Executive assistant jobs in Canada (830 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 830
Employers: 560

Advertised starting pay

Average starting payCAD / year: $71,002Across 122 listings
Average starting payCAD / hour: $34.24Across 43 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%241 listings
On-site: 70%577 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (16), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 21 days ago
EM
Executive Assistant (3 days/week in Office)
Electric Mind
Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
Added 21 days ago
MS
Executive Assistant
MacDonald Search Group
Vancouver, BC
- Full-time
…player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability,…
Added 21 days ago
OU
Executive Assistant, Office of the Vice-President, Academic & Provost
OCAD University
Toronto, ON
- Full-time
OCAD University is seeking a seasoned and highly capable Executive Assistant to join the Office of the Vice-President, Academic & Provost (VPAP).
Added 21 days ago
SS
C-Suite Executive Assistant – Mining Sector
Staffmax Staffing & Recruiting
Toronto, ON
- Full-time
Our client is seeking a highly organized, resourceful, and self-motivated Executive Assistant to support our CEO and Senior Executive team from our Toronto Corporate Office. This is a…
Added 21 days ago
CV
Temporary Senior Executive Assistant
Comox Valley Schools - School District 71
Courtenay, BC
- Temporary
Temporary Senior Executive Assistant - Board Office
Added 21 days ago
ML
Executive Assistant & Special Projects Manager
Metta Lifestyles
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 21 days ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $90,000 to $97,000 CAD / year
- Full-time
…contributions of its employees. They are seeking an experienced Executive Assistant to…
Added 21 days ago
RE
Executive Assistant
RisingOaks Early Learning Ontario
Kitchener, ON
- Full-time
RisingOaks Early Learning Ontario is looking for a full-time Executive Assistant to support our CEO and board of directors. We’re a growing, not-for-profit organization with ten early…
Added 21 days ago
T
Executive Assistant I
TD
Toronto, ON
- Full-time
Added 21 days ago
J
Personal Assistant / International Executive Assistant
JERRNI
Kingston, ON
- Full-time
JERRNI is seeking a highly organized, professional, and adaptable Personal Assistant to provide executive-level business and personal support. This is an exciting opportunity for someone…
Added 21 days ago
FC
Executive Assistant to Senior Vice-President Academic
Fanshawe College
London, ON
- Full-time
Reporting to the Vice President or member of the Executive Leadership Team (ELT), the Executive Assistant is a high-impact role providing expert-level administrative, project, and strategic…
Added 21 days ago
OM
Executive Assistant, President & Board Chair
Ontario Medical Association
Toronto, ON
- Full-time
The Executive Assistant, Executive Offices is a proactive problem-solver, anticipating the n
Added 21 days ago
B
EXECUTIVE ASSISTANT - BDC Capital
BDC
Montreal, QC
- Full-time
Added 21 days ago
OM
Executive Assistant, President & Board Chair
Ontario Medical Association
Toronto, ON
- Full-time
The Executive Assistant, Executive Offices is a proactive problem-solver, anticipating the ne
Added 21 days ago
FT
Executive Assistant to Senior Vice-President Academic
Fanshawe Toronto@ILAC
London, ON
- Full-time
Added 21 days ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
Act as the key contact for the executive that you will be supporting.
Added 21 days ago
AI
Executive Assistant - Head Office
AutoCanada Inc.
Edmonton, AB
- Full-time
Added 21 days ago
T
Executive Assistant to CEO
Trivium
Remote, Canada
- Remote
A fast-growing, founder-led company is hiring a remote Executive Assistant to work directly alongside its CEO.
Added 21 days ago
FS
Executive Assistant
Four Seasons Hotels and Resorts
Whistler, BC · Four Seasons Whistler
- Full-time
Added 21 days ago
SL
Executive Assistant
SPI Logistics
Surrey, BC
- Full-time
Added 21 days ago
KK
Executive Assistant
KLC kre-a-tiv
Surrey, BC
- Full-time
EXECUTIVE ASSISTANT - OPERATIONS, DESIGN STANDARDS & BUSINESS DEVELOPMENT
Added 21 days ago
WI
Executive Assistant
WSP in Canada
Toronto, ON
- Full-time
WSP is seeking an experienced Executive Assistant to suppor
Added 21 days ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
Act as the key contact for the executive that you will be supporting.
Added 21 days ago
WI
Executive Assistant
WSP in Canada
Mississauga, ON
- Full-time
WSP is seeking an experienced Executive Assistant to suppor
Added 21 days ago
WI
Executive Assistant
WSP in Canada
Vaughan, ON
- Full-time
WSP is seeking an experienced Executive Assistant to suppor

Trivium

Executive Assistant to CEO

Remote, Canada

Remote

Apply About employer

Applications open in a new tab.

Job details

Workplace: Remote
Posting language: English
Posted: Oct 14, 2026

Original job description

EXECUTIVE ASSISTANT TO THE CEO

Fully remote | Full-time, 1099/ contractor | Monday–Friday, US Eastern Time business hours, with availability for urgent items

ABOUT THE ROLE

A fast-growing, founder-led company is hiring a remote Executive Assistant to work directly alongside its CEO.

