Executive assistant jobs in Ottawa, ON and nearby

Within 25 km

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Added 8 hours ago
DS
Executive Assistant
D-TA Systems Inc.
Ottawa, ON
- Full-time
We are seeking a highly organized, proactive, technologically proficient, and resourceful Executive Assistant to join our team in Ottawa, Ontario. This is a full-time, on-site position…
Added 9 hours ago
CA
Executive Assistant
Colleges and Institutes Canada
Ottawa, ON
- Full-time
The Executive Assistant (EA) provides administrative assistance to aid in the planning, co-ordination and management of the day-to-day operations and activities of the Executive and of the…
Added 9 hours ago
CA
Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes Canada
Ottawa, ON
- Full-time
- Temporary
WE ARE LOOKING FOR A : EXECUTIVE ASSISTANT / HR COORDINATOR
Added 20 hours ago
RH
Bilingual Executive Assistant
Robert Half
Ottawa, ON
- $71,000 to $87,000 CAD / year
We are partnering with an excellent Non for Profit organization that's looking to add a Bilingual Executive Assistant supporting a VP. This is a full-time/permanent role.
Added 20 hours ago
Executive Assistant II (RFT 1.0 FTE)
The Royal
Ottawa, ON
This position provides professional administrative support and office management to the Executive and Clinical Leadership team to ensure the efficient delivery of corporate administrative…
Added 20 hours ago
EE
Bilingual Executive Assistant
Express Employment Professionals
Ottawa, ON
- $55,500 to $75,000 CAD / year
- Full-time
- Contract
…construction industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive…
Added 20 hours ago
A
Bilingual Executive Assistant
adecco
Ottawa, ON
- $76,200 to $95,100 CAD / year
- Contract
- Temporary
Adecco is currently hiring a Bilingual Executive Assistant for a senior-level executive support opportunity in Ottawa, ON.
Added 1 day ago
HO
Parliamentary Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Reporting directly to the Member of Parliament, the Parliamentary Assistant plays a key role in supporting parliamentary and legislative activities by conducting research, analyzing complex…
Added 1 day ago
HO
Parliamentary Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Reporting directly to the Member of Parliament, the Parliamentary Assistant plays a key role in supporting parliamentary and legislative activities by conducting research, analyzing complex…
Added 1 day ago
WF
Parliamentary Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Reporting directly to the Member of Parliament, the Parliamentary Assistant plays a key role in supporting parliamentary and legislative activities by conducting research, analyzing complex…
Added 1 day ago
S
Executive Assistant + Office Manager
spark*advocacy
Ottawa, ON
- Full-time
…office. This is a hands-on role at the centre of the agency: part executive assistant, part office…
Added 2 days ago
WI
Executive Assistant
WSP in Canada
Gatineau, QC
- Full-time
WSP is seeking an experienced Executive Assistant to support the Executive Vice President for the Property & Buildings Sector.
Added 2 days ago
WI
Executive Assistant
WSP in Canada
Ottawa, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support the Executive Vice President for the Property & Buildings Sector.
Added 2 days ago
WI
Executive Assistant
WSP in Canada
Gatineau, QC
- Full-time
WSP is seeking an experienced Executive Assistant to support the Executive Vice President for the Property & Buildings Sector.
Added 2 days ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON
- Full-time
…related documents from handwritten notes to support the chief executive. Prepares requests for approval by the Board of Governors, Senate, AC and other committees and…
Added 2 days ago
W
Executive Assistant
WSP
Ottawa, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support the Executive Vice President for the Property & Buildings Sector.
Added 2 days ago
LS
Executive Assistant
LRO Staffing
Ottawa, ON
- Contract
Executive & Board Assistant - Contract - 19658
Added 2 days ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON
- Full-time
…related documents from handwritten notes to support the chief executive. Prepares requests for approval by the Board of Governors, Senate, AC and other committees and…
Added 4 days ago
EC
Executive Assistant, Executive Office
Engineers Canada
Ottawa, ON
- Full-time
Executive Assistant, Executive Office (Hybrid)
Added 10 days ago
TH
Executive Assistant
TAG HR
Ottawa, ON
- $70,000 to $85,000 CAD / year
- Full-time
…post-secondary education sector, is seeking an experienced Executive Assistant to provide high-level administrative and operational support to an Executive and their…
Added 11 days ago
A
Executive Assistant
Altis
Ottawa, ON
- $71,000 to $87,000 CAD / year
- Full-time
Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of…
Added 12 days ago
CG
Executive Administrative Assistant
CLV Group
Ottawa, ON
- Full-time
We are seeking a proactive, highly organized Executive Assistant to support our CEO and members of our executive team at CLV Group. This is an exceptional opportunity for an experienced…
Added 12 days ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
The Assistant to the Executive Assistant, Vice President, Finance and Administration provides clerical help for administrative activities of the Office of the Vice President, Finance and…
Added 17 days ago
RH
Executive Assistant
RE/MAX Hallmark Realty Group
Ottawa, ON
- Full-time
Role Description The Executive Assistant role is a full-time, on-site position based in Nepean, ON. The Executive Assistant will provide high-level administrative support to senior…
Added 18 days ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $55,000 to $75,000 CAD / year
- Full-time
…construction industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive…

