Office & administration jobs in Canada

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Added 1 hour ago
SM
RQ11821 – Change Management Consultant – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 2 hours ago
PP
Cantonese Speaking Property Administrator - Co-op Housing Community
Precise Properties Inc
Mississauga, ON
- $39,000 to $45,000 CAD / year
- Full-time
Candidate must have strong people, administrative, and organizational skills
Added 2 hours ago
LB
Front Desk Receptionist
Langford Business Centre
Langford, BC
- Part-time
Greet members, guests, and clients, and show them to the waiting area or the office they're visiting
Added 2 hours ago
PP
Front Desk Receptionist
Parker Plumbing and Heating Ltd.
Dartmouth, NS
- Full-time
High school diploma or equivalent; additional training in office administration or customer service is an advantage.
Added 2 hours ago
PE
Purchaser
PTW Energy Services
Calgary, AB
- Full-time
Must have reliable transportation
Added 2 hours ago
SS
Chief Revenue Officer
Solen Software Group
Canada
- Full-time
Added 3 hours ago
PP
HR Administrative Assistant
PERMA PIPE INC
Camrose, AB
- $22 to $26 CAD / hour
- Full-time
Added 3 hours ago
PP
Administrative Assistant
PERMA PIPE INC
Camrose, AB
- $24 to $28 CAD / hour
- Full-time
Post-secondary education in Business Administration, Office Administration, Supply Chain Management, Logistics, or related discipline is considered an asset.
Added 4 hours ago
R&
Front Office Supervisor - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
- Full-time
Join our Front Office Team as a Front Office Supervisor where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four…
Added 4 hours ago
GD
Executive Administrative Assistant
General Dynamics Land Systems–Canada
London, ON
- Full-time
Tend to operational needs such as office supplies and equipment inventory.
Added 4 hours ago
RR
Office Administrator
Remote Robotic
Mississauga, ON
- $60,000 to $65,000 CAD / year
- Full-time
This is a hands-on role spanning office operations, administration, internal communications, employee and visitor experience, company meetings and events, business travel, and…
Added 4 hours ago
K
Contract Logistics Inventory Manager
Kuehne+Nagel
Mississauga, ON
- $90,000 to $115,000 CAD / year
- Full-time
Advanced computer proficiency, including MS Office Suite with expert-level Excel skills and operational reporting capabilities.
Added 4 hours ago
SE
Senior Construction Procurement Specialist - EPC / Spécialiste senior en approvisionnement de construction – EPC
Siemens Energy
Montreal, QC
- Full-time
Added 4 hours ago
SH
Admin & General - Administrative Assistant
Sandman Hotel Group
Vancouver, BC
- Full-time
EMPLOYMENT TYPE: Full Time (In office 4 days per week)
Added 4 hours ago
KS
Office Coordinator
Kelly Services (Canada), Ltd.
Toronto, ON · Etobicoke, ON
- $55,000 to $65,000 CAD / year
- Full-time
This is a hands-on, multifaceted role encompassing accounting and financial administration, membership coordination, office operations, HR administration and board support. The successful…
Added 4 hours ago
MV
Administrative Assistant
MARK VII EQUIPMENT INC
Burlington, ON
- $38.5 to $45 CAD / hour
- Full-time
Job Details: Job Location: Burlington Office - Burlington, ON, Position Type: Full-Time/Part-Time, Salary Range: $38.50 - $45.00Hourly, Job Category: Admin - Clerical,
Added 4 hours ago
T
Executive Assistant II
TD
Toronto, ON
- Full-time
We are looking for a dynamic professional for the position of Executive Assistant, Office of the CRO.
Added 4 hours ago
VS
Administrative Assistant (2026-11094)
Verve Senior Living
Mississauga, ON
- Part-time
Has proven typing and general office administration skills.
Added 5 hours ago
NP
Procurement Specialist, Raw Materials
Nature's Path
Richmond, BC
- Full-time
A degree or diploma in materials management, procurement, business administration, or a related field, or an equivalent combination of education and experience.
Added 5 hours ago
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Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
One (1) year experience in an office environment
Added 5 hours ago
IG
Administrative Assistant
IPEX Group
Langley (District), BC · CA - Langley - Office
- Full-time
The Administrative Assistant provides comprehensive support to ensure smooth day-to-day operations within the office. This role serves as the first point of contact for visitors and…
Added 5 hours ago
A
Administrative Assistant
Aliaxis
Langley (District), BC · CA - Langley - Office
- Full-time
The Administrative Assistant provides comprehensive support to ensure smooth day-to-day operations within the office. This role serves as the first point of contact for visitors and…
Added 5 hours ago
EE
Manufacturing Document Technician
Express Employment Professionals - Red Deer, AB
Lacombe, AB
- Full-time
Proficiency with Microsoft Office and Google Workspace, particularly Excel/Sheets and Word/Docs.
Added 5 hours ago
U
Automotive General Office Assistant
UPS
Concord, ON
- Full-time
Available to work 5 days per week
Added 5 hours ago
PÀ
Adjoint administratif/adjointe administrative
Place à l'emploi – Longueuil Rive-Sud
Laval, QC
- Full-time

University of Ottawa

Lead Executive Assistant

Ottawa, ON, Canada

$76,882.00 - $96,103.00 · Full-time

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Applications open in a new tab.

