Executive assistant jobs in Whitchurch-Stouffville, ON and nearby

Within 25 km

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Added 1 day ago
RC
Executive Assistant
Randstad Canada
Markham, ON
- $110,000 to $125,000 CAD / year
- Full-time
We are seeking a highly strategic and tech-savvy Executive Assistant to join a rapidly expanding, tech-focused organization in Markham, Ontario. If you want to elevate your career in…
Added 1 day ago
P
Executive Assistant and Office Manager
Procom
Newmarket, ON
- $24 to $30 CAD / hour
- Contract
Hybrid position with 3 days in office.
Added 16 days ago
MS
Executive assistant
Maple Supply Chain Management Inc.
Markham, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 22 days ago
JD
Executive Assistant To CEO
JD Development Group
Markham, ON
- Full-time
Location: Markham, Ontario, five days per week, with occasional off-site attendance at events and external meetings
Added 25 days ago
TN
Executive Assistant
The Nature Conservancy of Canada
King, ON
- $55,648 to $62,608 CAD / year
- Full-time
- Contract
…today. The Nature Conservancy of Canada (NCC) is looking for a Executive Assistant to join a team committed to protecting our most important natural areas and the plants and animals they…
Added 1 month ago
MS
executive assistant
Maple Supply Chain Management Inc.
Markham, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
WI
Executive Assistant
WSP in Canada
Markham, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 1 month ago
J&
Executive Assistant
Johnson & Johnson MedTech
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 1 month ago
TP
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
- $120,000 to $130,000 CAD / year
- Full-time
Must have driver's license and access to a reliable vehicle
Added 1 month ago
BO
Executive Assistant
Bank of China (Canada)
Markham, ON
- Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President & CEO. This role is responsible for coordinating executive…
Added 2 months ago
A
Executive Assistant
Aecon
Pickering, ON
- $70,000 to $100,000 CAD / year
Reporting to the Senior Project Director, the CanAtom Executive Assistant provides day-to-day support to the project senior leadership team.
Added 2 months ago
H
Executive Assistant
Humaniti
Markham, ON
- Full-time
The Executive Assistant to the Global Executive Director is a high-trust, high-impact role at the center of a mission-driven organization. You will enable the GED to operate efficiently and…
Added 2 months ago
WI
Executive Assistant
WSP in Canada
Markham, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 2 months ago
B
Executive Assistant/Personal Assistant
BGIS
Markham, ON
- $60,000 to $85,000 CAD / year
- Full-time
Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and…
Added 5 months ago
RC
Licensed Real Estate Executive Assistant
Ralph Ciancio Homes
Markham, Ontario
- Full-time
As our business continues to grow, we are looking for an experienced Executive Assistant to support the Broker/Owner in a fast-paced working environment. This candidate will ensure…
Added 6 months ago
PS
English/Mandarin Executive Assistant
Pacific Smoke International Inc.
Markham, Ontario
- Full-time
…design, and support it. We’re looking for English/Mandarin Executive Assistant to join our scaling…

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WSP in Canada

Executive Assistant

Markham, ON, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 8, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $

MB & ON: $

NB, NL, NS, PE & QC: $

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide high-level administrative and confidential support to two members of the Canadian Executive Leadership Team. Manage complex calendars, coordinate international travel, and facilitate strategic initiatives and executive communications.

Requirements

Requires over 10 years of administrative experience, including at least 5 years supporting senior executives in a large organization. Proficiency in Microsoft 365 is essential, and experience with ERP systems or bilingualism in English and French is an asset.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Stakeholder Management
Microsoft 365
PowerPoint
Excel
SharePoint
Oracle
ERP Systems
Bilingualism
Document Preparation
Confidentiality
Organizational Skills
Interpersonal Communication

Benefits

Flexible work

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Microsoft 365
Outlook
PowerPoint
Excel
Teams
SharePoint
Oracle
ERP
Professional Services
Calendar Management
Travel Logistics
Stakeholder Relations
Executive Operations
Bilingual
English
French
Business Administration
Corporate Communications
Project Support

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