Role Description
As our organization continues to grow, we are expanding our finance team and strengthening our accounts payable capacity across multiple operating and holding companies. The Accounts Payable Clerk plays a key role in ensuring accurate, timely processing of supplier invoices, maintaining organized documentation, and supporting reliable financial workflows.
This role is ideal for someone early in their accounting or administrative career who is detail‑oriented, organized, and eager to build strong foundational skills in AP processing, vendor communication, and multi‑entity financial operations. You will work fully in-office with a supportive team committed to accuracy, integrity, and continuous improvement.
Key Responsibilities
Invoice Processing & Documentation
- Review, verify, and process
supplier invoices for multiple entities.
- Match invoices to purchase
orders and product receipts.
- Ensure coding accuracy and
proper documentation before entry.
- Maintain organized digital and
physical AP filing systems.
Vendor Communication & Issue Resolution
- Respond to supplier inquiries in
a timely and professional manner.
- Request missing documentation or
clarification when needed.
- Assist in resolving
discrepancies related to pricing, quantities, or statements.
- Escalate issues with clear
documentation and recommended next steps.
Payment Preparation & Scheduling
- Prepare weekly payment batches
under guidance.
- Ensure payments are processed
accurately and on schedule.
- Maintain vendor account
information and support updates as required.
- Track due dates to support
timely payment cycles.
Reconciliations & Reporting Support
- Assist in reconciling vendor
statements to AP subledger balances.
- Flag outstanding items or
discrepancies for follow-up.
- Support month-end AP reporting
by preparing summaries and documentation.
- Contribute to year-end AP tasks
within established timelines.
Operational Reliability & Workflow Management
- Monitor daily AP emails and
ensure timely filing and follow-up.
- Maintain predictable, organized
workflows to support month-end and year-end cycles.
- Support administrative tasks and
team operations as required.
- Complete assigned tasks within
established timelines and service standards.
Systems & Process Mastery
- Use accounting systems
effectively for invoice entry, matching, and reporting.
- Update templates, logs, and AP
tracking documents as needed.
- Identify opportunities to
improve AP efficiency or workflow organization.
Additional Responsibilities
- Participate in required training
sessions.
- Support compliance with internal
policies, procedures, and documentation standards.
- Complete ad hoc tasks and
projects as assigned.
Qualifications & Experience
Education
- Diploma or certificate in
Accounting, Finance, Business Administration, or related field is an
asset.
- Equivalent experience will be
considered.
Experience
- 1–3 years of accounts payable,
bookkeeping, or administrative experience (co-op or part-time experience
welcome).
- Experience with invoice
processing, purchase order matching, or vendor communication.
- Exposure to multi-entity
environments is an asset.
AI & Applicant Tracking System (ATS) Disclosure
Our recruitment process uses an Applicant Tracking System (ATS) to organize applications and support workflow efficiency. The ATS may perform basic automated functions such as sorting applications, identifying keywords, and managing communication timelines.
All screening, shortlisting, and hiring decisions are made by human reviewers. We do not use AI tools to evaluate candidate suitability, score applications, or make hiring decisions. Every application is manually reviewed by a member of our HR team.
How to Apply
Please submit your resume and a brief cover letter outlining your interest in the role and how your education or early experience aligns with the capabilities listed above.
Benefits
- Extended health care
- Dental care
- Vision care
- Paid Vacation
- On Site Parking