Executive assistant jobs in Toronto, ON and nearby

Within 25 km

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Added 1 month ago
X
Executive Assistant
Xanadu
Toronto, ON
- Full-time
As an Executive Assistant, you will provide high-level administrative support to multiple leaders within our technical and business teams. You will act as a central hub of coordination,…
Added 1 month ago
CI
Executive Assistant
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As an Executive Assistant, you will support four department-aligned Managing Directors within Technology & Data, serving as a key coordination point across their priorities and leadership…
Added 1 month ago
CS
Licensed Executive Assistant
Caldwell Securities Ltd.
Toronto, ON
- Full-time
We are seeking an experienced Licensed Executive Assistant to support the President of Caldwell Securities Ltd. The job is located at our Head Office in Toronto, Ontario.
Added 1 month ago
RC
Executive Assistant
Randstad Canada
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Our clients are well-established, highly regarded Toronto organizations, and they are looking for a Strategic Executive Assistant/Personal Assistant to join their busy team.
Added 1 month ago
TC
Executive Assistant – IL
TNG Community Services
Toronto, ON
- Full-time
Provide confidential executive and administrative support to the VP and Directors.
Added 1 month ago
H
Executive Assistant
Humaniti
Markham, ON
- Full-time
The Executive Assistant to the Global Executive Director is a high-trust, high-impact role at the center of a mission-driven organization. You will enable the GED to operate efficiently and…
Added 5 months ago
Executive assistant
Nors
Mississauga, ON
We are looking for a Executive assistant to join our Executive team in Mississauga .
Added 2 months ago
ON
(Internal Applicants Only) Legislative Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
- Contract
Added 2 months ago
I
Retail Executive Assistant (6 Month Contract)
Indigo
Toronto, ON
- $70,000 to $95,000 CAD / year
- Contract
The Retail Executive Assistant (EA) provides consistently strong Executive level support as the primary liaison for a wide variety of internal and external stakeholders, on a diverse range…
Added 2 months ago
OC
Executive Assistant
Options Consulting Solutions
Toronto, ON
- $30 to $35 CAD / hour
- Temporary
Work Model: 3+ days in office with some flexibility
Added 2 months ago
SH
Executive Assistant/Office Manager | Silver Hotel Group
Silver Hotel Group
Toronto, ON
- Full-time
We’re looking for an Executive Assistant/Office Manager to join our team who is ready to roll up their sleeves, lead with heart, and help us build something exceptional.
Added 2 months ago
WI
Executive Assistant
WSP in Canada
Markham, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 2 months ago
WI
Executive Assistant
WSP in Canada
Mississauga, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 2 months ago
TR
Executive Assistant To Senior Rabbi
Telescope Recruitment
Toronto, ON
- Full-time
Job Title: Executive Assistant To Senior Rabbi
Added 2 months ago
IB
Retail Executive Assistant (6 Month Contract)
Indigo Books & Music
Toronto, ON
- $70,000 to $95,000 CAD / year
- Contract
The Retail Executive Assistant (EA) provides consistently strong Executive level support as the primary liaison for a wide variety of internal and external stakeholders, on a diverse range…
Added 2 months ago
OM
Executive Administrative Assistant
Omnicom Media
Toronto, ON
- Full-time
The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective…
Added 2 months ago
B
Executive Assistant, Investment Banking, BMO Capital Markets
BMO
Toronto, ON
- Full-time
Added 2 months ago
CP
Executive Assistant (12 Month Contract)
Choice Properties
Toronto, ON
- Full-time
Hybrid Model: 4 days in office
Added 2 months ago
Executive Administrative Assistant
International Business University
Toronto, ON
Join one of Canada's fastest-growing universities as our Executive Administrative Assistant, where you will play a key role in supporting executive leadership and driving the effective…
Added 2 months ago
RB
Executive Assistant, Commercial Banking Operations
Royal Bank of Canada
Toronto, ON
- Full-time
As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence…
Added 2 months ago
D
Executive Assistant, Central Business Services
Deloitte
Toronto, ON
- Full-time
As a Executive Assistant, your duties will include but not be limited to:
Added 2 months ago
D
Senior Executive Assistant, Central Business Services
Deloitte
Toronto, ON
- Full-time
As a Senior Executive Assistant, your duties will include but not be limited to:
Added 2 months ago
T
Executive Assistant (12-month Contract)
TVO
Toronto, ON
- Full-time
Position Title: Executive Assistant (12-month Contract)
Added 2 months ago
R
Executive Assistant, Commercial Banking Operations
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence…
Added 2 months ago
CP
Executive Assistant (12 Month Contract)
Choice Properties
Toronto, ON
- Full-time
Hybrid Model: 4 days in office

Caldwell Securities Ltd.