Job details

Pay: $76,882.00 - $96,103.00
Job type: Full-time
Experience: Minimum 7 years of demonstrated experience in a similar role
Posting language: English
Posted: Oct 7, 2026

Original job description

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Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Administrative Support

# of Open Positions:

1

Faculty/Service - Department:

Chief of Staff

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/10/07

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/22

Hours per week:

35

Salary Grade:

Non-Union Grade NC6 - 35 hrs

Salary Range:

$76,882.00 - $96,103.00

Position Purpose

Reporting to the Chief of Staff within the Vice-President Finance and Administration Office, the incumbent will provide administrative support to senior management to ensure smooth office operations. Coordinates the planning and implementation of the senior management office’s activities and projects in order to support the attainment of the office’s strategic objectives while maintaining the highest standard of quality. Performs all duties autonomously and proactively. May be required to organize meetings, coordinate correspondence and communications, manage schedules, arrange travel and prepare documents and reports.

In this role, your responsibilities will include:

Administrative Writing: Drafts and revises documents using templates and coordinates the translation of administrative correspondence on behalf of senior management. Creates and maintains templates for outbound official communication from offices of senior management, in compliance with uOttawa’s regulations and with a view to protecting the service’s image. Attends senior management meetings to take notes and prepare minutes to follow up on decisions. Prepares presentations, brochures, publications and other related documents from handwritten notes to support the chief executive. Prepares requests for approval by the Board of Governors, Senate, AC and other committees and subcommittees.
Operations Coordination: Coordinates the planning and implementation of the senior management office’s operational activities. Ensure that the office operates optimally by developing and implementing procedures, processes and work tools that align with the office’s strategic objectives, orientations and priorities in order to provide senior management with a standardized and high-quality support service.
Schedule and Meeting Management: Manages senior management schedules, schedules and confirms meetings to optimize use of time. Coordinates scheduling of meetings for committees and subcommittees chaired by senior managers. Maintains updated lists of members, and prepares and sends out meeting invitations and agendas. Prepares and distributes any necessary documents and files, and follows up on decisions.
Communication: Develops, implements and maintains effective communication strategies with all faculties/services under the responsibility of the senior management office in order to ensure proper coordination of activities and events. Acts as a resource person for communications with external clients on behalf of the senior management office.
File Management: Establishes and maintains an effective filing system to maintain the confidentiality of records and ensure the availability of complete, accurate records for future reference or audit purposes. Coordinates document archiving. Maintains a reminder system for files requiring follow-up.

What you will bring:

Postsecondary education in administration, office technology or an equivalent combination of education and work experience
Minimum 7 years of demonstrated experience in a similar role
Experience in bilingual administrative writing with excellent grammar skills
Excellent knowledge of computer software
Strong organizational skills, autonomy and judgment
Strong communication skills
Bilingual – English and French (written and spoken)

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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More about this job

Responsibilities

Provides autonomous administrative support to senior management and coordinates the office’s operational activities, schedules, meetings, communications, and projects. Prepares and manages official documents, meeting materials, records, and follow-ups while maintaining confidentiality and supporting the office’s strategic objectives.

Requirements

Requires postsecondary education in administration or office technology, or an equivalent combination of education and work experience, plus at least seven years of experience in a similar role. Candidates need bilingual English and French written and spoken communication, strong administrative writing and grammar, excellent computer software knowledge, and strong organizational skills, autonomy, judgment, and communication skills.

Skills

Administrative Writing
Bilingual Communication
Document Preparation
Meeting Coordination
Schedule Management
Project Coordination
Operations Coordination
Records Management
File Archiving
Presentation Preparation
Correspondence Management
Organizational Skills
Autonomy
Judgment
Planning
Client Service

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Senior Management
Office Operations
Administrative Writing
Bilingual Writing
English
French
Document Templates
Official Correspondence
Meeting Minutes
Board of Governors
Senate
Committee Coordination
Schedule Management
Meeting Agendas
Communications
Project Coordination
Operational Procedures
Records Management
Document Archiving
Confidentiality
Presentations
Travel Arrangements
Client Service
Planning

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Hiring at a glance

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Office & administration jobs in Canada

RQ11821 – Change Management Consultant – Senior

Cantonese Speaking Property Administrator - Co-op Housing Community

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Purchaser

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Administrative Assistant

Front Office Supervisor - The Wickaninnish Inn

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Office Administrator

Contract Logistics Inventory Manager

Senior Construction Procurement Specialist - EPC / Spécialiste senior en approvisionnement de construction – EPC

Admin & General - Administrative Assistant

Office Coordinator

Administrative Assistant

Executive Assistant II

Administrative Assistant (2026-11094)

Procurement Specialist, Raw Materials

Medical Office Assistant

Administrative Assistant

Administrative Assistant

Manufacturing Document Technician

Automotive General Office Assistant

Adjoint administratif/adjointe administrative

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Advertised starting pay

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Office & administration jobs in Canada