Executive assistant jobs in Vaughan, ON and nearby

Within 25 km

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Added 2 months ago
TR
Executive Assistant To Senior Rabbi
Telescope Recruitment
Toronto, ON
- Full-time
Job Title: Executive Assistant To Senior Rabbi
Added 2 months ago
IB
Retail Executive Assistant (6 Month Contract)
Indigo Books & Music
Toronto, ON
- $70,000 to $95,000 CAD / year
- Contract
The Retail Executive Assistant (EA) provides consistently strong Executive level support as the primary liaison for a wide variety of internal and external stakeholders, on a diverse range…
Added 2 months ago
OM
Executive Administrative Assistant
Omnicom Media
Toronto, ON
- Full-time
The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective…
Added 2 months ago
B
Executive Assistant, Investment Banking, BMO Capital Markets
BMO
Toronto, ON
- Full-time
Added 2 months ago
Executive Assistant
Bulk Barn
Aurora, ON
The Executive Assistant provides comprehensive administrative and organizational support to senior leadership. This position serves as a key point of coordination for executive schedules,…
Added 2 months ago
CP
Executive Assistant (12 Month Contract)
Choice Properties
Toronto, ON
- Full-time
Hybrid Model: 4 days in office
Added 2 months ago
Executive Administrative Assistant
International Business University
Toronto, ON
Join one of Canada's fastest-growing universities as our Executive Administrative Assistant, where you will play a key role in supporting executive leadership and driving the effective…
Added 2 months ago
RB
Executive Assistant, Commercial Banking Operations
Royal Bank of Canada
Toronto, ON
- Full-time
As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence…
Added 2 months ago
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Executive Assistant, Central Business Services
Deloitte
Toronto, ON
- Full-time
As a Executive Assistant, your duties will include but not be limited to:
Added 2 months ago
D
Senior Executive Assistant, Central Business Services
Deloitte
Toronto, ON
- Full-time
As a Senior Executive Assistant, your duties will include but not be limited to:
Added 2 months ago
T
Executive Assistant (12-month Contract)
TVO
Toronto, ON
- Full-time
Position Title: Executive Assistant (12-month Contract)
Added 2 months ago
R
Executive Assistant, Commercial Banking Operations
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence…
Added 2 months ago
CP
Executive Assistant (12 Month Contract)
Choice Properties
Toronto, ON
- Full-time
Hybrid Model: 4 days in office
Added 2 months ago
Executive Assistant, Global Transaction Banking Operations
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 2 months ago
GB
Executive Assistant
Govan Brown & Associates
Toronto, ON
- Full-time
Govan Brown is looking for an Executive Assistant to join our Toronto team and play a key role in keeping our Executive Team organized, connected and moving forward. Beyond executive…
Added 2 months ago
Executive Assistant
Banyan Software
Toronto, ON
Executive Assistant to the Chief Operating Officer
Added 2 months ago
B
Executive Assistant/Personal Assistant
BGIS
Markham, ON
- Full-time
Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and…
Added 2 months ago
CS
Executive Assistant and Proposal Writer
Carefirst Seniors & Community Services Association
Toronto, ON
- $48,000 to $55,000 CAD / year
- Full-time
We are currently seeking an Executive Assistant/Proposal Writer to fill a vacant position at our Administration Team.
Added 2 months ago
Executive Assistant
Aecon
Toronto, ON
Able to work in-office 3 - 5 days per week to support business and operational needs
Added 2 months ago
CS
Executive Assistant (Family Health Team)
Carefirst Seniors & Community Services Association
Toronto, ON
- $48,000 to $60,000 CAD / year
- Full-time
The Carefirst Family Health Team (FHT) is seeking full-time permanent Executive Assistant to join our innovative, interdisciplinary team dedicated to delivering high-quality,…
Added 2 months ago
Corporate Secretary, Paralegal
Blue Moon Metals
Toronto, ON
Exposure to executive leadership and Board-level operations
Added 2 months ago
Executive Assistant
Hyundai Motor Company
Markham, ON
The Executive Assistant provides high‑level administrative and organizational support to the Directors, ensuring the efficient operation of day‑to‑day business activities. This role is…
Added 2 months ago
MC
Executive Assistant (Early Learning & Care)
Macaulay Child Development
Toronto, ON
- $59,565 to $68,724 CAD / year
- Full-time
The Executive Assistant will provide senior level administrative support to the Program Director and Managers of programs.
Added 3 months ago
ZG
Executive Assistant to the President
ZEISS Group
Toronto, ON
- Full-time
The Executive Assistant to the President serves as a trusted partner to the President, providing high-level executive, operational, and project support that enables organizational…
Added 3 months ago
K
Executive Assistant
Kainos
Toronto, ON
- Full-time
As an Executive Assistant at Kainos in the Workday Services Business Unit, you will be responsible for providing high-quality administrative services and processes that support the…

BGIS

Executive Assistant/Personal Assistant

Markham, ON, Canada

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. · Full-time

Apply on fa-evcg-saasfaprod1.fa.ocs.oraclecloud.com About employer

Applications open in a new tab.

Job details

Pay: This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum.
Job type: Full-time
Experience: 3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Posting language: English
Posted: Aug 21, 2026

Original job description

Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and creating seamless experiences for senior leaders?

