We’re looking for a Board & Governance Coordinator for our client in downtown Toronto, a well-established, employee-owned professional services firm with a rich history, strong culture, and a reputation for excellence that has been built over decades.
Our client is known for its collaborative culture, long employee tenure, and commitment to excellence. Employees are passionate about their work, take pride in what they do, and are committed to building lasting relationships with both colleagues and clients. This newly created role offers a unique opportunity to support Executive Leadership and the Board while helping strengthen and evolve governance practices across the organization.
The Board & Governance Coordinator will serve as a key liaison between the Board of Directors, Board Committees, and Executive Leadership, ensuring meetings, materials, records, and governance processes are managed with a high degree of professionalism, accuracy, and discretion.
Board & Governance Coordinator Responsibilities:- Coordinate and support Board and Committee meetings, including scheduling, logistics, agendas, meeting materials, and follow-up
- Prepare, compile, review, and distribute Board and Committee packages while managing multiple contributors and tight timelines
- Attend Board and Committee meetings and prepare accurate minutes, action items, and meeting records
- Maintain corporate minute books, governance records, policies, and related documentation
- Manage annual Board and Committee calendars and support governance planning activities
- Act as a key point of contact between Board members, Executive Leadership, and internal stakeholders
- Identify opportunities to improve governance processes, document management practices, and workflow efficiencies
- Support Board retreats, strategy sessions, annual governance activities, and special projects
- Travel as required to attend Board meetings, retreats, and governance-related events
The Successful Candidate Has:- 5+ years of experience supporting senior executives, Boards, Committees, or governance function
- Post-secondary education in Business Administration, Public Administration, or a related field is considered an asset
- Governance, Board Administration, Executive Support, or Project Management certifications/designations are considered assets
- Experience coordinating Board meetings, preparing Board materials, and maintaining governance records
- Advanced minute-taking skills and exceptional attention to detail
- Strong organizational, project coordination, and document management abilities
- Excellent communication and relationship-building skills with the ability to work confidently with senior leaders and Board members
- Strong judgment, discretion, professionalism, and a commitment to confidentiality
- Experience with Microsoft Office, AI, Teams, SharePoint, Diligent, or similar governance platforms is considered an asset
- Flexibility to work outside regular business hours during Board cycles and peak governance periods
- Ability and willingness to travel to Alberta and occasionally throughout Canada, and a valid passport, having the ability to travel for an annual Board or leadership event
Compensation and Benefits:- The discussed salary range is $85,000 – $90,000 depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Comprehensive benefits package, health spending and bonus
- Three weeks’ vacation
- RRSP matching program
- Employee ownership opportunities
- Professional development and continuing education support
Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
