2,032

Advertised starting pay

Average starting payCAD / year: $73,386Across 293 listings
Average starting payCAD / hour: $27.09Across 162 listings
Average starting payUSD / year: $91,042Across 12 listings
Average starting payCAD / month: $4,923Across 10 listings
Average starting payUSD / hour: $17.59Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%49 listings
Hybrid: 16%689 listings
On-site: 82%3,532 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (213), HealthCareersInSask.ca (56), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 8 mins ago
Operations Supervisor
Carter Murray
Montreal, QC
$90,000 to $105,000 CAD / year
Full-time
Added 9 mins ago
Procurement Specialist
Amrize
London, ON
Added 9 mins ago
Senior Finance and Performance Management Analyst
Siemens
Toronto, ON
Added 9 mins ago
Administrative Assistant (Secretary 3)
The Government of Nova Scotia
Halifax, NS
Added 39 mins ago
Procurement Specialist
Aston Carter
Saint-Hilarion, QC
$46 to $75 CAD / hour
Contract
Added 39 mins ago
Senior Executive Assistant
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Ottawa, ON
Full-time
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Operations Supervisor
Carter Murray
Montreal, QC
$90,000 to $110,000 CAD / year
Full-time
Added 39 mins ago
VP, Legal & Corporate Secretary
Wealth One Bank of Canada
Toronto, ON
Full-time
Added 1 hour ago
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
Full-time
Added 1 hour ago
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COGIR Real Estate
AB · Edmonton, AB
Part-time
Added 1 hour ago
Post Office Assistant - Term
Canada Post - Postes Canada
Val Rita, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a cust
Added 1 hour ago
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Hamilton, ON
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Ottawa, ON
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Abbotsford, BC
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Surrey, BC
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Montreal, QC
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Teckhorizon Inc

Administrative Assistant - Intermediate

Calgary, AB, Canada

Job type: Contract
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

We are seeking an Appeals Assistant to provide administrative, hearing, client service and document support to Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners. The successful candidate will act as a key point of contact for parties participating in appeal hearings and will support the appeal process before, during and after hearings.

Key Responsibilities

Provide administrative support to Appeals Officers and other internal stakeholders.
Prepare and distribute correspondence to participating parties.
Create Document Indexes for Appeal Documents Packages.
Notify Appeals Officers of new submissions, hearing changes, adjournments and other relevant circumstances.
Coordinate teleconference and video conference information for hearings.
Provide instructions to participants attending hearings in person, by telephone or by video conference.
Attend and record appeal hearings.
Troubleshoot and resolve hearing-related process or technical issues.
Respond to client and stakeholder inquiries before hearings.
Support clients when distress, emergency or crisis situations arise.
Maintain accurate appeal and hearing statuses within ACES.
Monitor status benchmarks and timelines for assigned work.
Work with internal teams to resolve reporting errors or omissions.
Format and proofread Hearing Chair decisions.
Review policy and legislative references within decision documents.
Provide plain-language and editing feedback.
Ensure decisions comply with Appeals Commission style and formatting requirements.
Communicate with Hearing Chairs regarding suggested changes or apparent errors.
Prepare final decisions for publication and distribution, including publication on CanLII.

Must-Have Qualifications

High School Diploma or GED.
Minimum 2 years of relevant experience in a similar administrative, coordination or support role.
Minimum 2 years of experience working directly with clients and/or stakeholders.
Minimum 2 years of experience using Microsoft Office Suite.
Minimum 2 years of experience working in a fast-paced environment.
Minimum 2 years of experience adapting to new business environments and working with business and technical teams.
Clear verbal and written communication skills.
Strong organizational skills with the ability to manage multiple priorities.
Strong attention to detail.
Ability to interact professionally with internal and external stakeholders.

Nice to Have

Relevant post-secondary education in office administration or a related field.
2+ years of experience with information governance, records management or information management.
2+ years of experience with privacy, security and information management concepts.
Experience working within the Government of Alberta, including 1GX, or a comparable government environment.
Experience working with workers compensation systems such as WCB.

Apply About employer

More about this job

Responsibilities

Provide administrative, client-service, and document support throughout the appeal hearing process, including coordinating hearing logistics, communicating with participants, recording hearings, and maintaining accurate case statuses. Format, proofread, and review decisions for accuracy and style, then prepare final decisions for publication and distribution.

Requirements

A high school diploma or GED and at least two years of relevant administrative or coordination experience, client or stakeholder service, Microsoft Office use, and work in a fast-paced environment are required. Candidates should have strong communication, organizational, and detail-oriented skills; post-secondary education and experience in records management, privacy, government systems, or workers’ compensation are preferred.

Skills

Administrative Support
Client Service
Stakeholder Communication
Hearing Coordination
Document Management
Records Management
Microsoft Office
Written Communication
Verbal Communication
Organization
Attention to Detail
Proofreading
Plain-Language Editing
Privacy and Information Management
Issue Resolution
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Appeals
Administrative Support
Hearing Coordination
Appeals Officers
Hearing Chairs
Commissioners
Client Service
Stakeholder Communication
Appeal Documents
Document Indexes
Teleconference
Video Conference
Hearing Records
ACES
Status Benchmarks
Microsoft Office Suite
Decision Formatting
Proofreading
Plain-Language Editing
Policy References
Legislative References
Information Governance
Records Management
Privacy
Information Security
1GX
Government of Alberta
Workers’ Compensation
WCB
CanLII

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