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Added 6 days ago
Commercial Sample Coordinator
Vitalus Nutrition Inc
BC
Added 19 hours ago
VN
Sr. Manager, Quality Assurance & Quality Control
Vitalus Nutrition Inc
Winnipeg, MB
- Full-time
Added 3 days ago
VN
Sr. Manager, Quality Assurance & Quality Control
Vitalus Nutrition Inc
Abbotsford, BC
- Full-time
Added 29 days ago
VN
Customer Sales Coordinator
Vitalus Nutrition Inc
Abbotsford, BC
- $53,500 to $60,000 CAD / year
- Full-time
Added 29 days ago
VN
Production Machine Operator
Vitalus Nutrition Inc
AB
- Up to $22.5 CAD / hour
- Full-time
Added 29 days ago
VN
IT Project Coordinator
Vitalus Nutrition Inc
Abbotsford, BC
- $58,000 to $68,000 CAD / year
- Full-time
Added 1 month ago
VN
Maintenance Planner/Scheduler
Vitalus Nutrition Inc
Abbotsford, BC
- $80,000 to $100,000 CAD / year
- Full-time
Added 1 month ago
VN
Engineering & Maintenance Manager
Vitalus Nutrition Inc
AB
- Full-time
Added 1 month ago
VN
Engineering & Maintenance Manager
Vitalus Nutrition Inc
Winnipeg, MB
- Full-time
Added 1 month ago
VN
Production Machine Operator
Vitalus Nutrition Inc
Abbotsford, BC
- Up to $24.5 CAD / hour
- Full-time
Added 1 month ago
VN
Sr. Instrumentation & Controls Specialist
Vitalus Nutrition Inc
Abbotsford, BC
- $92,500 to $110,000 CAD / year
- Full-time
Added 2 months ago
VN
Production Supervisor - Night Shift
Vitalus Nutrition Inc
Abbotsford, BC
- $68,000 to $78,000 CAD / year
- Full-time
Added 2 months ago
VN
Sanitation Associate
Vitalus Nutrition Inc
Abbotsford, BC
- Up to $22 CAD / hour
- Full-time
Added 4 months ago
VN
process operator - food and beverage processing
Vitalus Nutrition Inc
Abbotsford, BC
- Full-time
Added 2 months ago
VN
Maintenance Supervisor
Vitalus Nutrition Inc
Abbotsford, BC
- $95,000 to $105,000 CAD / year
Added 2 months ago
VN
Production Machine Operator
Vitalus Nutrition Inc
Winnipeg, MB
- Full-time
This position operates requires working 12-hour day shifts (7:00 a.m
Added 3 months ago
VN
Health & Safety Coordinator
Vitalus Nutrition Inc
Abbotsford, BC
- $58,000 to $68,000 CAD / year
- Full-time
Added 3 months ago
VN
Maintenance Technician – Electrician (Red Seal Electrician)
Vitalus Nutrition Inc
Abbotsford, BC
- $43 to $46 CAD / hour
- Full-time
Flexibility to work 12-hour rotating shifts, including nights, weekends, and holidays
Added 6 months ago
VN
Warehouse Associate - MDI
Vitalus Nutrition Inc
Winnipeg, Manitoba
- Full-time

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Vitalus Nutrition Inc

Commercial Sample Coordinator

BC, Canada

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Job details

Posting language: English
Posted: Nov 7, 2026

Original job description

Every sample is a chance to win new business.

At Vitalus, customer samples are often a customer's first hands-on experience with our products. As our Commercial Sample Coordinator, you'll make sure each one arrives on time, in the right condition and with the right paperwork. You'll work with Commercial, Quality, Technical and Inventory teams to help us respond quickly and consistently to new opportunities around the world.

IS THIS YOU?

You're highly organized and dependable. You juggle several urgent requests and see each one through to the end, because customers are counting on it.
You ask the right questions up front. You confirm the details first, so the work goes smoothly and nothing is left to guesswork.
You build trust through follow-through. You want a role where reliability and teamwork directly help the business grow.

If this sounds like you, let's talk.

WHAT YOU'LL DO

Deliver Samples That Impress
- Confirm the details with Commercial before preparing a sample: product, quantity, packaging, timing and paperwork
- Select, portion, package and label samples using approved processes and Good Manufacturing Practices
- Choose the best courier option for cost, speed and reliability, and track each sample until it's delivered
- Prepare complete, accurate paperwork for regulatory agencies before shipping, where needed
Keep the Sample Library Ready
- Keep a well-organized, well-stocked sample library with every sample linked to its batch and Certificate of Analysis
- Replace expired samples promptly and keep packaging and labels in stock
Track Every Sample
- Keep full product and batch traceability for every sample
- Record status and destinations accurately in D365 and our CRM
- Follow up after delivery to gather customer feedback and next steps
Connect the Team and Improve the Process
- Work with Quality and Technical teams to choose the right batches and documents for each customer
- Raise risks, delays and gaps early
- Find ways to make the sample process faster and more accurate

WHAT YOU'LL BRING

Experience in sample coordination, sales support, customer service, operations, quality or food manufacturing
Strong organization and attention to detail when handling several time-sensitive requests
Proficiency with Microsoft Word, Excel and business systems
Clear, confident communication with people at all levels
A calm, problem-solving mindset when priorities change
Bonus: food-safety training, Good Manufacturing Practices knowledge, or experience with D365, CRM systems or batch traceability

SEND IT RIGHT. HELP US WIN.

This role helps shape how customers first see Vitalus. If you take pride in getting the details right and enjoy working with a supportive team, we'd love to hear from you.

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The Commercial Sample Coordinator at Vitalus Nutrition will prepare customer samples, make sure they ship on time with correct packaging and paperwork, and keep the sample library and records accurate. The role also works with Commercial, Quality and Technical teams to follow up with customers after delivery.

Requirements

Vitalus Nutrition needs candidates with experience in sample coordination, sales support, customer service, operations, quality or food manufacturing. They need strong organization, attention to detail, and proficiency with Microsoft Word, Excel and business systems. Food-safety training, GMP knowledge and D365 or CRM experience are assets.

Skills

Sample preparation and packaging
Labelling
Courier selection and shipment tracking
Batch traceability
Certificate of Analysis management
Regulatory documentation
Inventory and stock management
D365
CRM systems
Microsoft Excel
Microsoft Word
Good Manufacturing Practices
Food safety
Order prioritization
Attention to detail
Cross-functional coordination
Customer follow-up
Process improvement

Keywords

sample coordination
sample management
commercial operations
customer samples
courier management
shipping coordination
batch traceability
Certificate of Analysis
Good Manufacturing Practices
GMP
food safety
regulatory paperwork
inventory management
D365
CRM
Microsoft Excel
Microsoft Word
order coordination
sales support
customer service

Seniority

Entry level

Tools

Microsoft Word
Microsoft Excel
D365
CRM

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