The CEO is growing fast on social media, personally runs the company's highest-value sales, and is also the creative strategist on client ad accounts. This role exists to remove those bottlenecks: organize him, protect his time and keep everything moving, so he can focus on content and on selling to high-net-worth clients.

This is not a passive support role. The CEO wants a partner who builds the structure, holds him to it and tells him what he needs to hear.

The single goal of this role is to buy back the CEO's time.

This role is focused on the business. Household and family logistics are handled by a separate on-site Life Manager.

KEY RESPONSIBILITIES

Calendar and priorities

Own and defend the CEO's calendar. Build the day around his highest-value work (content, high-value sales calls, consultations) and hold him to it.

Run a daily priority list so nothing important gets pushed aside by noise.

Triage the inbox and messages: handle what you can, flag what needs him, and close loops.

Removing bottlenecks

Track every deliverable, approval and decision waiting on the CEO, including creative strategy for client ad accounts, and drive turnaround so client work does not stall.

Act as the single intake point for company reporting: collect, review and present short digests instead of passing raw reports through.

Coordinate follow-ups across the team so approvals and decisions keep moving.

Sales, content and offers support

Schedule and prepare high-value sales calls, consultations and coaching calls: briefing notes beforehand, CRM updates and follow-ups afterwards.

Keep the social media content pipeline on schedule: recording blocks, coordination with editors and the team, and the publishing calendar.

Support the launch and delivery of new offers (coaching, consultations): scheduling, documents and logistics.

Travel and administration

Book business travel and build itineraries.

Handle business admin: documents, agreements, expense tracking.

Systems and tools

Build and maintain the operating layer: trackers, SOPs, checklists and recurring process documentation.

Expected fluency: Google Workspace, Slack, a project management tool (ClickUp, Notion or equivalent), a CRM, spreadsheets, and daily use of AI assistants.

WHAT SUCCESS LOOKS LIKE

In the first 90 days you have taken the calendar, inbox triage and reporting flow off the CEO's plate, there is a live tracker of everything waiting on him, and client creative work no longer sits on his desk for weeks.

By 6–12 months you are the CEO's right hand: the business runs on a weekly rhythm you built, nothing depends on him remembering it, and his time goes to content and high-value sales.

IDEAL CANDIDATE

3+ years as an Executive Assistant, Chief of Staff or equivalent to a founder, CEO or senior executive, ideally in a fast-growing or entrepreneurial company.

Proven remote experience: you have run an executive's day without being in the room.

Fluent professional English, written and spoken.

Able to work US Eastern Time business hours consistently, with reliable internet and a quiet workspace.

Strong administrative and operational backbone. You build systems, you don't just follow them.

Exceptional discretion with confidential business and financial information.

Tech-savvy: you master Google Workspace, Slack, a project management tool (ClickUp, Notion or equivalent), a CRM, spreadsheets, and daily use of AI assistants.

You will thrive here if

You are direct, unflappable and comfortable with a straightforward, high-energy, fast-moving principal. Feedback is candid and immediate, and nothing is personal.

You are willing to push back and tell the CEO what he needs to hear. He wants a partner who holds him accountable, not someone who waits for instructions.

You are energized by walking into disorder and creating structure.

Nice to have

Experience in a marketing agency, paid ads or creative production environment.

Social media or content operations experience.

Experience supporting a founder who sells coaching, consulting or premium offers.

WHY THIS ROLE

Employment type: full-time 1099 independent contractor

Paid Time Off and fully remote

Growth: direct mentorship from the CEO and a clear path to grow into a Chief of Staff position

Network: exposure to high-impact leaders

Complete discretion and confidentiality are required. The people who succeed in this seat enjoy managing complexity and operate with a high level of ownership in a dynamic, sometimes chaotic environment.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage the CEO's calendar, inbox, and priorities to maximize his focus on high-value sales and content creation. They will also build operational systems, track deliverables, and coordinate team follow-ups to ensure business efficiency.

Requirements

Candidates must have 3+ years of experience as an Executive Assistant or Chief of Staff, ideally in a fast-growing company. Proficiency in remote work, strong organizational skills, and technical fluency in tools like Google Workspace, Slack, and project management software are required.

Skills

Calendar management
Inbox management
Project management
CRM
Google Workspace
Slack
ClickUp
Notion
Administrative support
Strategic planning
Communication
Accountability
Process documentation
AI assistants
Sales support
Content operations

Benefits

Paid Time Off
Remote work
Mentorship
Career growth

Remote locations

United States

Remote locations (standardized)

United States

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Remote
1099
Founder-led
Calendar Management
Inbox Triage
Project Management
ClickUp
Notion
Google Workspace
Slack
CRM
AI Assistants
Operations
SOPs
Sales Support
Content Strategy
Marketing Agency
High-net-worth clients
Administrative
Logistics
Accountability
Process Documentation
Time Management
Strategic Planning
Reporting
Creative Strategy
Paid Ads
Entrepreneurial

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