Executive assistant jobs in Toronto, ON and nearby

Within 25 km

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Added 28 days ago
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Executive Assistant
RBC
Toronto, ON
- Full-time
Act as the key contact for the executive that you will be supporting.
Added 28 days ago
WI
Executive Assistant
WSP in Canada
Mississauga, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 28 days ago
WI
Executive Assistant
WSP in Canada
Vaughan, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 28 days ago
WI
Executive Assistant
WSP in Canada
Markham, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 28 days ago
CS
Executive Assistant
Clariti Strategic Advisors
Toronto, ON
- Full-time
Experience as an executive or administrative assistant, ideally in a professional services or financial services environment
Added 28 days ago
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Executive Assistant
BJRC Recruiting
Markham, ON
- Full-time
A well-established professional services firm is seeking an experienced, highly capable Executive Assistant to support one of its Partners. This is an opportunity for a proactive,…
Added 28 days ago
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Executive Assistant
ME Law - Business Litigation Lawyers
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
Added 1 month ago
PA
Executive Assistant
Peak Associates Limited
Markham, ON
- $100,000 to $120,000 CAD / year
- Full-time
Our client is a highly regarded private organization seeking an experienced Executive Assistant to provide high-level administrative and organizational support. Working closely with the…
Added 1 month ago
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Executive Assistant
Céleste Music
Toronto, ON
- Part-time
This position provides professional administrative support to the Artistic and Executive Director and leadership team. Strong administrative, organisational, and relationship building…
Added 1 month ago
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Executive Assistant
Manulife
Toronto, ON
- Full-time
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
Added 1 month ago
FP
Executive Assistant
Found People Inc.
Toronto, ON
- Full-time
Our client, a growing company in the mining sector, is looking for a highly organized, proactive, and resourceful Executive Assistant to support a senior executive.
Added 1 month ago
Executive Assistant, Global AML (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for…
Added 1 month ago
PT
Executive Assistant
Phyton Talent Advisors
Toronto, ON
- $30 to $32 CAD / hour
- Contract
We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and…
Added 1 month ago
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Executive Assistant to the President
Osborne Financial Search
Toronto, ON
- Full-time
We're currently recruiting for an Executive Assistant to the President on behalf of a very successsful Canadian manufacturing concern located in Scarborough.
Added 1 month ago
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Executive Assistant
Æ Labs
Toronto, ON
- Full-time
We're looking for a highly ambitious, driven, and resourceful Executive Assistant to work directly with our founder.
Added 1 month ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $45 to $50 CAD / hour
- Temporary
Executive Assistant to C-Level Executive, Canadian office of international advisory firm client, downtown Toronto.
Added 1 month ago
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Executive Assistant
Strides Toronto
Scarborough Bluffs Park, ON
- $51,699 to $60,202 CAD / year
- Full-time
THE “MUST HAVES”
Added 1 month ago
NA
Executive assistant
Nharo! African Art
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
PL
Executive assistant
Petite Luminaries Childcare
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
EB
Senior Executive Assistant
EQ Bank
Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…
Added 1 month ago
EB
Senior Executive Assistant
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…
Added 1 month ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 1 month ago
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Executive Assistant
Navacord
Toronto, ON
- $85,000 to $100,000 CAD / year
- Full-time
Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who…
Added 1 month ago
Executive Assistant
Canada Infrastructure Bank
Toronto, ON
The Executive Assistant will be responsible for providing administrative support to the executive leader of our Commercial Infrastructure team. The core responsibilities will include…
Added 1 month ago
C
Executive Assistant to SVP/MD - Capital Markets
CIBC
Toronto, ON
- Full-time
We are seeking a highly motivated Executive Assistant to support our Capital Markets teams. Collaboration and ingenuity are at the core of everything we do. As an Executive Assistant, you…

Céleste Music

Executive Assistant

Toronto, ON, Canada

Part-time

Apply on LinkedIn About employer

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Job details

Job type: Part-time
Working hours: 15 hours per week
Posting language: English
Posted: Oct 13, 2026

Original job description

Position Title: Executive Assistant

Reports to: Artistic and Executive Director

Organization:

Céleste Music is a registered charitable organization located in Toronto, Ontario. The organization assembles the most significant historical keyboard instrument collection in Canada, made available to musicians of all ages for performance, research, recording, education, and outreach. Céleste Music is a rapidly growing organization in both visibility and performance.