WSP in Canada

Executive Assistant

Ottawa, ON, Canada

#NousSommesWSP RémunérationAB, BC, NT, NU, SK et YT : 79 300 $ - 105 100 $ · Full-time

Apply on LinkedIn About employer

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Job details

Pay: #NousSommesWSP RémunérationAB, BC, NT, NU, SK et YT : 79 300 $ - 105 100 $
Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English · French
Posted: Nov 12, 2026

Original job description

English section of this bilingual listing.

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support the Executive Vice President for the Property & Buildings Sector.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to our senior leader and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow the executive to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

Your Impact

Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $79,300 - $105,100

MB & ON: $$72,400 - $99,700

NB, NL, NS, PE & QC: $$71,700 - $95,200

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading engineering, science and infrastructure solutions firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Read the full bilingual original

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support the Executive Vice President for the Property & Buildings Sector.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to our senior leader and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow the executive to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

Your Impact

Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $79,300 - $105,100

MB & ON: $$72,400 - $99,700

NB, NL, NS, PE & QC: $$71,700 - $95,200

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

Et si vous pouviez redéfinir le champ des possibles? Avec nous, c’est possible. Vous recherchez un but. De la croissance. Des possibilités. Des gens qui vous comprennent.

Nous sommes le point de convergence de personnes ambitieuses, passionnées et novatrices qui façonnent le monde.

Grâce à une profondeur et à une diversité inégalées d’expertise en ingénierie, en services-conseils et en sciences, nos esprits brillants à l’échelle mondiale s’unissent pour propulser des solutions locales.

Nous sommes des pionniers et des créateurs d’impact.

Nous sommes des Visionnaires. Nous sommes WSP. L’occasion WSP est à la recherche d’une personne d’expérience pour occuper le poste d’adjoint(e) de direction auprès du vice-président exécutif du secteur Bâtiment. Il s’agit d’un rôle très visible, au cœur des activités de la haute direction, qui consiste à offrir un soutien de confiance à notre dirigeant principal et à contribuer à accroître l’efficacité organisationnelle. Vous serez responsable de gérer des priorités complexes, de coordonner des activités stratégiques et de créer les conditions permettant au dirigeant de se concentrer sur la direction de l’entreprise. Nous recherchons une personne professionnelle, proactive et accomplie, qui excelle dans un environnement au rythme soutenu, fait preuve d’un bon jugement et établit de solides relations à tous les niveaux de l’organisation. Si vous êtes hautement organisé(e), adaptable et aimez travailler en coulisses pour avoir un impact concret, nous aimerions vous connaître. Votre impact

Gérer des calendriers complexes et fréquemment modifiés, les priorités, les réunions et les demandes des parties prenantes
Coordonner les déplacements nationaux et internationaux, l’hébergement et la logistique
Préparer et traiter les notes de frais et la documentation connexe
Organiser et soutenir les réunions de la haute direction, les événements de leadership et les initiatives stratégiques
Rédiger, coordonner et diffuser des communications au nom des membres de la haute direction
Préparer le matériel de réunion, les présentations, les rapports et les documents d’information
Prendre des notes lors des réunions, assurer le suivi des mesures à prendre et veiller au respect des principaux engagements
Établir et maintenir de solides relations de travail avec les parties prenantes internes et externes
Collaborer avec les professionnels du soutien administratif de l’ensemble de l’entreprise et assurer un soutien de remplacement au besoin
Soutenir des projets et des initiatives spéciales qui contribuent à l’atteinte des objectifs d’affaires

