Our client....... a residential homebuilder is hiring an Accounts Payable Specialist to provide support to the accounting team. The Accounts Payable Specialist will be responsible for managing the company's outgoing payments, ensuring invoices are processed accurately and on time, and maintaining strong vendor relationships. This role plays a key part in the company's financial operations by supporting cash flow management and internal controls. T h e d uties will include handling invoices for our land development, high-rise and low-rise projects and provide support in a safe and friendly work environment.
Duties and responsibilities
- Review, verify, and process vendor invoices for accuracy and appropriate approvals.
- Circulate invoices for approvals, if required.
- Process various utility bills and tax bills for payment before due date.
- Match purchase orders, site approvals, and invoices (3-waymatch) before processing PO invoices.
- Reconcile vendor statements and resolve discrepancies.
- Respond to vendor inquiries regarding payment status.
- Maintain accurate and organized AP records and documentation.
- Assist with month-end payments.
- Ensure compliance with company policies and internal controls.
- Monitor AP aging reports and flag past-due items
- Collaborate with other departments to resolve invoice or PO issues.
- Support internal and external audits by providing documentation as needed.
- Provide support to accounting team in getting invoice approvals.
- Provide any other support as required.
Qualifications
- A diploma or Bachelor’s degree in accounting
- Two years of accounts payable or general accounting experience.
- Proficiency with ERP accounting software (QuickBooks, SAP, Newstar, Jonas Premier etc.).
- Experience with Newstar Enterprise will be considered an asset.
- Experience in residential development and/or home construction industry will be considered an asset.
- Excellent communication skills (written, verbal and comprehension) are imperative.
- Strong attention to detail.