Licensed Executive Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 13, 2027
Experience: · 8-10 years of administrative experience
Posting language: English
Posted: Sep 14, 2026

Original job description

Licensed Executive Assistant

Caldwell Securities Ltd. (“Caldwell”) is a majority employee-owned investment dealer that has been providing sophisticated and experienced investment and wealth management advice to individuals and corporations since 1981. Caldwell’s primary business includes investment management services, mutual fund sales, and retail and institutional sales. Caldwell is a member of the Investment Industry Regulatory Organization of Canada (“IIROC”) and runs its own self-clearing operations.

We are seeking an experienced Licensed Executive Assistant to support the President of Caldwell Securities Ltd. The job is located at our Head Office in Toronto, Ontario.

What will you do?

· Work closely with the executive and her clients

· Manage professional and personal calendars and emails

· Provide outstanding wealth management service to clients

· Provide administrative support

· Develop and maintain excel, word and power point documents

· Work on special sales projects; and interface with clients

· Use technology/systems to support clients

· Maintain knowledge of client accounts by reviewing daily activity online and applicable reports

· Conduct research, as required

· Research and resolve inquiries and issues related to accounts

· Assist with personal administrative affairs, as required

· Coordinate and schedule appointments and meetings

· Draft and proofread correspondence

· Scan documents, maintain files and records

· File so that information remains updated and easily accessible

· Assist with all office tasks

· Assist in organizing corporate events

· Take meeting minutes

· Other administrative projects, duties or responsibilities, as directed

What do you need to succeed?

· A post-secondary degree (business related diploma or degree)

· 8-10 years of administrative experience

· Previous financial service / brokerage industry experience

· Investment Representative/ Registered Representative Designation) preferred

· Investment Industry Courses and designations are preferred (e.g.: CSC, CPH, WME)

· Strong communication skills – verbal and written

· Above average mathematical acumen

· Exceptional client service skills

· Excellent interpersonal skills

· Proactive problem solver

· Great attitude and personable

· Reliable member of the team

· A can-do, proactive approach to learn and grow

· Ability to plan, organize, and prioritize

· Ability to deliver and follow through to the end on projects

· Ability to plan, organize, prioritize and multi-task

· Ability to adhere to the highest level of privacy and confidentiality

· Proficiency with PowerPoint, Excel, CRMs, and Outlook

· Strong technology acumen: a willingness to learn industry software, WebEx / Zoom and Teams

· Strong attention to detail

What will we offer?

· Base Salary of $80-100,000, depending on your experience

· Discretionary bonuses

· Group benefits

· Professional Development through Industry Courses

· A progressive, and high performing team

Join Caldwell and be part of a highly engaged and collaborative team, where employees:

(i) can reach their full potential,

(ii) consistently deliver high-quality client experiences; and

(iii) produce significant results.

Caldwell is an equal opportunity employer.

Caldwell Securities Ltd. is committed to the principles of employment equity and diversity. We are dedicated to removing barriers in the recruitment and selection processes. We encourage members of equity seeking groups, including people with disabilities, to apply. Should you require accommodation, we will take into account your accessibility requirements. If we call you for an interview or any selection process, please notify us about your accommodation needs.

We thank all applicants; however, only those selected for an interview will be contacted.

No telephone inquiries please.

Please submit your resume in PDF format.

Job Type: Full-time

Salary: $80,000.00-$100,000.00 per year

Benefits:

Dental care
Paid time off

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday
Weekends as needed

Ability to commute/relocate:

Toronto, ON M5H 1J9: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Work Location: In person

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide high-level administrative and wealth management support to the President and their clients. Responsibilities include managing calendars, drafting correspondence, and handling account-related inquiries and research.

Requirements

Requires 8-10 years of administrative experience, preferably within the financial services or brokerage industry. A post-secondary degree and industry designations such as CSC, CPH, or WME are preferred.

Skills

Calendar Management
Wealth Management
Administrative Support
Client Service
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
CRM
Research
Meeting Minutes
Project Coordination
Confidentiality
Communication Skills
Problem Solving
Organization
Multi-tasking

Benefits

Dental Care
Paid Time Off
Flexible
Group Benefits
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

IIROC
Investment Management
Wealth Management
CSC
CPH
WME
Investment Representative
Registered Representative
Brokerage
Financial Services
CRM
Outlook
WebEx
Zoom
Microsoft Teams
Client Relations
Compliance
Account Review

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Executive assistant jobs in Toronto, ON and nearby

Executive Assistant

Executive Assistant