Les compétences que vous apporterez à WSP

Une formation postsecondaire en administration des affaires ou dans un domaine connexe est considérée comme un atout
Dix (10) années ou plus d’expérience en administration au sein d’une grande organisation complexe
Plus de cinq années d’expérience à soutenir des cadres supérieurs ou des équipes de haute direction
Une expérience auprès de dirigeants dans un environnement de services professionnels est considérée comme un atout
Maîtrise avancée de Microsoft 365, notamment Outlook, PowerPoint, Excel, Teams et SharePoint
Solides compétences en création de présentations, en préparation de documents et en production de rapports
Compétences organisationnelles exceptionnelles et capacité à gérer plusieurs priorités et échéances concurrentes
Grand souci du détail et engagement à fournir un travail de grande qualité
Excellentes compétences interpersonnelles et en communication, avec la capacité d’interagir avec assurance avec des parties prenantes de haut niveau
Discrétion et professionnalisme démontrés dans le traitement de renseignements confidentiels et sensibles
Débrouillardise, proactivité et capacité à travailler de façon autonome avec un minimum de supervision
Une expérience avec Oracle ou d’autres systèmes ERP est considérée comme un atout
Le bilinguisme en français et en anglais est considéré comme un atout

Pourquoi choisir WSP? Notre raison d’être est de façonner des collectivités qui font progresser l’humanité. Les ingénieurs, conseillers et scientifiques les plus brillants du monde entier ont choisi WSP comme milieu professionnel.

Fièrement canadienne – nous figurons parmi les 100 meilleurs employeurs au Canada en 2026.
Une communauté mondiale d’esprits brillants – votre prochaine idée, votre prochain mentor ou votre prochaine occasion est toujours à portée de main.
Des possibilités illimitées commencent ici. Que ce soit ailleurs au pays ou aux quatre coins du monde, nous vous aidons à façonner votre rôle en fonction de vos ambitions, parce que votre croissance nourrit la nôtre.
Travail flexible, véritable équilibre – nous reconnaissons l’importance de l’équilibre dans nos vies et vous encourageons à faire de votre propre équilibre une priorité.

#NousSommesWSP RémunérationAB, BC, NT, NU, SK et YT : 79 300 $ - 105 100 $

MB et ON : 72 400 $ - 99 700 $

NB, NL, NS, PE et QC : 71 700 $ - 95 200 $ Divulgation :

Le salaire final accordé pour ce poste peut varier par rapport à la fourchette indiquée ci-dessus en fonction de plusieurs facteurs, notamment, sans s’y limiter, la formation pertinente, les qualifications, les certifications, l’expérience, les compétences, l’ancienneté, l’emplacement géographique, le rendement ainsi que les besoins de l’entreprise ou de l’organisation. La fourchette salariale indiquée dans cette offre d’emploi peut être modifiée pour des raisons commerciales. Laissez votre marque chez WSP

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading engineering, science and infrastructure solutions firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide trusted executive support to the Executive Vice President for the Property & Buildings Sector by managing complex calendars, priorities, travel, expenses, meetings, and communications. Prepare executive materials, track commitments, build stakeholder relationships, coordinate with administrative colleagues, and support special projects and strategic initiatives.

Requirements

The role calls for at least 10 years of administrative experience in a large, complex organization, including more than five years supporting senior executives or executive leadership teams. Candidates should have advanced Microsoft 365 skills, strong organizational, communication, presentation, and reporting abilities, sound judgment, discretion, and the ability to work independently; post-secondary education, professional-services experience, ERP experience, and English-French bilingualism are assets.

Skills

Executive Calendar Management
Priority Management
Travel Coordination
Expense Reporting
Executive Meeting Support
Strategic Initiative Coordination
Business Communication
Presentation Preparation
Report Preparation
Meeting Minutes
Action Item Tracking
Microsoft 365
Confidential Information Handling
Organizational Skills
ERP Systems

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Executive Operations
Calendar Management
Priority Management
Domestic Travel
International Travel
Expense Reports
Leadership Events
Strategic Initiatives
Executive Communications
Presentation Preparation
Document Preparation
Reporting
Meeting Minutes
Action Item Tracking
Stakeholder Relations
Microsoft 365
Outlook
PowerPoint
Excel
Microsoft Teams
SharePoint
Oracle
ERP Systems
Professional Services
Confidential Information
Property & Buildings

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