Administrative assistant jobs in Canada (2,319 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,319
Employers: 1,164

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%297 listings
On-site: 87%2,007 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (58), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 5 days ago
NH
ADMINISTRATIVE ASSISTANT, CLINICAL RESEARCH
Northern Health - BC
Prince George, BC
- Full-time
The Assistant, Clinical Research provides operational, clinical, and administrative support for the conduct of departmental clinical research activities in compliance with applicable…
Added 5 days ago
R
Administrative Assistant
RBC
Vernon, BC
- Full-time
The RBC Dominion Securities branch located in Vernon, BC is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The…
Added 5 days ago
Administrative Assistant
Covenant Care + Covenant Living
Calgary, AB
Evanston Summit Administrative Assistant Permanent Full Time 1.0 FTE
Added 5 days ago
YH
Administrative Assistant - Laboratory Services - Term Full-Time
Yukon Hospital
Whitehorse, YT
- Full-time
Reporting to the Laboratory Information Manager, the incumbent provides administrative duties including; being the initial contact for patients/visitors; responsible for coordinating…
Added 5 days ago
M
Administrative Assistant
MNP
Truro, NS
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 5 days ago
M
Senior Administrative Assistant
MNP
Toronto, ON
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 5 days ago
R&
Administrative Assistant II
Robertson & Company Ltd.
Toronto, ON
- Contract
Prime Hires is seeking a skilled Administrative Assistant II to join our client in support of an existing vacancy.
Added 5 days ago
MW
Administrative Assistant
Mallard Wealth Advisors
Saskatoon, SK
- Full-time
Administrative Assistant – Mallard Wealth Advisors (MWA)
Added 5 days ago
UH
Administrative Assistant II
University Health Network
Toronto, ON
- Part-time
Added 5 days ago
Administrative Assistant
Strategic Group
Calgary, AB
Added 5 days ago
W
Administrative Assistant
Walker
Woodbridge, ON
- Full-time
Added 5 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Full-time
Added 5 days ago
K
Partner Administrative Assistant
KPMG
Victoria, BC
- Full-time
Added 5 days ago
AO
Administrative Assistant, Office of the AVP Research + Dean of Graduate Studies
ASSOCIATION OF INDEPENDENT COLLEGES OF ART AND DESIGN INC
Vancouver, BC
- Full-time
Added 5 days ago
SL
Administrative Assistant
Seven Lending
Surrey, BC
- Full-time
This is a full-time on-site role for an Administrative Assistant at Seven Lending located in Surrey, BC. The Administrative Assistant will be responsible for various day-to-day tasks,…
Added 5 days ago
A
Administrative Assistant
AtkinsRéalis
Montreal, QC
- Full-time
Added 5 days ago
Office Administrative Assistant
HealthCareersInSask.ca
St. Walburg, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies
Added 5 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Provides a wide range of administrative support and
Added 5 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 5 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Added 5 days ago
SC
Administrative Assistant
SPECTRAFORCE Canada
Toronto, ON
- Contract
Added 5 days ago
J
Office administrative assistant
JobsMedia.io
Clermont, QC
- Full-time
Added 5 days ago
UO
Information Desk / Administrative Assistant, Cumming School of Medicine
University of Calgary
Calgary, AB
- Full-time
The Administrative Services Department in the Cumming School of Medicine is currently seeking a Full-time Regular Information Desk / Administrative Assistant.
Added 5 days ago
AT
Administrative Assistant
AY Talent
Dorval, QC
- $70,000 to $90,000 CAD / year
- Full-time
Our client is looking for a strong, highly organized Bilingual Administrative Assistant to join their team in Dorval. This role reports to the President of the company. This is a hands-on…
Added 5 days ago
FP
Administrative Assistant (Cityplace)
Foundation Physiotherapy & Wellness
Toronto, ON
- Full-time
…clinics located in Toronto. We are looking to add a full-time Administrative Assistant at our Cityplace location. This is the ideal job for a passionate and engaging service orientated…

Trinity Consultants Canada

Human Resources Administrator

Courtenay, BC, V9N 3P6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

SUMMARY As the first point of contact for our HR team, the HR Administrator is the welcoming voice and central support system for our business unit. The role plays a vital part in making sure every stage of the employee journey runs smoothly, from keeping records secure and accurate to ensuring team inquiries are handled with care and efficiency. The ideal candidate is an administrative professional with foundational HR training who takes pride in delivering reliable, people-focused service and is eager to grow their HR career within a customer-first environment.

