Executive assistant jobs in Canada

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Added 20 days ago
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Temporary Full Time Executive Assistant to the CEO
Co-op
Lloydminster, SK
- Full-time
The Lloydminster and District Co-op is currently recruiting for a Temporary Full Time Executive Assistant. This will be a 6 month term position with the potential of an extension on a month…
Added 20 days ago
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Executive Assistant, Canadian Critical Minerals Accelerator - 847 EN
Export Development Canada | Exportation et développement Canada
Remote, Canada
- Remote
Position: Executive Assistant, Canadian Critical Minerals Accelerator
Added 20 days ago
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Executive Assistant, Canadian Critical Minerals Accelerator - 847 EN
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $46,389 to $77,586 CAD / year
- Full-time
Position: Executive Assistant, Canadian Critical Minerals Accelerator
Added 20 days ago
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Marketing Executive Assistant
U-Haul
Toronto, ON
- Full-time
If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company’s Marketing Company Presidents. As the right hand of the marketing company…
Added 20 days ago
TU
Executive Assistant to the Dean
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
The Executive Assistant to the Dean provides executive-level confidential and complex administrative support to the Dean of Education and to the Dean’s Office leadership team as needed. As…
Added 20 days ago
UO
Executive Assistant to the Dean
University of British Columbia
Vancouver, BC · UBCV | Neville Scarfe Building (SCRF)
- $5,027 to $5,413 CAD / month
- Full-time
The Executive Assistant to the Dean provides executive-level confidential and complex administrative support to the Dean of Education and to the Dean’s Office leadership team as needed. As…
Added 21 days ago
RG
Executive Assistant
ROHL Global Networks Inc
Acheson, AB
- $80,000 to $110,000 CAD / year
We’re looking for a sharp, proactive Executive Assistant to be the organizational engine behind our Associate Director, Business Development, and a go-to coordinator across our legal,…
Added 21 days ago
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Executive Administrative Assistant
TPD® Workforce Solutions
Vancouver, BC
- Part-time
We’re looking for a polished, proactive Executive Assistant to support members of the executive team three days a week from the company’s downtown Vancouver head office. You’ll be a trusted…
Added 21 days ago
TG
Senior Executive Assistant
Trivium Group
Canada
- Full-time
Executive Assistant / Chief of Staff to the CEO
Added 21 days ago
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Executive Assistant
Confidential
Toronto, ON
- Full-time
…with the ability to manage complex priorities and anticipate executive needs. This position requires strong executive presence, sound judgment, and the confidence to work independently with…
Added 21 days ago
Executive Assistant
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 21 days ago
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EXECUTIVE ASSISTANT AND BOARD LIAISON
YWCA Hamilton
Hamilton, ON
- Full-time
The Executive Assistant and Board Liaison keeps communication and events between the Board, committees and staff running smoothly. This role is responsible for confidential administrative…
Added 21 days ago
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Executive Assistant
Jagger
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
We’re hiring an Executive Assistant to support a Founder/CEO operating across multiple businesses and investments.
Added 21 days ago
IG
Executive Assistant
Insight Global
Calgary, AB
- Full-time
Insight Global is looking for an Executive Assistant to support the CEO and Executive Leadership Team of a rapidly growing safety technology company in Calgary, Alberta. This is a…
Added 21 days ago
RG
Executive Assistant
ROHL Global Networks Inc.
Acheson, AB
- Full-time
We’re looking for a sharp, proactive Executive Assistant to be the organizational engine behind our Associate Director, Business Development, and a go-to coordinator across our legal,…
Added 21 days ago
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Office Manager/ Executive Assistant - Montreal
AMI
Montreal, QC
- Full-time
…we’re looking for an organized, resourceful Office Manager & Executive Assistant to make it happen while supporting one of our…
Added 21 days ago
CT
Executive Assistant
Canadian Tire Corporation
Toronto, ON
- Full-time
The Executive Assistant will provide administrative, managerial and organization assistance to the Chief Information & Technology Officer, as well as team support to other Technology…
Added 21 days ago
SF
Executive Assistant to the CEO
Strongest Families Institute
Bedford, NS
- $55,000 to $60,000 CAD / year
- Full-time
- Temporary
We are looking for an Executive Assistant who thrives in a dynamic environment, embraces challenges, and wants to be part of a team changing lives every day.
Added 21 days ago
Executive Assistant
Government of Alberta
AB
…sensitive information with professionalism and discretion? As the Executive Assistant to the Director, Business Operations, you will be a trusted partner who helps keep the Operations &…
Added 21 days ago
AA
Executive Assistant to the Executive Team
Alphabyte AI
Woodbridge, ON
- Full-time
- Experience as an Executive Assistant (EA) to a founder, partner or senior executive is a strong asset. So is proposal or bid coordination, especially for public-sector clients.
Added 21 days ago
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Executive Assistant to the Executive Team
Alphabyte
Woodbridge, ON
- Full-time
- Experience as an Executive Assistant (EA) to a founder, partner or senior executive is a strong asset. So is proposal or bid coordination, especially for public-sector clients.
Added 21 days ago
KD
Office Manager & Executive Assistant
Kelly Deck Design
Vancouver, BC
- Full-time
The studio is in a period of strong growth, both at home and abroad. We are looking for a personable, organized and proactive Office Manager & Executive Assistant to join our team.
Added 21 days ago
RT
Executive Assistant
Raising The Village
Toronto, ON
- Full-time
The Executive Assistant (EA) plays a key role in enabling the effectiveness of Raising The Village’s Founder and CEO, providing trusted executive, administrative, and operational support in…
Added 21 days ago
CI
Executive Assistant, Integrated Strategies (6-month Contract)
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Integrated Strategies, you will provide high-quality administrative support to senior leaders and the broader team within CPP Investments’ Office of the Chief…
Added 21 days ago
CI
Executive Assistant, Integrated Strategies (6-month Contract)
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Integrated Strategies, you will provide high-quality administrative support to senior leaders and the broader team within CPP Investments’ Office of the Chief…

