Reporting to the Assistant to the Director and working closely with the Graduate Advisor and Undergraduate Advisor, the Program Assistant performs a wide variety of secretarial and administrative duties to support the School of Exercise Science, Physical and Health Education’s graduate and undergraduate programs. The school offers four Masters programs (MEd Coaching Studies; MA Kinesiology; MSc Kinesiology; MA Physical Education), 1 PhD (Kinesiology); and 3 undergraduate programs (BA Recreation & Health Education; BSc Kinesiology; Physical and Health Education).
This position requires a level of education, training, and experience equivalent to three (3) years’ experience working within a comparable environment.
Knowledge, Skills, And Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail in a busy work environment.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Experience in maintaining confidential and sensitive information.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos, spreadsheets and reports.
- Experience in scheduling meetings and calendar coordination.
- Experience with event planning and coordination.
- Proficiency with MS-Office Suite and a strong knowledge of electronic file management and shared file systems.
- Ability to establish and maintain effective working relationships with staff and faculty both within the school and in other departments.
Specialized knowledge/education
- Secondary School diploma or equivalent.
- Knowledge of UVic’s Graduate and Undergraduate regulations and University systems (BANNER, AIRS, FAST Student, SharePoint) considered an asset.
- Knowledge of Web authoring tools (Cascade) considered an asset.
- Knowledge of and experience of managing social media considered an asset.
