This position has a term length of 1 year plus 1 day.
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
The Department of Surgery has 15 divisions and offers programs in undergraduate, graduate and postgraduate studies. The department also includes many other research groups who contribute to cutting edge advancement in areas such as transplantation, joint preservation and regeneration and surgical simulation technology. Founded in 1922, the department has been a leader in its field, striving to achieve a balance between technology and the human element that defines the art of surgery. The overarching mission of the department is to restore health through surgical intervention, and to remember that patient dignity and comfort are integral to overall health. Further information on the department can be found at www.ualberta/ca/surgery.
The Medical Education Program Administrator will work in the Postgraduate Office of Surgical Education, coordinating a postgraduate residency program under the leadership and direction of the Team Lead & Surgery Program Director.
This position works both independently and within a team structure to administer the many detailed tasks and projects required of this position. This position requires high levels of communication, organizational and interpersonal skills. Equally important, the individual in this position would have the ability to take initiative, be creative and thrive in a deadline driven environment.
Responsibilities
- Primary contact and resource for the residency training program residents & faculty
- Primary contact to liaise with Postgraduate Medical Education Office (PGME), Professional Association of Residents of Alberta (PARA) and the Royal College of Physicians and Surgeons of Canada (RC)
- Responsible for coordination of educational activities and clinical rotation scheduling for residents
- Responsible for program schedules including prepares resident training block schedules, electives, vacation/leaves, and coordination of teaching faculty/preceptors.
- Maintains systems of evaluation processes; including compiling data, collecting and disseminating reports and documents
- Coordinates & attends Residency Program Committee (RPC) and Competence Committee (CC) meetings, prepares agendas, reports and documentation with the Program Director and CC Chair
- Coordinates annual Resident Recruitment through the Canadian Medical Graduate Selection process (CaRMS)
- Coordinates examination processes; schedules, proctors & prepares materials for exams, recruits examiners for oral/simulation-based exams. Collates and tracks exam results
- Primary contact/resource for accreditation process for internal reviews (University of Alberta) and external reviews (Royal College of Physicians and Surgeons of Canada)
- Ensures Royal College accreditation standards are being met in day-to day operation and residency program committee functions
- Maintains residency program websites & communication
- This position includes the requirement to attend after-hours oral exams & minute evening meetings (approximately 12 per year)
Qualifications
Minimum
- Minimum, post-secondary business, office administration certificate or a related field
- Minimum 2 years’ experience in large academic, health care or related organization
- Proficiency with MS Office and Google Applications
- Excellent interpersonal and communication (oral and written) skill including strong ability to demonstrate professionalism, confidentiality and diplomacy
- Strong organization skill, accuracy and attention to detail
Preferred
- 3-5 years’ experience in a medical or academic environment with extensive involvement in post-secondary educational procedures at an administrative level would be ideal
- Experience with Zoom and various virtual platforms an asset
- Knowledge of University of Alberta and University of Alberta Hospital
- Experience with PeopleSoft an asset
- Experience with University of Alberta polices and process and employment legislation (FOIPP, Employments Standards) will be considered an asset
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
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Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
