Administrative assistant jobs in Canada

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Added 1 hour ago
NE
#26-36 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- Full-time
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 2 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Added 2 hours ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 2 hours ago
SH
Administrative Assistant 4 - Critical Care Program
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…some province-wide health services and supports centralized administrative and business functions for Manitoba health…
Added 2 hours ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the direction of the Regional Director, Mental Health and Crisis Services, the Administrative Assistant is responsible for providing administrative/clerical support for the day-…
Added 2 hours ago
Administrative Assistant 4 - Critical Care Program
Winnipeg Regional Health Authority
Winnipeg, MB
…some province-wide health services and supports centralized administrative and business functions for Manitoba health…
Added 2 hours ago
Administrative Assistant
Winnipeg Regional Health Authority
Selkirk, MB
Under the direction of the Regional Director, Mental Health and Crisis Services, the Administrative Assistant is responsible for providing administrative/clerical support for the day-…
Added 2 hours ago
Administrative Assistant
Winnipeg Regional Health Authority
Brandon, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 2 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 3 hours ago
M
Senior Administrative Assistant, Insolvency
MNP
Kelowna, BC
- Full-time
Join our Insolvency team as a Senior Administrative Assistant. This diverse team helps individuals navigate challenging financial circumstances and works closely with clients throughout the…
Added 3 hours ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 4 hours ago
GC
Administrative Assistant, Recruitment (Temporary)
Glencore Canada
Sparwood, BC
- $55,800 CAD / year
- Temporary
Reporting to the Lead, Recruitment, the Administrative Assistant, Recruitment is responsible for supporting our Central Recruiting team in all recruitment processes and assisting in the…
Added 7 hours ago
SG
Administrative Assistant
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 7 hours ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Full-time
…of the nervous system. Reporting to the Department Head, the Administrative Assistant will be responsible for departmental administration, finances, human resources , educational projects,…
Added 8 hours ago
Adjoint administratif / Adjointe administrative à temps partiel
Répit Emergo & Fondation Emergo
Montréal-Ouest, QC
…self-directed person to support its Executive Director with administrative activities and donation…
Added 8 hours ago
CF
Administrative Assistant
Canadian Forces Morale and Welfare Services
Victoria, BC
- Part-time
The Community Recreation Administrative Assistant plays an important role for Personnel Support Programs. They are essential in provides administrative support for the planning, organizing…
Added 8 hours ago
1
Administrative Assistant
123Dentist
London, ON
- $24 to $26 CAD / hour
- Full-time
The team at Wharncliffe Family Dental, located in London, ON are looking for a passionate, hard-working Administrative Assistant on a full-time basis.
Added 9 hours ago
ScotiaMcLeod Administrative Assistant - Saskatoon
Scotiabank
Saskatoon, SK
As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.
Added 9 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Part-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 9 hours ago
G
Administrative Assistant, Recruitment (Temporary)
Glencore
Sparwood, BC
- $55,800 CAD / year
- Temporary
Reporting to the Lead, Recruitment, the Administrative Assistant, Recruitment is responsible for supporting our Central Recruiting team in all recruitment processes and assisting in the…
Added 10 hours ago
EV
Administrative Assistant, Recruitment (Temporary)
Elk Valley Resources
Sparwood, BC
- $55,800 CAD / year
Reporting to the Lead, Recruitment, the Administrative Assistant, Recruitment is responsible for supporting our Central Recruiting team in all recruitment processes and assisting in the…
Added 10 hours ago
Preconstruction Administrative Assistant (Building)
Pomerleau
Ottawa, ON
As a Preconstruction Administrative Assistant at Pomerleau, you will play a pivotal role in supporting large scale building projects ranging from $1.5 million to over $1 billion. You will…
Added 10 hours ago
Administrative Assistant - Ontario North District, ON
Scotiabank
Sudbury, ON
The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support…
Added 10 hours ago
Administrative Assistant
Talent Acquisition Team at Westland Insurance. Text reply only.
Lethbridge, AB
We’re searching for an Administrative Assistant. Are you searching for new possibilities?
Added 10 hours ago
EV
Administrative Assistant, Recruitment (Temporary)
Elk Valley Resources
Sparwood, BC
- $55,800 CAD / year
- Full-time
Reporting to the Lead, Recruitment, the Administrative Assistant, Recruitment is responsible for supporting our Central Recruiting team in all recruitment processes and assisting in the…

University Health Network

Administrative Assistant II - CIPP

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

Apply on jobs.smartrecruiters.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Nov 5, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of Vacancies: 1
New or Replacement: Replacement
Site: Toronto Western Hospital
Department: Comprehensive Integrated Pain Program (CIPP)
Reports to: Manager
Salary Range: $26.14 to $32.67 per hour
Hours: 37.5 hours per week
Shifts: Monday - Friday (0800 - 1600)
Status: Permanent Full-Time
Closing Date: November 12, 2026

Position Summary

The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities.

Duties

Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
Performing reception responsibilities
Maintaining written and/or electronic calendar/schedule
Administering and monitoring billing procedures and departmental budgeting records
Ensuring efficient operation of the office, within the scope of authority
Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats
providing functional supervision to lower classified clerical position(s)
performing clerical support functions
performing cross-functional responsibilities, as required
performing other duties consistent with the job classification, as assigned

Qualifications

Completion of Grade XII or recognized equivalent
Completion of a post- secondary office administration program at the diploma level or equivalent
Three (3) years related administrative support experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
Previous supervisory experience preferred
Experience working in a health care environment an asset
Very good organizational and time management skills
Very good interpersonal and customer service skills
Very good verbal and written communications skills
Good knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology an asset

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Other (Not Listed)

Compensation: CAD 26.14 - CAD 32.67 - hourly

Apply on jobs.smartrecruiters.com About employer

More about this job

Responsibilities

The Administrative Assistant II provides secretarial and clerical support, including managing schedules, billing, and departmental records. They also perform reception duties and provide functional supervision to lower-classified clerical staff.

Requirements

Candidates must have a high school diploma and a post-secondary office administration diploma, along with three years of related experience. Proficiency in Microsoft Office and knowledge of medical terminology are required.

Skills

Medical terminology
Word processing
Database management
Spreadsheet software
Microsoft Office
Organizational skills
Time management
Interpersonal skills
Customer service
Verbal communication
Written communication
Confidentiality
Supervisory skills
Budgeting
Billing procedures

Benefits

Healthcare of Ontario Pension Plan (HOOPP)
Competitive offer packages
Transit access
UHN shuttle service
Corporate discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Medical Terminology
Microsoft Office
Data Entry
Billing
Budgeting
Reception
Healthcare
Hospital
Clerical Support
Scheduling
Supervision
Record Keeping
Time Management
Customer Service
UHN
Toronto Western Hospital
CIPP

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Administrative assistant jobs in Canada

#26-36 Administrative Assistant

Administrative Assistant 3 - Front Desk