Executive assistant jobs in Vaughan, ON and nearby

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Added 3 months ago
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Executive Assistant
Kainos
Toronto, ON
- Full-time
As an Executive Assistant at Kainos in the Workday Services Business Unit, you will be responsible for providing high-quality administrative services and processes that support the…
Added 5 months ago
AA
Executive Assistant
Arcanus Aerial Systems Inc.
Vaughan, Ontario
- Full-time
This is a full-time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a…
Added 5 months ago
RC
Licensed Real Estate Executive Assistant
Ralph Ciancio Homes
Markham, Ontario
- Full-time
As our business continues to grow, we are looking for an experienced Executive Assistant to support the Broker/Owner in a fast-paced working environment. This candidate will ensure…
Added 6 months ago
PS
English/Mandarin Executive Assistant
Pacific Smoke International Inc.
Markham, Ontario
- Full-time
…design, and support it. We’re looking for English/Mandarin Executive Assistant to join our scaling…
Added 2 months ago
EM
Jr. Executive Assistant (3 days/week in Office)
Electric Mind
Toronto, ON
- Full-time
We are seeking a highly organized, motivated, and detail-oriented Junior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week…
Added 2 months ago
Executive Assistant
WSP
Toronto, ON
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 2 months ago
AVP, Assistant Corporate Secretary
Aviva
Toronto, ON
As an AVP, Assistant Corporate Secretary, you'll work closely with the Corporate Secretary, Board of Directors, Executive Team and senior business leaders to help ensure the smooth…
Added 2 months ago
AC
AVP, Assistant Corporate Secretary
Aviva Canada
Toronto, ON
- Full-time
As an AVP, Assistant Corporate Secretary, you'll work closely with the Corporate Secretary, Board of Directors, Executive Team and senior business leaders to help ensure the smooth…
Added 5 months ago
MS
Executive Assistant
Maxxit Systems Inc
Toronto, Ontario
- $60,000 to $70,000 CAD / year
- Full-time
This role will require 5 days per week on site at the Toronto Office
Added 5 months ago
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Executive Assistant
Sagard
Toronto, Ontario
- Full-time
Based in Toronto, the Executive Assistant is a foundational member of the team. This role supports 3 executives (one in Montreal, two in NYC), with the workload split equally across all…
Added 5 months ago
Executive Assistant
Speer Technologies Inc
Toronto, Ontario
We're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate - spanning calendar…
Added 5 months ago
SH
Executive Assistant (House Manager)
Sage Haus
Etobicoke, Ontario
- $70,000 to $75,000 CAD / year
- Full-time
Job Title: Executive Assistant (House Manager)

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Arcanus Aerial Systems Inc.

Executive Assistant

Vaughan, ON, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: May 31, 2026

Original job description

Company Description

Arcanus Aerial Systems Inc. is a defence technology company building integrated unmanned systems and AI-driven sensing for security and intelligence missions worldwide. Beyond our core fixed-wing, VTOL, and hybrid UAV platforms, Arcanus is expanding across a broader defence portfolio - including counter-UAS capabilities, autonomous systems, and integrated payloads - delivered through a growing network of manufacturing and technology partnerships. With a focus on sovereign, allied supply chains, we deliver scalable, reliable systems that provide real-time, actionable intelligence while keeping personnel out of harm's way. Guided by a mission to empower defence and civilian customers, we are building toward a safer and more connected world.

Role Description

This is a full-time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a fast-moving leadership team - owning complex calendars, coordinating domestic and international travel, and managing confidential document flow with discretion. This is a high-trust, high-tempo role for someone who thrives on ambiguity, anticipates needs before they're voiced, and operates calmly as the first point of contact at the senior level.

What you'll do

Own complex, shifting calendars for two senior executives and coordinate across time zones
Plan domestic and international travel, including in-country government and partner meetings
Prepare and manage expense reports and related financial and logistical administration
Coordinate board, investor, and partner scheduling, and prepare meeting materials
Manage NDAs, document logistics, and sensitive information with absolute discretion
Keep the office and day-to-day administration running smoothly

Qualifications

4+ years in executive administrative support, ideally to C-suite or senior leadership
Proven discretion handling confidential information and senior stakeholders
Strong organizational, time-management, and written communication skills
Proficiency with Microsoft Office Suite and modern scheduling tools
Comfort with ambiguity, rapidly shifting priorities, and a fast-paced environment
Ability to work both independently and collaboratively
Experience in aerospace, defence, or technology sectors is an asset
Eligibility for security clearance is an asset

Apply on LinkedIn About employer

More about this job

Responsibilities

The Executive Assistant will support three senior executives by managing complex calendars, coordinating travel, and handling confidential documents. This role requires anticipating needs and maintaining smooth day-to-day operations.

Requirements

Candidates should have over 4 years of experience in executive administrative support, preferably for senior leadership. Strong organizational skills and discretion in handling sensitive information are essential.

Skills

Executive Administrative Support
Discretion
Organizational Skills
Time Management
Written Communication
Microsoft Office Suite
Scheduling Tools
Ambiguity Management
Collaboration
Aerospace Knowledge
Defence Knowledge
Technology Knowledge
Security Clearance Eligibility

Visa sponsorship

Not detected in the job text

Keywords

Defence Technology
Unmanned Systems
AI
UAV Platforms
Counter-UAS
Autonomous Systems
Integrated Payloads
Operational Support
Calendar Management
Travel Coordination
Expense Reports
Document Management
Confidential Information
Aerospace
Technology
Security Clearance

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