Trivium Group

Senior Executive Assistant

Canada

$6,000 - $7,000/month, with performance-based increases · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $6,000 - $7,000/month, with performance-based increases
Job type: Full-time
Posting language: English
Posted: Sep 28, 2026

Original job description

Executive Assistant / Chief of Staff to the CEO

Full-time, Mon-Fri 9-5 + on-call for urgent items : $6,000 - $7,000/month + performance increases

About the role

Mina Elias is a founder and CEO who runs several companies across Amazon growth (Trivium Group, #170 on the Inc. 5000, 300+ brands served), aesthetics (MDW Aesthetics) and executive placement, with 90+ people across them. He moves fast, has more ideas than hours, and runs his businesses with a stack of AI agents alongside his team.

You'll be his right hand. You'll protect his time, turn his ideas into projects that get finished, and keep his business and personal life running without him having to think about it. We measure this role by one number: how many hours a week you give back to Mina.

This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA, and as you earn trust you'll grow into a true Chief of Staff: you'll run projects, hold people accountable and represent Mina in meetings.

What you'll own

Chief of Staff: business and execution

Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
Keep a rolling, prioritized to-do list for Mina. Every item comes with context, a recommended solution and a clear "I can handle this" or "I need your decision"
Filter everything that reaches Mina from his teams, and bring him only what really needs him, in short numbered lists
Prepare for and follow up on leadership meetings: agendas, notes, action items, accountability
Lead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts)
Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSign
Over time, attend meetings and make decisions on Mina's behalf

Executive support

Run a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meeting
Triage his inbox and messages, draft replies in his voice, and handle sensitive communications discreetly
Handle expenses, invoices and vendor payments, and reconcile across entities

Travel and personal operations

Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, detailed itineraries and backup plans
Organize multi-week trips, retreats and events
Coordinate the household: house manager, vendors, cleaners, maintenance, wellness appointments, dining and social plans
Work closely with Mina's partner so personal priorities never fall through the cracks

Systems and AI

Build and maintain the operating system around Mina: SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
Use AI tools (Claude, ChatGPT and our in-house AI agents) every day to do the work of several people. If a task repeats, you automate it or document it

What success looks like

30 days: You own Mina's calendar, inbox triage, travel and the rolling to-do list. Nothing he asks for gets lost.
60 days: You run the weekly priorities review, chase every open item without being asked, and have documented the core SOPs.
90 days: Mina hands you whole projects, not just tasks. His teams come to you first. You can measure 10+ hours a week bought back.

Requirements

Must-haves

3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
A track record of owning projects from start to finish, not just coordinating them
Advanced international travel planning and complex scheduling
Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
Excellent written English: clear, concise, and able to write in Mina's voice
Complete discretion with confidential business, financial and personal information

Nice-to-haves

Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
You've built automations (Zapier, Make, AI workflows)
You've managed or coordinated household staff or a small team

Benefits

Who thrives here

High ownership. You see the problem, bring two solutions, and fix it before anyone asks
Calm under chaos. You switch between a board-level email and a broken AC without dropping either
Thick-skinned and direct. You take blunt feedback well, and you'll push back when something is off
Competitive and hungry. You want to be the best at this, and you want to grow into a Chief of Staff

Compensation and benefits

$6,000 - $7,000/month, with performance-based increases
36 PTO days a year
Direct mentorship from Mina and a clear path to Chief of Staff
Exposure to high-level founders and unique travel

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the CEO’s calendar, inbox, travel, personal operations, and priorities while protecting his time and ensuring requests and decisions are followed through. Lead projects, coordinate teams and vendors, maintain operating systems and SOPs, and use AI and automation to improve execution.

Requirements

Requires at least three years supporting a founder or CEO across business and personal responsibilities, with demonstrated ownership of projects and experience with complex scheduling and international travel. Candidates must be proficient with AI tools, Google Workspace, Slack, spreadsheets, and a project management platform, and have excellent written English and discretion with confidential information.

Skills

Executive Assistance
Chief Of Staff Support
Project Management
Complex Scheduling
International Travel Planning
Inbox Management
Written Communication
Google Workspace
Slack
ClickUp
Notion
AI Tools
Process Documentation
Automation
Vendor Management
Discretion

Benefits

36 Days Of Paid Time Off
Direct Mentorship
Clear Path To Chief Of Staff
Exposure To High-Level Founders
Unique Travel Opportunities
Performance-Based Increases

Visa sponsorship

Not detected in the job text

Hiring contact

Mina Elias

Keywords

Executive Assistant
Chief Of Staff
CEO Support
Project Management
Calendar Management
Inbox Triage
International Travel
Household Coordination
Leadership Meetings
Special Projects
HubSpot
PandaDoc
DocuSign
ClickUp
Notion
Slack
Google Workspace
Claude
ChatGPT
AI Agents
Artificial Intelligence
SOPs
Automation
Zapier
Make
Vendor Management
Expense Management
Bookkeeping
E-Commerce
High-Growth Startups

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Executive assistant jobs in Canada

Temporary Full Time Executive Assistant to the CEO

Executive Assistant, Canadian Critical Minerals Accelerator - 847 EN

Executive Assistant, Canadian Critical Minerals Accelerator - 847 EN

Marketing Executive Assistant

Executive Assistant to the Dean

Executive Assistant to the Dean

Executive Assistant

Executive Administrative Assistant