Job Description:

This position provides professional administrative support to the Artistic and Executive Director and leadership team. Strong administrative, organisational, and relationship building skills are required for this position. The Executive Assistant role is ideal for a person who is independent, versatile, and detail-oriented, with a high degree of professionalism.

Primary Responsibilities:

General Administrative Support

Provide general administrative support requiring the use of independent judgment and initiative
Oversee executive communications, such as calls and emails with our collaborators, artists, other administrative professionals
Assist with the development and maintenance of external communications and mailing lists
Scheduling artists for rehearsals and concerts, booking venues, managing concert events to ensure smooth deliverability of all Céleste events
Assist with managing the processing of expenses and other bookkeeping tasks

Research

Research and administrative support in writing grant applications
Knowledge of comparable organizations worldwide
Finding cost-effective service providers
General informational research, as directed, to serve the needs of the organization

Marketing and Outreach

Overseeing and managing our digital presence on our website, YouTube, and other social media platforms
Preparing marketing and advertising materials, liaising with graphic design firm

Skills and Competencies:

Excellent written and oral communication skills with a keen eye for detail
Excellent organizational and multitasking skills
Very strong interpersonal skills and the ability to build relationships
Ability to work independently and prioritize accordingly to effectively manage multiple projects and deadlines
Handles confidential information discreetly
Proactive approach to problem- solving with strong decision-making skills
Adaptable in a fast-paced environment
Proven experience as an executive assistant or other relevant administrative support experience
Ability to work on tight deadlines while producing high-quality work
Ability to exercise sound judgment

Minimum Qualification:

University undergraduate degree
Knowledge of MS Office Suite (Word, Excel, PowerPoint)
Proficiency in digital/social media platforms (LinkedIn, Instagram, Facebook, Threads, TikTok, YouTube)
Proficient in Google Workspace (Drive, Docs, Sheets, Calendar, Meet)
Knowledge of Wix website design and maintenance
Knowledge of design applications, such as Canva or other related applications

General Information:

Location: Hybrid [Toronto, ON and Remote]. This role is not open to those outside ON or unable to physically commute to locations in the GTA
Wage: Competitive wage compensation, salary commensurate with skills and experience
Hours: Approximately 15 hours per week
Part-time, Fixed term contract
Contract length: 1 year, renewable

Closing Date: Applications will be reviewed and considered upon submission.

Resume and cover letter to: celestemusic.org@gmail.com

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and communications support to the Artistic and Executive Director and leadership team, including scheduling artists, coordinating venues and events, and assisting with expenses and bookkeeping. Support research and grant applications, and manage the organization’s website, social media presence, and marketing materials.

Requirements

A university undergraduate degree and experience as an executive assistant or in relevant administrative support are required. Candidates should have strong communication, organizational, interpersonal, and multitasking skills, proficiency with Microsoft Office and Google Workspace, and familiarity with social media platforms, Wix, and design applications.

Skills

Administrative Support
Executive Communications
Scheduling
Event Coordination
Bookkeeping
Grant Writing Support
Research
Marketing
Social Media Management
Written Communication
Organization
Multitasking
Relationship Building
Confidentiality
Problem-Solving
Time Management

Visa sponsorship

Not detected in the job text

Hiring contact email

celestemusic.org@gmail.com

Keywords

Executive Assistant
Administrative Support
Executive Communications
Scheduling
Concert Events
Venue Booking
Expense Processing
Bookkeeping
Grant Applications
Research
Marketing
Digital Presence
Social Media
Mailing Lists
Microsoft Office
Word
Excel
PowerPoint
Google Workspace
Google Drive
Google Docs
Google Sheets
Google Calendar
Google Meet
Wix
Canva
YouTube
LinkedIn
Instagram
Facebook

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