DUTIES AND RESPONSIBILITIES:

Create, update and maintain accurate employee files in the HRIS and electronic records
Process new hires, job changes, promotions, leaves and terminations
Coordinate onboarding, including orientation sessions, equipment requests and system access
Manage offboarding tasks such as exit interviews and final documentation
Liaise with corporate payroll to resolve discrepancies
Support employee engagement projects and events
Produce regular HR reporting
Act as office designate and perform various administrative duties, as required
Prepare and issue HR documentation, including employment verification letters, contract addendums, and other employee-related correspondence
Contribute to HR initiatives and projects, taking ownership of assigned tasks and collaborating across teams to support overall departmental goals.
Work both independently and collaboratively within an interdisciplinary team, balancing task ownership with team support to ensure high-quality outcomes
Support other departments with employee-related responsibilities, as requested

REQUIRED SKILLS/ABILITIES:

Technical Skills: Proficiency with HRIS platforms (e.g., BambooHR), Microsoft Office Suite, and general database management. Ability to accurately manage and maintain employee records and documentation.
Communication: Strong verbal and written communication skills, with the ability to convey information clearly and professionally to employees and managers at all levels.
Problem-Solving: Demonstrated ability to assess situations, identify issues, and implement practical solutions while exercising sound judgment.
Interpersonal Skills: Ability to build positive working relationships, collaborate effectively within a team, and provide supportive, client-focused service.
Additional Skills:
- High attention to detail
- Strong organizational and time management skills
- Ability to handle sensitive and confidential information with discretion
- Proactive approach to supporting team and organizational needs.

EDUCATION AND EXPERIENCE:

Bachelor’s degree in human resources, business administration, or equivalent experience
Minimum two years of experience in a Human Resources or administrative support role
Working knowledge of HR practices and employment standards
Progress toward or completion of CHRP is considered an asset

TRINITY CONSULTANTS CANADA

Trinity Consultants Canada is a leading environmental consultancy that brings together trusted advisors, scientists and engineers to help clients solve their most complex challenges. With local trust and global expertise, the team delivers innovative, scientifically sound and future-ready solutions that help industry and government including Indigenous groups.

WATER & ECOLOGY - ABOUT US

Trinity Consultants Canada’s Water & Ecology team delivers environmental and scientific expertise for simple to complex projects across Canada. With local trust and global expertise, our team applies the highest standards of scientific excellence and technical precision to help industry and government including Indigenous groups secure or evaluate project permits and approvals to meet regulatory requirements with confidence, and achieve better environmental outcomes.

Our work spans the full project lifecycle, from baseline assessments and approvals through operations, offsetting, monitoring, and closure, with a focus on practical, science-based solutions. Our professionals specialize in water resources, hydrogeology, aquatic sciences, wildlife and terrestrial science, permitting, and environmental compliance, supporting projects in highly regulated environments.

With over 200 employees across 6 provinces, with 20 Canadian offices, the Water & Ecology team has made the environment its life’s work, as reflected by their mission statement:

We provide trusted environmental services, delivering preeminent water and ecology solutions to clients and communities, through our commitment to scientific excellence, environmental integrity, innovation, and our people.

To achieve our mission, our team is the embodiment of our guiding principles:

Scientific Excellence: Delivering clear, evidence-based solutions through rigorous, innovative, and reliable scientific excellence.
Professional Integrity & Environmental Ethics: Upholding integrity and ethics to guide responsible, transparent decisions that benefit both society and the environment.
Business Discipline: Driving success through careful planning, collaboration, and disciplined execution to deliver quality on time and on budget.
Development of Successful Individuals & Teams: Empowering people and teams to thrive through trust, inclusion, mentorship, and a culture of continuous growth and excellence.
Community Engagement: Partnering with communities through science, respect, and shared values to support local initiatives and environmental well-being.

We are committed to cultivating an authentic and diverse organization, welcoming all those interested in our work to apply. We are committed to providing an accessible and inclusive interview experience. Please inform us of any accommodations needed to assist you during the interview process.

Applications will be accepted until the role is filled. Only those applicants that are selected for an interview will be contacted. No phone calls please.

Apply About employer

More about this job

Responsibilities

The HR Administrator manages employee files, processes new hires and terminations, and coordinates onboarding and offboarding procedures. They also act as the office designate, produce HR reports, and provide administrative support to the team.

Requirements

Candidates must have a bachelor's degree in human resources or business administration and at least two years of relevant experience. Proficiency in HRIS platforms and Microsoft Office, along with strong communication and organizational skills, is required.

Skills

HRIS
BambooHR
Microsoft Office Suite
Database management
Employee records maintenance
Verbal communication
Written communication
Problem-solving
Interpersonal skills
Attention to detail
Organizational skills
Time management
Confidentiality
Onboarding
Offboarding
Payroll liaison

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HRIS
BambooHR
Onboarding
Offboarding
Payroll
Employee records
Administrative support
CHRP
Environmental consultancy
Employment standards
Data management
Reporting
Employee engagement
Documentation
Office administration
Compliance
Interdisciplinary team
Client-focused service
Confidentiality

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