Office administrator jobs in Toronto, ON and nearby

Office administrator jobs within 25 km of Toronto, ON, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

Counted Sep 18, 2026

Hiring at a glance

View jobs

Open jobs: 108
Employers: 94

Advertised starting pay

Not enough comparable pay figures yet.

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 0%0 listings
Hybrid: 11%12 listings
On-site: 89%96 listings

Employers hiring include EBC Inc. (4), MGI Construction Corp. (3), 123Dentist (2).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Toronto, ON and nearby

Within 25 km

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Office Coordinator (Internship)
MGI Construction Corp.
Toronto, ON
Internship
An office coordinator intern is responsible for handling clerical tasks in our office headquarters. Office assistant interns also handle incoming phone calls and other communications,…
administration officer
Almon
Toronto, ON
Full-time
office manager
Mavis Dental Centre
Mississauga, ON
Full-time
Front Office Manager
Northland Properties
Mississauga, ON
Youth Services Administrative Coordinator
Our Place Peel
Mississauga, ON
Corporate Compliance, Chief Compliance Officer, Chief Privacy Officer and Complaints Officer (Canada), VP
State Street
Toronto, ON
Full-time
…regulated and non-regulated legal entities. As Chief Compliance Officer (CCO) for State Street Trust Company Canada and State Street Bank and Trust Company Canada Branch, the role is…
Portfolio Administration Analyst
Guardian Capital Advisors
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Office Coordinator
BrainStation
Toronto, ON
Full-time
Office Manager
EBC Inc.
Mississauga, ON
Field/Office Coordinator - MEC Transportation (Canada)
Mass. Electric Construction Co.
Toronto, ON
Full-time
Mass Electric Transportation, a subsidiary of Kiewit Corporation, is looking for entry level field/office engineers! Mass Electric Construction Co. is a subsidiary of Kiewit Corporation,…
Administrative Coordinator (1-Year Contract)
Oxford Properties Group
Mississauga, ON
Full-time
Chief Information Security Officer and Privacy Officer
Long View Systems
Toronto, ON
Entry Level Field/Office Coordinator/Engineer - Ganotec - 2026
Ganotec
Toronto, ON
Full-time
Office Administrator - Canada
WorldStrides
Toronto, ON
Medical Office Administrator
CHARM Fertility
Toronto, ON
Full-time
Office Manager AgeCare MGHT
AgeCare
Toronto, ON
Full-time
Concierge & Office Manager | Contract
VIVA Retirement Communities
Vaughan, ON
Contract
Executive Assistant & Family Office Coordinator
Helia Capital
Toronto, ON
Full-time
Executive Assistant & Office Manager
WELL Health Technologies Corp
Toronto, ON
Position Title: Executive Assistant & Office Manager
Office Manager
Tricon Residential
Toronto, ON
Full-time
Entry Level Field/Office Coordinator/Engineer - Ganotec - 2026
Kiewit
Toronto, ON
Administrative Coordinator
Macaulay Child Development
Toronto, ON
$59,565 to $68,724 CAD / year
Full-time
Field/Office Coordinator - MEC Transportation (Canada)
Kiewit
Toronto, ON
Mass Electric Transportation, a subsidiary of Kiewit Corporation, is looking for entry level field/office engineers! Mass Electric Construction Co. is a subsidiary of Kiewit Corporation,…
Administrative Coordinator - Mississauga
Raffi Jewellers Yorkdale Inc
Mississauga, ON
Full-time
Integrated Systems Testing Coordinator
INVIRO Engineered Systems Ltd.
Toronto, ON
Full-time
At INVIRO, we pride ourselves on fostering a supportive work environment. Our office

CHARM Fertility

Medical Office Administrator

Toronto, ON, Canada
Etobicoke, ON, M9V 3Y6, Canada

Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Medical Office Administrator manages daily clinic operations, including appointment scheduling, billing, and processing insurance claims. They serve as the primary point of contact for patients, ensuring a welcoming environment while maintaining accurate medical records and privacy standards.

Requirements

Candidates must possess an Associate’s or Bachelor’s degree in a relevant field and have at least 3 years of experience in a medical office setting. Proficiency in medical terminology, EMR systems, and knowledge of healthcare privacy laws are essential for this role.

Experience

2 to 5 years

Education

associate degree
bachelor degree

Working hours

40 hours per week

Work arrangement

On-site

Skills

Medical Terminology
Healthcare Procedures
Electronic Medical Records
Patient Records Management
Billing
Insurance Claims
Customer Service
Communication Skills
HIPAA Compliance
Administrative Tasks
Data Entry
Appointment Scheduling
Privacy Policy Adherence
Financial Transactions
Team Building

Benefits

Vacation Time
Health Benefits
Dental Benefits
Career Growth Opportunities

Minimum pay

$21

Maximum pay

$22

Pay currency

CAD

Pay period

HOUR

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Administrator
Healthcare
Clinic Operations
Patient Care
EMR
Electronic Medical Records
Billing
Insurance Claims
HIPAA
Medical Terminology
Administrative Support
Patient Privacy
Customer Service
Women's Health
Scheduling
Data Management
Office Management
Healthcare Management

Original job description

About Us:

At CHARM Fertility, we aim to become the leading total women’s healthcare destination. We’re patient-focused and enthusiastic about women’s health, which is at the heart of everything we do. We create an accessible, convenient, and consistently high-quality service through a savvy, confident yet clear, and simple team.

Our path ahead is one of miracles and heart. Every day, you will be creating special moments for our patients.

Role Summary

We seek a dedicated Medical Office Administrator (MOA) to join our dynamic team. This pivotal role involves managing daily clinic operations, promoting a range of specialized services, and contributing to the clinic's growth. The MOA serves as the first point of contact for the clinic, providing essential support and fostering team unity.

Role Responsibilities

Greet patients and visitors warmly, ensuring a friendly and welcoming atmosphere.
Manage appointments, phone calls, and patient inquiries efficiently.
Maintain patient records, ensure confidentiality of sensitive information and adhere to privacy policies.
Performing administrative tasks, such as filing paperwork and processing medical records.
Providing information to patients about clinic services, policies, and procedures.
Process billing and insurance claims accurately and handle financial transactions with discretion.
Operate independently, proficiently managing Electronic Medical Records (EMR) and administrative tasks.
Engage in team-building and goal-setting activities to contribute to a positive work environment and achieve clinic objectives.

Required Qualifications

Formal Education or Equivalent

Associate’s Degree in MOA or Bachelor's Degree in healthcare management or any management Degree
Additional vocational training or certification in medicine is preferred

Years of Experience

3+ as a Medical Office Administrator

Competencies

Proficient in medical terminology and healthcare procedures.
Detail-oriented, especially in managing patient information and billing.
Competent in basic computer applications for administrative duties.
Strong communication skills for effective patient and team interactions.
Committed to excellent customer service, ensuring a positive patient experience.
Knowledgeable about patient privacy laws(eg. HIPAA) and ethical healthcare practices.

What’s in it for you:

Vacation Time
Health and Dental Benefits
Opportunities for career growth

This role is for an existing vacancy.

This role is an exceptional opportunity for someone passionate about making a significant impact in women’s healthcare, offering a chance to be part of a team that values innovation and compassionate care.

Interested candidates are encouraged to apply and help shape the future of women’s health services.

Charm Fertility provides equal employment opportunities (EEO), and we welcome candidates from all abilities and backgrounds. We are compliant with AODA legislation and will comply with the accessibility needs of our candidates. Please indicate if you require any accommodations throughout the hiring process.

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