We are seeking a highly professional Administrative Coordinator to serve as a trusted partner to our Canadian President, and global CEO. This role goes beyond traditional administrative support, offering the opportunity to provide comprehensive coordination of executive business activities, communications, travel, events, and select personal commitments.

The ideal candidate is resourceful, detail-oriented, highly discreet, and able to navigate competing priorities with confidence and professionalism. You will play a critical role in enabling executive effectiveness by managing day-to-day operations, overseeing complex logistics, and ensuring professional and personal commitments are executed seamlessly.

What You'll Do

Executive Support & Coordination

Provide comprehensive administrative support to the President, Canada and Global CEO.
Act as a trusted partner, managing both business priorities and select personal commitments with the highest level of professionalism and discretion.
Maintain complex and dynamic calendars, ensuring alignment of executive meetings, business priorities, travel, personal appointments, and key deadlines.
Prepare daily briefings and ensure executives are equipped with the information and materials required for appointments, meetings, and events.
Manage confidential information and communications with sound judgment and absolute discretion.
Serve as a key liaison between executives, internal teams, clients, and external stakeholders.
Support the executive office and reception area as required.

Executive & Personal Coordination

Coordinate professional and personal schedules to ensure seamless management of executive commitments.
Manage all aspects of business and personal travel, including flights, accommodations, transportation, itineraries, reservations, and contingency planning.
Assist with personal projects, correspondence, appointments, and special requests as required.
Coordinate household-related services, vendors, and logistics to support executive needs.
Provide support with personal errands and lifestyle coordination while maintaining strict confidentiality.
Anticipate needs, proactively resolve scheduling conflicts, and ensure priorities are effectively managed.
Deliver a high-touch, white-glove level of support that allows executives to focus on strategic and operational priorities.

Reporting & Communications

Coordinate the preparation and distribution of regional reports and executive updates.
Assist with data collection, information gathering, and preliminary analysis.
Draft and prepare executive presentations, newsletters, communications, correspondence, and reports.
Prepare meeting materials, agendas, and executive briefing documents.

Meetings, Events & Special Projects

Plan and coordinate executive meetings, leadership events, conferences, client engagements, recognition events, and fundraisers.
Arrange meeting logistics, coordinate attendees, and ensure materials are prepared in advance.
Record meeting minutes, track action items, and follow up on deliverables.
Support strategic projects and cross-functional initiatives as assigned.
Help deliver exceptional experiences for clients, guests, and stakeholders during executive events.

Other Responsibilities

Identify opportunities to improve administrative processes and operational efficiency.
Support special assignments and business initiatives as required.
Perform other related duties as assigned.

What You Bring

3 to 5 years of progressive administrative, executive support, or executive coordination experience.
Experience supporting senior leaders, executives, or C-suite professionals is strongly preferred.
Exceptional organizational, planning, and time-management skills.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
Outstanding written and verbal communication skills.
Proven ability to manage complex calendars, travel arrangements, and competing priorities.
Strong problem-solving skills with a proactive, solutions-oriented mindset.
Ability to work independently with minimal supervision while maintaining a high level of accountability.
Exceptional interpersonal skills and a customer-service orientation.
Demonstrated ability to handle sensitive business and personal matters with discretion and professionalism.
Resourceful, adaptable, and capable of anticipating needs before they arise.
Leadership experience or experience supporting and coordinating others is considered an asset.

Why Join Us?

Work directly with the President, Canada and Global CEO in a highly visible and impactful role.
Become a trusted partner to senior leadership and gain exposure to strategic business operations and decision-making.
Take ownership of meaningful projects and initiatives that influence organizational success.
Join a collaborative, high-performing environment that values initiative, professionalism, and continuous improvement.
Enjoy a dynamic role where no two days are the same and where your contributions make a measurable impact.

If you are a polished, highly organized professional who enjoys creating order from complexity, building trusted relationships, and supporting executive success at the highest level, we encourage you to apply.

Join us and become an indispensable partner to our executive leadership team.

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for a future vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

Apply on fa-evcg-saasfaprod1.fa.ocs.oraclecloud.com About employer

More about this job

Responsibilities

The Administrative Coordinator will provide comprehensive support to the President and Global CEO, managing complex calendars, travel, and business operations. They will also act as a liaison between executives and stakeholders while coordinating meetings, events, and special projects.

Requirements

Candidates must have 3 to 5 years of progressive administrative or executive support experience. Proficiency in Microsoft Office Suite and strong organizational, communication, and problem-solving skills are required.

Skills

Executive support
Calendar management
Travel coordination
Project management
Communication
Problem-solving
Microsoft Office Suite
Time management
Organizational skills
Discretion
Logistics management
Event planning
Data analysis
Stakeholder management
Professionalism
Customer service

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Executive Assistant
C-suite support
Calendar management
Travel logistics
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Facility management
Project coordination
Stakeholder engagement
Confidentiality
Operational efficiency
Event planning
Data collection
Reporting
Strategic support
Professionalism
Time management
Problem-solving
Communication skills
Customer service
Hybrid work
BGIS

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Executive assistant jobs in Vaughan, ON and nearby

Executive Assistant To Senior Rabbi

Retail Executive Assistant (6 Month Contract)

Executive Administrative Assistant

Executive Assistant, Investment Banking, BMO Capital Markets